2020-11-23 Online Meeting

Start Time: 17:30 End Time: 19:30

Attendance

• Charles (President)
• Mike (Vice President)
• Cole (Treasurer)
• Kelton (Treasurer)
• Hemant (Systems Admin)
• Andrew (Webmaster)
• Louis

Last Week's TODOs

Today

• Hemant:
  • Get CTFd up and running
• Andrew, Hemant, Kelton, Louis:
  • Write CTF problems

One Week

• Cole:
  • Send Mike annual report numbers
  • Bug SAO person
• Hemant:
  • Set up papertrail again
• Mike:
  • Annual report
  • Reset acmpr's password
• Cole/Kelton:
  • Talk to Shana about getting ACM national accounts

Four Weeks

• N/a

Blocked/Long Term

• Charles:
  • Try to get minnehack@umn.edu (not actively pursuing)
  • Finish new sponsorship info
• Hemant:
  • Schedule an infastructure rebuild meeting
  • Look at using google drive for backup
  • Inventory member machines
  • Change table to be public-DHCP
  • Talk to someone about power for closet
  • 10Gb project (pending Irene)
• Cole and Kelton:
  • Pre-approval forms (labelmaker, cleaning supplies)
• Everyone:
  • Update the officer wiki
• Somebody:
  • Throw away the bad machines, hubs, hard drive trays, rails, etc
  • Do the laundry
  • More fridge
  • Reserve great hall for 2022 (can't do more than a year in advance)
  • Update room rules

Topics for Discussion

• Sponsorship values
• Prizes
• MinneHack timeline
• Registration check in
• Presentation at MH kickoff
• Do we even have a kickoff?
• Next year officers

Minutes

• Sponsorship values
  • Charlie: We need to decide on sponsorship tiers for MinneHack
  • Charlie: Since we're not doing in person the entire cost of the event is about 1/5 of what it would be
  • Cole: What are the expenses we still have?
  • Charlie: Just the prizes, I think. Which is our next topic
  • Mike: Do we want to spend more, less or the same on prizes?
  • Charlie: I think if we spend more, it will make more people participate
  • Mike: Makes sense to me
  • Cole: What did we spend on prizes last year?
  • Cole: Ok I'm seeing here that it was about $6,000
  • Cole: Our MinneHack account is at $9,237.53 right now
  • Mike: Didn't we already get some companies asking us if they can sponsor us again?
  • Charlie: Yeah, we got a few emails
  • Charlie: One problem is that there's no real reason to sponsor at the gold level over silver since there are no booths
  • Charlie: We could have gold get mentors and judges, silver just gets logo and resumes, bronze gets [i didn't hear this part]
  • Charlie: That way we still have four tiers
• Prizes
  • Mike: What were the prizes last year again?
  • Charlie:
    • 1st: keyboard, monitor, mouse headphone ($730 per person)
    • 2nd: switch, joycons, eshop gift card ($480 per person)
    • 3rd: oculus go ($200 per person)
    • Total was 6000 even
  • Charlie: We should budget an extra $1000 for smaller competitions on the twitch stream
  • All: Sounds good
• The MinneHack "Experience"
  • Louis: I think we should think about what the competitor experience would be, before we think about prizes
  • Louis: Like should we have a twitch stream that rotates between us, or sponsor run segments, or competitors
  • Louis: And/or we could have discord voice channels/"rooms" that people could pop in and out of to see whats up
  • Hemant: Well, I was planning on doing things on Zulip (sic?), but sure
  • Louis: What the fuck is that?
  • Hemant: It's an open-source slack knock-off, but not bad
  • Louis, Charlie, others: Seriously dude, nobody is going to use this thing
  • Louis: At most they'll join if they're forced to and then do a discord chat on their own
  • Hemant: I just don't wanna force people to use Discord, I don't see a problem with people doing their own thing on their own
  • Mike: The problem is that this an online event, and if people aren't interecting outside of their teams then what's the point?
  • Hemant: Ok, but last year people didn't talk accross teams in the discord anyway
  • Louis: That's because it was in-person and people could talk to other teams/mentors in-person
  • Hemant: Ok, well if someone else wants to set up the discord thing you can, but I don't wanna touch it
  • Louis: I think we should have a bridge for people who don't wanna use discord, but if we don't have a central discord it's going to be a problem
• MinneHack timeline
  • Louis: Does it have a date?
  • Charlie: Yeah, Saturday the 23rd of January
  • Louis: If we're gonna try to have some type of engagement/twitch stream, that wouldn't have to go overnight
  • ideas for things in the twitch stream:
    • minecraft speedrun
    • groups talk about their project progress
    • meal hour: people show us what they are eating
    • trivia
    • jackbox
    • codegolf
    • spotify spotlight
    • sponsor presentation
    • thinktalks
    • slideshow improv
    • twitch codes/twitch somethings
  • noon to 6?
  • louis: i think thats good
  • hacking noon to noon
  • hour to make sure all submissions are in
  • judging for 4 hours
  • prizes and last words and buffer 1 hour
• Registration check in
  • 20 people
• Presentation at MH kickoff
  • Louis and/or Cole
• Next year officers
  • andrew: willing to stay as webmaster
  • charles: willing to stay as officer maybe not president
  • hemant: "yeah probably"
  • kelton: yes, but maybe not treasurer
  • mike: gone, babey
  • cole: yes, but maybe not treasurer. graduating after next year.

Newsletter

• MinneHack registration open

TODOs

Today

• N/a

One Week

• Hemant:
  • Set up papertrail again
• Mike:
  • Annual report
  • Reset acmpr's password

Four Weeks

• N/a

Blocked/Long Term

• Charles:
  • Try to get minnehack@umn.edu (not actively pursuing)
  • Finish new sponsorship info
• Hemant:
  • Schedule an infastructure rebuild meeting
  • Look at using google drive for backup
  • Inventory member machines
  • Change table to be public-DHCP
  • Talk to someone about power for closet
  • 10Gb project (pending Irene)
• Cole and Kelton:
  • Pre-approval forms (labelmaker, cleaning supplies)
• Everyone:
  • Update the officer wiki
• Somebody:
  • Throw away the bad machines, hubs, hard drive trays, rails, etc
  • Do the laundry
  • More fridge
  • Reserve great hall for 2022 (can't do more than a year in advance)
  • Update room rules