Minutes 2024-09-29

2024-09-29

2024-09-29 Meeting

Start Time: 17:11 End Time: 17:51

Attendance

  • Alice
  • Quinn
  • Iris
  • Autumn
  • Elena
  • Nadia
  • Riley

Last Week's TODOs

  • Iris + Autumn
    • Look for more potential sponsors
  • Riley
    • Put info on servers and such and their access/rules on acm.umn.edu/resources/systems
    • Get rid of 4U XTS case
  • Autumn
    • Email professors about UNIX class again
  • Quinn
    • Flyer for general ACM (open houses+)
      • Make one with Waffles opening server closet door
  • Nadia
    • [/] Finish UNIX Class slides
    • Review TOS before officially posting it
  • Iris
    • Create UNIX Classes blurb for Elena to send to Social Coding
  • Alice
    • Find how to get Soundbyte spotlight
    • Email Blast! stuff
  • Everyone
    • [/] Find/make blurbs for your events
    • Update new member form and add direction to contact officer at end

Topics for Discussion

  • SSF results, mitigation
    • SSF has gotten back
    • Except bc the room reservation problems, two are not approved
    • One option is having a workshop in the hour or two before presentation night to effectively combine the events with one-or-both attendance and shared pizza provisions
    • Another is just not having pizza at workshop
    • And another is talking to Shana about getting departmental funding
    • Or having a workshop the monday before the tuesday presentation (less than ideal but def viable)
  • Carpet cleaning notice
    • all scheduled and notices put up on the door
    • we will batch the @everyone discord announcement with the UNIX class one tomorrow
  • mailing list contacts -> newsletter pipeline
    • Elena did import the mailing list amalgamate every week by sunday so Quinn can do the newsletter on Monday
      • Download CSV and upload to Mailchimp, tagging it e.g. 2024 new recruits or something
  • Door access ratification
    • Perhaps batch door access notification to fill out membership form
  • SUA MH meeting (30m weekday)
    • We have to have a Zoom meeting to confirm MH details to get an accurate/precise cost estimate
    • Probably Iris, Autumn, Alice, Riley attending the meeting
  • Offload of treasurer responsibility
    • Execution of pizza purchases can be off-loaded
    • P-card off-loading?
      • President or Vice President could do it
    • Except Alice doesn't currently have much trouble with those particular tasks
    • Non-treasury specific tasks ought to be off-loaded (like Email Blast!)
  • Email inquiries
    • We got 2 emails
      • Astrophysics guy who want to find some more supernovae
        • Needs some people in that lab
        • We ought to advertise this
        • Iris seems to be responding to the guy as I type
      • "Incoming freshman" with "experience in planning events" and "resumé included"
        • We ought to give this fellow a polite "no"
        • We ought not to spend the time to provide a detailed explanation
        • Maybe we can redirect him to volunteering with MH (including joining ACM period)
        • Alice is replying to the fellow as I type
  • Death of Cole
    • We killed the signifier
  • [do last] Clean room s.t. it is still usable until 5pm monday but the least amount of stuff is on the floor
    • We're on it

TODOs

  • Iris + Autumn
    • Look for more potential sponsors
  • Riley
    • Put info on servers and such and their access/rules on acm.umn.edu/resources/systems
    • Get rid of 4U XTS case
    • Make self-hosting blurb
  • Quinn
    • Flyer for general ACM (open houses+)
      • Make one with Waffles opening server closet door
    • Newsletter
      • Carpet cleaning
      • Membership form
      • UNIX Classes
  • Nadia
    • [/] Finish UNIX Class slides
    • Review TOS before officially posting it
    • Make event blurb(s)
  • Alice
    • Find how to get Soundbyte spotlight
    • Email Blast! stuff
    • Make event blurb(s)
  • Alice, Iris, Autumn, Riley
    • Schedule SUA meeting