2023-12-01 Meeting

December 1, 2023

2023-12-01 Meeting

Start Time: 18:00 End Time: 18:58

Attendance

kelton alice autumn nadia jaz iris mini

Last Week's TODOs

All

• make trivia questions and give to riley :3
  • everything is fair game!

Riley

• newsletter
• network diagram (1-2 weeks)
• send iris shorter optic cable (price, name) (asap)
• subdomains for phyical servers (after monday 13th)
  • todo: ask what people want

Jaz

• reach out to cub via sponsorship

Meeting Topics

mh day-of schedule

• hour-by-hour schedule
  • match last years but allocating more time for judging
  • should match info we gave to sponsors
  • mini event times
    • CTF
      • open 4pm sat + runs longer than before
    • presentation night (not karaoke)
      • announced @ 6pm sat, dinner teased
      • submission deadline @ 10pm sat
    • dinner (7pm sat)
    • smash tourney
      • happening @ 8pm sat
    • code golf
      • starts midnight
      • submission deadline @ 1am
  • check-in at 12, hackathon starts at 2pm
  • first lunch not in budget?
    • saturday: dinner (same time as last year)
    • sunday: breakfast, lunch (same time as last year)
    • sat lunch, sun dinner depending on sponsors
  • TODO update day-of spreadsheet to match this

mh sponsor response update

• bb confirmed
• 5 hooked?
• TODO jaz sends more emails
• TODO all send followup emails

mh room reservation

• mh2024 not yet charged
  • TODO kelton ask when the charge is (should be covered by ssf)
• mh2025: SUA registration day opens Tuesday, December 5 at 9:00 am
  • TODO autumn reserve great hall for mh2025
  • provide chartstring (kelton posted what it was in brass)

mh tshirts

• blocked on knowing who is sponsoring
• no university trademarks, acm on the shield

mh budgetting update (cuts)

• Cancellation
  • reservation cancel
    • 50% refund if cancelled by a month before
  • informing ssf, sua
  • messaging
• pull from mh acct (~3-4k after cuts)
• cut: mini events
• cut: t-shirts

welcome week income

• from the department

my ledger plans

• old internal ledger deleted
• ssf ledger is now to be used (can record non-SSF expenses)
• up-to-date

which ops purchases first?

• top of the queue
  • Dell Poweredge R240 - invoice obtained, preapproval in progress
  • 1 SolarWinds Papertrail - fairly high priority, dont want them killing us
• TODO systems (nadia + riley) - tell iris what to prioritize for ops
  • say which ones come from same website so they can be bundled
  • high priority (in order of most prioritized first)
    • NVIDIA 10gig network cards
    • SFP+ DAC Cables
    • SFP+ Optical Transcievers, 15 meter fiber optic cable
    • LSI Logic Storage Controller
  • low priority (in order of most prioritized first)
    • Printer Toner, Staplers
    • 10 gig media converter
    • ACM Stickers

TODOs

all

• send follow-up emails; send more sponsor emails if you can NOTE: BEFORE SENDING DOCS, MAKE SURE IT'S UPDATED SO THAT DEADLINES ARE UPDATED (ex: deadlines that have now passed being extended)

autumn

• reserve great hall for mh2025 on Tuesday, December 5 @ 9 AM

nadia

• ask what subdomains people want (w riley)

riley

• ask what subdomains people want (w riley)
• newsletter

mini

• update day-of mh spreadsheet to match meeting minutes discussion

jaz

• send more sponsor emails asap NOTE: BEFORE SENDING DOCS, MAKE SURE IT'S UPDATED SO THAT DEADLINES ARE UPDATED (ex: deadlines that have now passed being extended)

kelton

• email about when mh2023/2024 charge is (should be covered by ssf)