2023-01-17 Meeting

January 17, 2023

2023-01-17 Meeting

Start Time: 18:00 End Time: 20:00

Attendence

• Kelton (President)

• Autumn (Co-Treasurer)

• Mini (Co-Treasurer)

• Eliza (Membership)

• Shaun (Sysadmin)

• Helpers: Charlie, Jaz, Ryan

• Louis (Taxposter)

Topics for Discussion

• MH purchasing

  • T-Shirts

    • Kelton's getting T-shirt stuff figured out

  • Stickers

    • Sticker designs should be ordered ideally today

      • This includes the ordering stuff, but that can't be done today

    • $250 for stickers, just get like, ~500?

      • PCard needed asap

  • Swagbags

    • Kelton will figure that out tonight

    • Those drawstring bags, Charlie: "totally promotional dot com stuff"

  • No pamphlets or lanyards

• MH Side Events

• MH food update

  • We have more $/person

  • Shaun will figure this out tonight

  • Snack details will be punted off for now

    • Not long though. Snacking is important

• MH sponsor status

  • Genesis10 is all sorted!

    • Swag from Genesis10 will be sent in person to ECE Depot

  • Quine guy moved it to next week

    • Wait what?

  • Brooksource at Bronze

    • Kelton will figure it out tonight

  • EcoLab at Silver confirmed

    • Mentor stuff is being sorted out on EcoLab's side

    • Swag stuff by the 24th

  • Best Buy

    • Responded to Kelton, confirmed at silver

    • Invoice received

  • My mom

    • Invoice received, confirmed at silver

• Swag drop-off deadline

  • Moved to the 24th

  • Tell everyone to ship it/drop it AT THE ECE DEPOT

• MH Advertising

  • Last push to get more people

    • Post on Twitter, MH Twitter

    • Reddit moment

      • No-life Shaun will do it

  • Jaz has been handling Discord

    • Message the mods of the main Discords

  • Email professors (do it NOW!)

• Travel Reimbursements

  • Have a good amount set aside for reimbursements

    • Hemant has been doing a bunch of emails for this!

    • Go thru the db and have a look

      • Andrew's job

• MH run of show

  • See Spreadsheet for more deets

• General MH who's-doing-what

  • Kelton handles announcements, face of MH, Minnehack MC

  • Eliza will be in charge of streams

  • Shaun will be tech support and networking stuff

    • Jake will be on-board for tech stuff

  • Foodmeister (food pickup and whatnot)

    • Costco Charlie

    • Jaz handles other food stuff

    • Tom will be asked to do one (1) costco errand

      • Jaz as backup

• MH Side events

  • Mini CTF

    • Andrew will be "in-charge," Hosted by Shaun

    • Annnounced at 6:00PM Sat, ends when someone solves it

  • ObscureLang competition (Restricted CodeGolf essentially)

    • Hosted by Kelton

    • Hosted at midnight for two hours

  • PowerPoint Karaoke

    • Hosted by Eliza, help will be needed

    • Announcements at 5:00PM Sat, Submissions at 9:00PM Sat, Presentations at 10:00PM Sat

  • Smash Tourney

    • Hosted by Ryan

    • Happens at 8:00PM Sat

• MH Volunteering

  • Separate MH Volunteering meet

  • List of people

    • Jaz, Jake, Ryan, Erik

  • Jaz is the Volunteering coordinator

  • Volunteers needed for:

    • Check-ins

    • Setup/Teardown

    • Food Service

    • Packing Swagbags (before day-of, after 24th)

    • Cable testing (before day-of)

  • Volunteer meets, Jaz in charge, Friday before at 5:00PM

• Spring event times

  • Undecided:

    • Blogshop [1,2,3]

      • Late Feb start

      • Thursdays

    • MiniGolf

      • After CTF

      • April 13th at 6:00PM

    • Movie Night [1,2]

      • March 17th and April 21st

• Emailing Professors