2023-09-08 Meeting

Start Time: 18:05 End Time:

Attendance

• Jaz
• Kelton
• Iris
• Autumn
• Alice
• Riley
• Nadia
• Mini

Topics for Discussion

beginning of MH sponsors

• TODO: list of who to talk to (prior sponsors, new sponsors)
  • Assigned to: Jaz, Autumn
• reference previous master spreadsheet
• caveat: will take lots of {emails, time}

room reservations check-in

• done: about acm, resume workshop, unix class
• need: LaTeX workshop, ctf, presentation night, paper pals, trivia
  • TODO needed by 19th to ssf events
    • fall: CTF, pres night, paper pals
    • spring: unix classes, presentation night, drawing night
  • I also need these for posters

cleaning up committees / helper friend / other roles if it seems prudent

• bots, roles cleaned

officer todos being directed to a channel here

• created

announcements/advertising

• emails
  • once every week (newsletter)
  • TODO scheduling emails assigned to Riley
• website update
• discord announcements
  • once on monday and a reminder on the day of the event
  • TODO sending discord announcements assigned to Jaz
• chalking
  • discuss at end of each meeting what to chalk
  • check the forecast
  • TODO chalking discussion
• posters
  • unix classes, resume workshop done
    • being printed by alice
• professor emails
  • advertise unix classes
  • kelton gathering list of profs to contact
  • TODO send emails to profs for unix classes, resume workshop - assigned to Autumn

inputting of spending report information

• where to find missing ledger info:
  • stipends
  • cables + fpga
    • TODO ask cole where this is
• last years ledger:
• TODO iris schedule meeting w/ ssf re:spending report and minnehack

SSF budget stuff - get me the info, please!

• re:acm 23-24 ssf submission info
• TODO event organizers: send info!! (see spreadsheet)
• TODO mini send iris group mission alignment + acm's goals for ssf events

MinneHack SSF request

• discussed above

ACM national report

• TODO purchase acm national - Iris + Autumn
• TODO ASAP file this (due nov 1) - Autumn
  • membership info, events we've ran, member count

treasurers - SSF advisor meeting scheduling for MinneHack submission

Iris

• file acm national report ASAP (before nov 1)
• schedule meeting w/ ssf re:spending report and minnehack (w/ Jaz)
• purchase acm national (see Autumn)

Autumn

• list of who to talk to (prior sponsors, new sponsors) (with Jaz)
• send emails to profs for unix classes, resume workshop
• room reservations needed by 19th to ssf events
  • fall: CTF, pres night, paper pals
  • spring: unix classes, presentation night, drawing night

TODOs

Kelton

• updating minnehack brochure info
• send autumn/officers list of professors to email for unix classes

Mini

• ask cole where the cables + fpga info is for ledger
• send iris group mission alignment + acm's goals for ssf events
• put up posters

Jaz

• list of who to talk to (prior sponsors, new sponsors) (with Autumn)
• schedule meeting w/ ssf re:spending report and minnehack (w/ Iris)
• send discord announcements

Riley

• scheduling weekly acm emails

All

• chalking discussion
• event organizers: send info!! (see spreadsheet)