2025-11-12 ACM Officers' Meeting

Last Week TODOs

• Jason : GRANTS, GRANTS, GRANTS
• June and Ángel : self-hosting stuff
• Nadia and Ángel : meet with IEEE this Sunday
• Sandalwood : Write template for Sponsor e-mails
• June : Set up blusky
• Alison : change minnehack logo color
• officers : Sponsorship e-mails this Saturday

Typst Workshop - Tomorrow

• Need headcount
• Jason will get pizzas

Sponsorship Emails

• Finished template last weekend
• Owen got response from Lenovo
• Need to have documentation of previous projects and happenings
  • List of things to record for future boards
• Page on MH site about previous winners/projects
• Got access to old FB account, plan to delete eventually
  • Use as point of access to old officers/participants
• MH26 Master Spreadsheet in drive
  • Sent out emails in green
• DESIGNATED CALLER SANDALWOOD
• Sniped: people found multiple contacts through LinkedIn, etc
• Sleuthed: email found

Future Events/Happenings

• Drawing Night - 18th
• Advertisement?
  • Advertise a little bit, get more variety which is nice
  • Jason's GF will make poster
• Presentation Night 12/2 - people can DM Alison to get presentation slot
• A lot of old officers have accounts in our things
  • Accounts for vaultwarden but no access perms
  • Removing people after a few years or so

ACM Site

• Contact page: not everyone wants identifying information, but having contact info is still good to have
  • Officers get contact card? People can put what they want on there
    • Personalization dilutes non-standardization
  • Enough people are not sharing contact info that the table looks kind of bad
• Events: copying iframe from old site
• Redirects
  • Same link in different places - have one redirect link to go to somewhere external
  • External link could theoretically change -> only need to change it once
  • Change /here, /rsvp, etc to be handled by nginx/caddy
  • Having a white page is fine, most sites have that anyway, don't fix what isn't broken
• Clear out old unprofessional workdays?
  • Spock birthdays

TODOs

• Everyone
  • Go through contact list on MH spreadsheet and see if there are better connections
• Owen and Ángel
  • Finalize MH documents
• Ángel
  • Aggregate MH info (past winners, prompts)
• Jason
  • Posters for Drawing, Presentation Nights
  • USG grant from LAN party
• June
  • Give Elena secretary role on Discord, Drive, etc
• Arbor
  • More ACM site stuff
  • %s/©/(C)/