2020-08-31 Online Meeting

Start Time: 17:05 End Time: 18:15

Attendance

• Charles (President)
• Mike (Vice President)
• Cole (Treasurer)
• Kelton (Treasurer)
• Hemant (Systems Admin)
• Andrew (Webmaster)
• Louis

Last Week's TODOs

Today

• N/a

One Week

• Hemant:
  • Email the door guy again
• Mike:
  • Send newsletter
  • Talk to Nathan about annual report
  • Reset acmpr's password
  • Message Ashmita about keys
• Cole/Kelton:
  • Talk to Shana about getting national accounts

Four Weeks

• N/a

Blocked/Long Term

• Charles:
  • Try to get minnehack@umn.edu (not actively pursuing)
  • Plan Ecolab, SPS think talks (blocked)
  • Find sock person (blocked)
  • Finish new sponsorship info
• Hemant:
  • Schedule an infastructure rebuild meeting
  • Look at using google drive for backup
  • Inventory member machines
  • Change table to be public-DHCP
  • Talk to someone about power for closet
  • 10Gb project (pending Irene)
• Cole and Kelton:
  • Pre-approval forms (labelmaker, cleaning supplies)
• Everyone:
  • Update the officer wiki
• Somebody:
  • Throw away the bad machines, hubs, hard drive trays, rails, etc
  • Do the laundry
  • More fridge

Topics for Discussion

• SESB
• Membership
• Secretary
• Update Gopherlink/SSF contact
• Set weekly hangout time
• Money for server stuff
• Waive membership fees update
• Outdoor meet ACM

Minutes

• SESB
  • Charlie: We got an email about the SESB meeting that happened, I don't know if we still care about those
  • Hemant: As the person who went to those last semester: no, we don't. It's all marketing stuff
• Membership
  • Charlie: I don't remember why I put this here
• Secretary
  • Charlie: Noor says she might be interested in being secretary and potentially webmaster in the future
  • Charlie: That's not actionable right now, I just wanted to bring it up
• Update Gopherlink/SSF contact
  • Kelton: We got an email telling us we need to do that
  • Mike: I already updated the gopherlink contacts, I don't know about ssf
  • Kelton: I think that's still nathan
  • Mike: Does anyone know how to make someone else the ssf contact?
  • Cole: I can include it in my email to Shana
  • Kelton: wait, there's a form I can just fill out right now
  • Cole: We also got an email saying ssf is getting pushed back two weeks with the start of the semester
  • Cole: That means we'll have to wait to get funds
  • Kelton: It does give us more time to think about what we want to request
• Money for server stuff
  • Cole: There are some servers in brass class we could request from ssf
  • Mike: Would we be spending money that we need for something else?
  • Cole: No, the only thing we ever buy normally is pizza
  • Louis: I'm always in favor of new servers, but we're reaching the point where we'll need to talk to the electrician about power in the closet
  • Louis: we should also make sure the existing servers are set up for people to use them before we ask for more, in case the department wants justification for more
  • Louis: We need to have a page where people sign up for server accounts we can point to
  • Kelton: So we're all agreed that we need more servers
  • Louis: What kind of servers do we want then?
  • Hemant: If we're going whole hog on virtualization I think we should get a cpu with a high core count
  • Louis: We might need to settle for just using garlic for now, it might look bad if we request the same thing twice
  • Andrew: I've sat in on a meeting before, it seemed like they were more interested in the ratio between number off students' fees we're spending vs how many students are impacted by the purchase
  • Louis: What I'm saying is that they do look at past reports to decide
  • Kelton: I think it might be a good idea to get more gpus for garlic, since some of the ones it's using now are member property
  • Cole: Do we have a machine that can handle running a webserver for online minnehack?
  • Louis: I don't know what we want out of the program, but any one of our machines should be able to do that pretty easily
• Waive membership fees update
  • Kelton: Currently there's no record of where the membership fees go after we get them
  • Charlie: I don't think that's a problem, the department handles all our money anyway
  • Kelton: So how do we buy things then?
  • Charlie: You submit a purchase request and then either they buy it for you or you check out the p-card
  • Kelton: If that's the case then I guess waiving membership fees is fine
  • Louis: There are also two strings, one for acm and one for minnehack, but there's one account
  • Louis: When you check out a p-card it's tied to an account string on the u's end, but to the merchant it's just a normal credit card
  • Kelton: I think we can just not collect membership fees and not have that money
  • Louis: I think we'll need to vote on the bylaws to approve that, but otherwise yeah
  • Kelton: If people have already paid before we change the rules we can just comp them for next time we charge fees
  • Louis: Ordinarily the reason we charge fees is to have some way to determine who gets door access, but since there's no room access this semester that's not a problem
• Outdoor meet ACM
  • Charlie: We should do something in the keller courtyard or in the mall where people meet but not too close
  • Kelton: I think the U sent us an email telling us explicitly not to do that for september at least
  • Charlie: Oh, okay
• IRC bridge permissions
  • Kelton: We already figured this out
• Set weekly hangout time
  • Thursday at 3pm

Newsletter

• Announce that the room will remain closed

TODOs

Today

• Cole:
  • Update SSF contact
  • Email Shana
    • SSF 2020
      • How do?
      • Due Date?
    • P-Card Training
    • Spring 2020 Networking Purchases
    • Cleaning Supply Purchases
• Hemant:
  • Email Electrical Guy about 220v lines & tripped breaker
  • Email Irene about 10Gig

One Week

• Mike:
  • Send newsletter
  • Talk to Nathan about annual report
  • Reset acmpr's password
• Cole/Kelton:
  • Talk to Shana about getting national accounts

Four Weeks

• N/a

Blocked/Long Term

• Charles:
  • Try to get minnehack@umn.edu (not actively pursuing)
  • Plan Ecolab, SPS think talks (blocked)
  • Find sock person (blocked)
  • Finish new sponsorship info
• Hemant:
  • Schedule an infastructure rebuild meeting
  • Look at using google drive for backup
  • Inventory member machines
  • Change table to be public-DHCP
  • Talk to someone about power for closet
  • 10Gb project (pending Irene)
• Cole and Kelton:
  • Pre-approval forms (labelmaker, cleaning supplies)
• Everyone:
  • Update the officer wiki
• Somebody:
  • Throw away the bad machines, hubs, hard drive trays, rails, etc
  • Do the laundry
  • More fridge