2020-02-24 Officer Meeting

February 24, 2020

2020-02-24 Officer Meeting

Start Time: 18:35
End Time: 19:10

Attendance

• Helen (President)
• Mike (Vice President)
• Nathan (Treasurer)
• Louis (Systems Admin)
• Charles (Community Ambassador)
• Hemant (Membership)
• Ashmita (Webmaster)
• Cole (Secretary)

TODOs

Today

• Charles:
  • Plan tigergraph think talk
  • Plan Ecolab think talk (in progress)
  • Will SPS do a think talk? (in progress)
  • Talk to Darielle about Target site visit
• Helen:
  • Contact Neil about his server
  • make paper pals zlink
• Louis:
  • Deal with garbage servers and hubs
  • Deal with server hard drive trays
  • Deal with Rails on top of the food cabinet

One Week

• Ashmita:
  • Update officer wiki
• Charles:
  • Find sock person (in progress)
  • Finish new sponsorship info (tier outline is done) (in progress)
  • officer wiki
• Cole:
  • Update officer wiki
• Helen:
  • Update officer wiki
• Hemant:
  • Update officer wiki
• Louis:
  • Update officer wiki
  • Look at & Set up backups to Google Drive
  • Get member information for server closet
• Mike:
  • Update officer wiki
• Nathan:
  • Ship the tablets back to Optum
  • Update officer wiki
  • acquire donuts
  • acquire pizza (yes but new)

Four Weeks

• Louis and Hemant:
  • Mail server

Blocked/Long Term

• Louis:
  • Talk to someone about power for closet
  • More fridge
  • 10Gb project (pending Irene)
• Louis and Hemant:
  • Make the website bad for april fools (SpOnGeBoB TeXt)

Topics for Discussion

• Charlie: CTF Scheduling
• Charlie: TigerGraph
• Charlie: Target Site Visit
• Charlie: minnehack@umn.edu
• Louis: Move UNIX classes
• Nathan: GopherLink events
• Nathan: Tax meeting time
• Charlie: Posters
• Charlie: Events

