Minutes 2021-09-13

2021-09-13

2021-09-13 Online Meeting

Start Time: 17:42 End Time: 19:20

Attendance

  • Charles (President)
  • Kelton (Vice President)
  • Cole (Treasurer)
  • Marguerite (Treasurer)
  • Hemant (Systems Admin)
  • Andrew (Webmaster)
  • Louis (>:C)

Last Week's TODOs

Today

One Week

  • Andrew:
    • update the website
    • make form for study groups

Four Weeks

  • Andrew:
    • Update gopherlink
    • Send out start-of-semester email
  • Kelton:
    • Do the laundry
  • Hemant:
    • Change table to be public-DHCP
    • Inventory member machines
    • Set up passbolt
  • Charles:
    • Finish new sponsorship info
  • Cole:
    • order TV
    • order RTX 3080

Blocked/Long Term

  • Someone:
    • More fridge
    • Update room rules
    • Try to get minnehack@umn.edu (not actively pursuing)
  • Cole:
    • Pre-approval forms (labelmaker, cleaning supplies)
  • Everyone:
    • Update the officer wiki
  • Hemant:
    • Schedule an infastructure rebuild meeting
    • Look at using google drive for backup
    • Talk to someone about power for closet
    • 10Gb project (pending Irene)

Topics for Discussion

  • in class talks
  • 10G update
  • sdc seems to be overlapping meeting time
  • officer contact info
  • key for marguerite (closet key status check)
  • who is going to be in charge of stocking the snack bar (charlie volunteers)
  • put up framed posters
  • update member list and door access on wednesday
  • print room rules extra big
  • u card swipe check in options
  • resetting acmpr email
  • meet with shana sometime soon

  • joint event(s) with acmw

  • finalize decision on what we want to request:
    • https://docs.google.com/spreadsheets/d/1DZ0g4bG7ZvwbezlL_68nyC8f5hsv2noMpCMoD9ZqL90/edit#gid=0
  • decide what to call people that come to 2+ events because 'paid member' no longer seems relevant, also need to update the discord roles for that
  • ssf operations request (due in 1 week, schedule https://docs.google.com/spreadsheets/d/1V8SO2LrBTnE0zCKa2iDo8pJB78fSHy2omcTZTiue7ZY/edit#gid=0)
  • Do we want to vaccine card people for events
  • line up corporate sponsors for events (accenture, sift??)

Minutes

  • in class talks
    • Kelton/Charlie: do we really want to do this? Are people unaware of ACM as a student group?
    • Charlie: I'll send emails to profs about UNIX Classes.
    • Andrew: I can do general ACM shilling.
  • 10G update
    • Hemant: I'll meet with Irene to get an update on how this is happening exactly
    • We have some money in the target account, we can cover 10g equipment
    • no info from other people.
    • still need power supplies for the switch
    • still need drive bays for virt server
  • sdc seems to be overlapping meeting time
    • Kelton: There's no better time for it?
    • Charlie: We can meet around SDC time when issues arise
  • officer contact info
    • Charlie: There's a spreadsheet and we need Marguerite to add her contact info to the contact spreadsheet
  • key for marguerite (closet key status check)
    • Cole: I gave it to her.
  • who is going to be in charge of stocking the snack bar (charlie volunteers)
    • Charlie: stocked the snack bar
    • Charlie: I am assessing the popularity of specific items and pacing the snacks, so don't put any more out.
  • put up framed posters
    • Charlie: We're putting the Communications of the ACM framed posters back up
    • Kelton: Yeah I don't know why those were taken down
  • update member list and door access on wednesday
    • Hemant: I know how to do this, I can do this
    • Charlie: It takes a long time for the door to update
  • print room rules extra big
    • Charlie: I'll do that
  • u card swipe check in options
    • Kelton: Do we want to do the U Card swipe thing?
    • Charlie: I think it would be cool and automatable, if we had a way to match the U Card number to an x500
    • Andrew: So it's not the student ID number
  • resetting acmpr email
    • Andrew: We have to email someone to reset the password
    • Andrew: I have a screenshot in brass class containing the contact info for the person we need to contact
    • Charlie: Can you continue to do that?
    • Andrew: yes
  • meet with shana sometime soon
    • Charlie: Yeah we already did that, never mind
  • joint event(s) with acmw
    • acmw is interested in joint events
    • andrew: combine resume prep event?
    • Charl: i will talk to them abt it
  • finalize decision on what we want to request:
    • https://docs.google.com/spreadsheets/d/1DZ0g4bG7ZvwbezlL_68nyC8f5hsv2noMpCMoD9ZqL90/edit#gid=0
    • Charlie: I think if we want a SDR we should do it at a time when we are not doing so many other things
    • Kelton: I would much rather have a FPGA than a SDR
    • Kelton: If we were to scrap one, I think we should scrap the SDR because the FPGA is more generally applicable and cool
    • Hemant: the only reason we want the FPGA is to do signal processing
    • Charlie: I can carpet clean the current chairs, we don't need to do the new chairs this year
    • Kelton: We don't need rails, I'm deleting it from the list, they're expensive
    • Cole: Sue wants us to kill the Target fund, so we need to spend ~$400 somehow
  • decide what to call people that come to 2+ events because 'paid member' no longer seems relevant, also need to update the discord roles for that
    • Andrew: just call them members!
    • Cole: what about people that joined the mailing list but are not members?
    • Charlie: just call them people on the mailing list! You don't even need to call them members
  • ssf operations request (due in 1 week, schedule https://docs.google.com/spreadsheets/d/1V8SO2LrBTnE0zCKa2iDo8pJB78fSHy2omcTZTiue7ZY/edit#gid=0)
    • Cole: I'm gonna get a PCard and initiate the GPU ritual tomorrow
    • Cole: Kelton, do you think we need to do any purchase request stuff or any procedural thing with PCards?
    • Kelton: I don't think so?
  • Do we want to vaccine card people for events
    • Cole: I don't know if we're allowed to because of SSF reasons (?) Because we need to make events open to all students, which includes people that have medical exemptions
    • Charlie: I think the university policy is enough
    • Kelton: So, no
  • line up corporate sponsors for events (accenture, sift??)
    • Andrew: We got an email from Accenture about a sponsor packet (?)
    • Charlie: We only ever do sponsors for CTF, SDC, and MinneHack
    • Cole: If we can get our sponsors to buy prizes and mail them, it makes my life significantly easier
    • Andrew: We should poke SIFT about CTF and ask the CTF WG about what we're actually going to do

Newsletter

TODOs

Today:

  • Andrew
    • in class talks
    • ask mike about closet key
  • Charles
    • email about unix classes
    • talk to acmw about combining resume events
    • put sdc on ur calendar u lazy bum One Week:
  • Charles:
    • More fridge (research)
    • put up magazine covers
  • Hemant:
    • Schedule an infastructure rebuild meeting
    • meet with Irene re 10g
    • membership update/door access update
  • Andrew:
    • acmpr email reset