Minutes 2020-11-02

2020-11-02

2020-11-02 Online Meeting

Start Time: 17:15 End Time: 18:05

Attendance

  • Charles (President)
  • Mike (Vice President)
  • Cole (Treasurer)
  • Kelton (Treasurer)
  • Hemant (Systems Admin)
  • Andrew (Webmaster)
  • Louis

Last Week's TODOs

Today

  • N/a

One Week

  • Andrew:
    • Update MinneHack site with this year's stuff
  • Hemant:
    • Set up papertrail again
    • Make MinneHack registration page
  • Kelton:
    • Talk to Leean about PaperTrail and Namecheap CC number
  • Mike:
    • Annual report
    • Reset acmpr's password
  • Cole/Kelton:
    • Talk to Shana about getting ACM national accounts

Four Weeks

  • Andrew, Hemant, Kelton, Louis:
    • Write CTF problems

Blocked/Long Term

  • Charles:
    • Try to get minnehack@umn.edu (not actively pursuing)
    • Plan Ecolab, SPS think talks (blocked)
    • Find sock person (blocked)
    • Finish new sponsorship info
  • Hemant:
    • Schedule an infastructure rebuild meeting
    • Look at using google drive for backup
    • Inventory member machines
    • Change table to be public-DHCP
    • Talk to someone about power for closet
    • 10Gb project (pending Irene)
  • Cole and Kelton:
    • Pre-approval forms (labelmaker, cleaning supplies)
  • Everyone:
    • Update the officer wiki
  • Somebody:
    • Throw away the bad machines, hubs, hard drive trays, rails, etc
    • Do the laundry
    • More fridge
    • Reserve great hall for 2022 (can't do more than a year in advance)

Topics for Discussion

  • MinneHack registration
  • Annual report

Minutes

  • MinneHack registration
    • Louis:
      • no-restrictions gender field issue (at least add a 'please double check' nagbox if none of man|woman|male|female|boy|girl|neutral|gender|trans|non|binary are substrings, since we got a shitload of phone numbers and middle names last year)
      • chuck travel stuff i assume?
      • do we still need gender if no sleeping areas? we have needed it for MLH in the past AFAIK and it is useful statistical information; if we don't need it maybe make it optional?
      • discord integration out of the gate?
      • what else do we always forget?
    • Hemant: I have all the logic to put things in the database and let people submit forms, we just need to decide what info to collect
    • Louis: Are we still an MLH affiliate?
    • Charlie: No
    • Andrew: I took the badge off the website. Do we need to update our code of conduct now?
    • Mike: Can we just paraphrase theirs?
    • Andrew: Yes?
    • Cole: The only thing we'd need to change is the reporting procedures
    • Cole: I feel like a lot of this is already under the acm code of conduct
    • Mike: The only part of the acm code of conduct that's really applicable to a day-long event is the general behavior section
    • Andrew: We should probably update the rules just in general
    • Mike: What information did we decide to collect?
    • Hemant: I think first name, last name email should be fine unless the U wants more than that
    • Louis: There was that one woman who wanted demographic info for her pdh or something
    • Charlie: Sponsors might want to know where people are coming from
    • Louis: Oh yeah, school, year in school, and major might be good to collect also
    • Hemant: Andrew can you update the form with this info?
    • Andrew: Yeah ok
    • Andrew: are we sending out shirts this year?
    • Charlie: No, we would have had to start thinking about that a long time ago
    • Charlie: The only physical thing we're doing is prizes
    • Hemant: Opaque also needs to get started if we're doing online MinneHack
    • Charlie: Not necessarily, we can still just use devpost
    • Hemant: Oh. I was gonna say, I could just extend the thing I wrote to be opaque
  • Annual report
    • Mike: I've filled it out but I can't submit it until we get our national memberships
    • Cole: Oh. I can email Shana then
    • Mike: We also need to talk about the money

Newsletter

  • N/a

TODOs

Today

  • N/a

One Week

  • Andrew:
    • Update the MinneHack registration form
  • Hemant:
    • Set up MinneHack discord integration
    • Set up papertrail again
  • Kelton:
    • Talk to Leean about PaperTrail and Namecheap CC number
  • Mike:
    • Annual report
    • Reset acmpr's password
  • Cole/Kelton:
    • Talk to Shana about getting ACM national accounts

Four Weeks

  • Andrew, Hemant, Kelton, Louis:
    • Write CTF problems
  • Someone:
    • Update room rules

Blocked/Long Term

  • Charles:
    • Try to get minnehack@umn.edu (not actively pursuing)
    • Plan Ecolab, SPS think talks (blocked)
    • Find sock person (blocked)
    • Finish new sponsorship info
  • Hemant:
    • Schedule an infastructure rebuild meeting
    • Look at using google drive for backup
    • Inventory member machines
    • Change table to be public-DHCP
    • Talk to someone about power for closet
    • 10Gb project (pending Irene)
  • Cole and Kelton:
    • Pre-approval forms (labelmaker, cleaning supplies)
  • Everyone:
    • Update the officer wiki
  • Somebody:
    • Throw away the bad machines, hubs, hard drive trays, rails, etc
    • Do the laundry
    • More fridge
    • Reserve great hall for 2022 (can't do more than a year in advance)