Minutes

• Charlie: CTF Scheduling
  • Charlie: The CTF room is only reserved for one hour, which is not long enough
  • Helen: Okay, let me look up who reserved the room
  • Helen: It was Nathan
  • Nathan: Oopsie woopsie
  • Helen: Do we want to have that in the afternoon?
  • Nathan: That's a Louis question
  • Helen: We could do it from 3:00 to 9:00
  • Mike: I think having people here until 9 will reduce attendance
  • Helen: Well the earliest we can get the room is 2:00. That only gives us 15 minutes to set up
  • Helen: We could have it be shorter than six hours?
  • Charlie: What's wrong with ending at 8:00
  • Helen: People do things on Saturdays
  • Charlie: This is a thing
  • Helen: We should ask Louis how he wants to reschedule it
  • Helen: We could also get one of the rooms on the third floor
  • Cole: The round tables are nice though
  • Mike: They're nice but not worth it if they cause problems
  • Cole: I also think we shouldn't start before noon
  • Helen: Noon is fine with me. I'll message Louis
  • Nathan: I can't update the reservation, the booking was done by OCR or something
• Charlie: TigerGraph
  • Charlie: It's happening and scheduled
  • Charlie: They're taking care of everything, including bringing food
  • Helen: Do we have a poster?
  • Charlie: No, but they're doing that too
  • Helen: Did they say when?
  • Charlie: No, but it's a later event so we shouldn't worry
  • Helen: Okay, but once it gets to about a month before we should start bothering them
  • Charlie: I added times for advertising/posters for each of the events to the spreadsheet
• Charlie: Target Site Visit
  • Charlie: That's also been scheduled
  • Charlie: Darielle sent me a poster that was made in powerpoint I think
  • Helen: It looks like it's March 27th from 3-5
  • Cole: That's not a great time, people have class
  • Helen: I think that's okay for something smaller like a site visit
  • Cole: Do we still need to advertise it?
  • Helen: Yes
  • Charlie: 3-5 is as late as it could be, they don't want people in the building after close
  • Charlie: Also I haven't heard from SPS or Ecolab yet
• Charlie: minnehack@umn.edu
  • Charlie: MinneHack is big enough that we could probably make a case to get a dedicated email
  • Helen: Do you know how to get an @umn.edu?
  • Charlie: No, but I assume if I open a ticket either it'll happen or someone will tell me the right way
• Louis: Move UNIX classes
  • Helen: Louis says we should move the UNIX class location, which I agree with because the current room doesn't have a front
  • Cole: I already sent out the email for this week, but I can send out a correction I guess
  • Helen: I'm going to try to reserve Amundson 240, Louis said that would be better
  • Helen: Oh it's in use. I could get a room on the 3rd floor of Keller
  • Charlie: Go with 3-125, if those are the options
  • Helen: Okay, I'll try
• Nathan: GopherLink events
  • Nathan: None of our events are on gopherlink
  • Mike: I'll add them
• Nathan: Tax meeting time
  • Nathan: We should pick one
  • Charlie: The first time that works for everyone is April 1st at 1:15 to 1:45
  • Nathan: The 2:30 to 3:45 time is actually open, I don't go to that class anymore
  • Charlie: Okay, please update the when2meet
  • Charlie: But aside from that, Shana and Sue are busy like all the time
  • Nathan: Oh yeah, they go on vacation every month lol
  • Charlie: Can you try to book the April 1st time?
  • Nathan: Yeah, sure
  • Charlie: Do we have a room for the meeting?
  • Helen: Last time we just asked them to book a conference room
  • Nathan, Charlie, Mike, Helen, Sue, tax person, and Shana will be attending
• Charlie: Posters
  • Charlie: We have posters, except now they're wrong
  • Helen: I'll go over them and correct the room
  • Helen: Oh, we also need Ashmita to update the Donuts posters because they don't have the date
  • Helen: I'm also going to ask Ashmita to do the Paper Pals poster
• Charlie: Events
  • Charlie: There are new events on the spreadsheet, everyone should look at them
  • Charlie: Also check out the new poster schedule
  • Helen: Should we schedule the resume thing?
  • Helen: It should be after spring break, when is that?
  • Charlie: We don't have events on [some weeks]
  • Helen: Let's do the 26th. What's a good start time? 5?
  • Mike: I can't do 5
  • Helen: Let's do 5:30
  • Mike: great
  • Cole: Oh hey, we have a UNIX class scheduled over spring break
  • Helen: Let's move that back a week to the 19th
  • Helen: I might put it in Bruininks because it's a good building and it's easier to get to than 2-260

Things to say

• Talk to your (cool) CSCI professors about Donuts
• If you continually do not do your tasks, please ask someone to do them. It is better to have someone a little bit grumpy at you than for them not to get done.

Newsletter

• This Week Sent?
• Next Newsletter: 3/2/2020
  • General Meetings
  • UNIX Class #3
  • Paper Pals

TODOs

Today

• Charles:
  • Plan Ecolab think talk (in progress)
  • Will SPS do a think talk? (in progress)
• Helen:
  • Contact Neil about his server
  • Reserve new UNIX class room
• Louis:
  • Deal with garbage servers and hubs
  • Deal with server hard drive trays
  • Deal with Rails on top of the food cabinet
• Mike:
  • Put events on the calendar
  • Put events on GopherLink

One Week

• Ashmita:
  • Update Donuts w/ Dept posters
  • Make Paper Pals poster?
• Charles:
  • Find sock person (in progress)
  • Finish new sponsorship info (tier outline is done) (in progress)
• Helen:
  • Fix UNIX class posters
  • Pick and reserve room for resume event
• Louis:
  • Look at & set up backups to Google Drive
  • Get member information for server closet
• Nathan:
  • Order pizza

Four Weeks

• Charlie:
  • Try to get minnehack@umn.edu
• Louis and Hemant:
  • Mail server

Blocked/Long Term

• Louis:
  • Talk to someone about power for closet
  • More fridge
  • 10Gb project (pending Irene)
• Louis and Hemant:
  • Make the website bad for april fools (SpOnGeBoB TeXt)
• Everyone:
  • Update the officer wiki