2024-09-29 Meeting

September 29, 2024

2024-09-29 Meeting

Start Time: 17:11 End Time: 17:51

Attendance

• Alice
• Quinn
• Iris
• Autumn
• Elena
• Nadia
• Riley

Last Week's TODOs

• Iris + Autumn
  • Look for more potential sponsors
• Riley
  • Put info on servers and such and their access/rules on acm.umn.edu/resources/systems
  • Get rid of 4U XTS case
• Autumn
  • Email professors about UNIX class again
• Quinn
  • Flyer for general ACM (open houses+)
    • Make one with Waffles opening server closet door
• Nadia
  • [/] Finish UNIX Class slides
  • Review TOS before officially posting it
• Iris
  • Create UNIX Classes blurb for Elena to send to Social Coding
• Alice
  • Find how to get Soundbyte spotlight
  • Email Blast! stuff
• Everyone
  • [/] Find/make blurbs for your events
  • Update new member form and add direction to contact officer at end

Topics for Discussion

• SSF results, mitigation
  • SSF has gotten back
  • Except bc the room reservation problems, two are not approved
  • One option is having a workshop in the hour or two before presentation night to effectively combine the events with one-or-both attendance and shared pizza provisions
  • Another is just not having pizza at workshop
  • And another is talking to Shana about getting departmental funding
  • Or having a workshop the monday before the tuesday presentation (less than ideal but def viable)
• Carpet cleaning notice
  • all scheduled and notices put up on the door
  • we will batch the @everyone discord announcement with the UNIX class one tomorrow
• mailing list contacts -> newsletter pipeline
  • Elena did import the mailing list amalgamate every week by sunday so Quinn can do the newsletter on Monday
    • Download CSV and upload to Mailchimp, tagging it e.g. 2024 new recruits or something
• Door access ratification
  • Perhaps batch door access notification to fill out membership form
• SUA MH meeting (30m weekday)
  • We have to have a Zoom meeting to confirm MH details to get an accurate/precise cost estimate
  • Probably Iris, Autumn, Alice, Riley attending the meeting
• Offload of treasurer responsibility
  • Execution of pizza purchases can be off-loaded
  • P-card off-loading?
    • President or Vice President could do it
  • Except Alice doesn't currently have much trouble with those particular tasks
  • Non-treasury specific tasks ought to be off-loaded (like Email Blast!)
• Email inquiries
  • We got 2 emails
    • Astrophysics guy who want to find some more supernovae
      • Needs some people in that lab
      • We ought to advertise this
      • Iris seems to be responding to the guy as I type
    • "Incoming freshman" with "experience in planning events" and "resumé included"
      • We ought to give this fellow a polite "no"
      • We ought not to spend the time to provide a detailed explanation
      • Maybe we can redirect him to volunteering with MH (including joining ACM period)
      • Alice is replying to the fellow as I type
• Death of Cole
  • We killed the signifier
• [do last] Clean room s.t. it is still usable until 5pm monday but the least amount of stuff is on the floor
  • We're on it

TODOs

• Iris + Autumn
  • Look for more potential sponsors
• Riley
  • Put info on servers and such and their access/rules on acm.umn.edu/resources/systems
  • Get rid of 4U XTS case
  • Make self-hosting blurb
• Quinn
  • Flyer for general ACM (open houses+)
    • Make one with Waffles opening server closet door
  • Newsletter
    • Carpet cleaning
    • Membership form
    • UNIX Classes
• Nadia
  • [/] Finish UNIX Class slides
  • Review TOS before officially posting it
  • Make event blurb(s)
• Alice
  • Find how to get Soundbyte spotlight
  • Email Blast! stuff
  • Make event blurb(s)
• Alice, Iris, Autumn, Riley
  • Schedule SUA meeting