2024-10-06 Meeting

Start Time: 17:13 End Time: 17:47

Attendance

• Alice
• Quinn
• Iris
• Autumn
• Elena
• Nadia

Last Week's TODOs

• Iris + Autumn
  • [/] Look for more potential sponsors
• Riley
  • Put info on servers and such and their access/rules on acm.umn.edu/resources/systems
  • Get rid of 4U XTS case
  • Make self-hosting blurb
• Quinn
  • Flyer for general ACM (open houses+)
    • Make one with Waffles opening server closet door
  • Newsletter
    • Carpet cleaning
    • Membership form
    • UNIX Classes
• Nadia
  • [/] Finish UNIX Class slides
  • Review TOS before officially posting it
  • Make event blurb(s)
• Alice
  • Find how to get Soundbyte spotlight
  • Email blast stuff
  • Make event blurb(s)
• Alice, Iris, Autumn, Riley
  • Schedule SUA meeting

Topics for Discussion

• Elena will handle email blast stuff
  • Info on how to do it is in 9/22 meeting minutes
  • Maddie is the contact
  • Will start by inquiring simply how to do it
• The small crisis of the pizza/dates for the workshop events is resolved w/ help from Shana
• Update website with new blurbs
  • Riley will do it
• Battlestation vs solo nook
  • Quinn will do this at some point
  • Could move gaming computer to main TV
• Sponsor payment process
  • Should start invoicing sponsors, but how does that process work?
  • Should scrape departments website or just ask Justin how to it
  • Alice will investigate the canvas this week
  • Will consult Mini for help
  • Mini is an alumni advisor now! That ought to have been the case
• Planning for sponsorship benefits
  • What do we need from the sponsors
    • Swag
    • Money
    • Idea of booth set-up and mentors/judges they will bring
    • Logo files
    • Blurb for sponsorship announcements
    • Suggestions for mini events (for Improving.com but not Dev10)
    • API/product
  • Will respond to currently acquired sponsors with this list
• MH stress and delegation
  • We could have a couple of designated officers for back-end event planning, a couple for front-end event planning, etc.
  • Iris will be sponsor communications and presidential overview
  • Alice will be budgeting of funds, purchase logistics, invoicing, and other possible money-related things
    • Ana will give more thorough invoice soon (cuz meeting was just three days ago)
  • Elena will be advertising and outreach
  • Quinn will also do some advertising including chalking
  • Nadia will be back-end and registration
  • Riley will be back-end and registration
  • Autumn will be day-of schedule and mini-hacks themselves
• Bring up MH registration by November
  • Nadia's next big project after UNIX class is this
  • Opaque, back-end? Rewrite?
    • Nadia prefers getting a rewrite up, it should not be too difficult
• Washing bean bag covers again
  • Quinn will do it
• The purchasing & naming of neo-medusa
  • Funds have been appropriated
  • We will store media on it so it will be good to get it going
  • Name? Pegasus? Plant-related?
  • Next step to get it going is contacting stores
    • Server Monkey + Newegg
  • Pre-approval type request
• Papertrail payment
  • Alice doesn't yet know what's going on with it
  • Justin says he approved it and that if there's a problem with it he can do a "JE fix", which sounds to be a special move
    • But in reality, it simply resolves to "journal entry fix" to change the dates past time

TODOs

• Quinn
  • Email more MH potential sponsors
  • Wash bean bag covers
  • Open house posters
• Riley
  • Put info on servers and such and their access/rules on acm.umn.edu/resources/systems
  • Make self-hosting blurb
  • Put blurbs on the website
• Nadia
  • [/] Finish UNIX Class slides
  • Review TOS before officially posting it
  • Make event blurb(s)
• Elena
  • Find how to get Soundbyte spotlight
  • Email blast stuff
• Alice
  • Make event blurb
  • Investigate Canvas course about invoicing sponsors
  • Ping Mini about invoicing sponsors instructions/advice
  • Papertrail e-purch and stuff
• Iris
  • Follow up with currently confirmed sponsors with list of things we need from them