2020-02-17 Officer Meeting

Start Time: 18:40 End Time: whenever

Attendance

• Helen (President)
• Mike (Vice President)
• Nathan (Treasurer)
• Louis (Systems Admin)
• Charles (Community Ambassador)
• Hemant (Membership)
• Ashmita (Webmaster)
• Cole (Secretary)

TODOs

Today

• Helen:
  • Talk to Ashmita
• Hemant:
  • Update door list

One Week

• Charlie:
  • Find sock person
  • Plan Ecolab think talk
  • Will SPS do a think talk?
  • Finish new sponsorship info (tier outline is done)
  • Talk to Darielle about Target site visit
• Helen:
  • Reserve room for paper pals
  • Make poster for paper pals
  • Update paper pals z-link
  • Complete PCard training
  • Delete PayPal (with charles)
  • Get registered for classes asap
• Louis:
  • Put links in budget requests
• Nathan:
  • Talk to SSF about the class registration event
  • Schedule a tax meeting
  • Purchase Requests
    • Bus
    • Paper Trail
    • Parking
  • Send oculus
  • Send booth material stuff back
  • Purchase request room restock items
    • Gauze
    • Blue painter's tape
    • Powdered coffee creamer
    • Waffle supplies (vegetable oil, pancake mix, syrup)
    • Waffle maker?
    • Toner <- We have the money for it
    • Tissues
    • Disinfectant wipes
    • Surgical masks
    • Materials masks

Four Weeks

None

Blocked/Long Term

• Louis:
  • Talk to someone about power for closet
  • More rack
  • More fridge
  • 10Gb project (pending Irene)
• Louis/Hemant:
  • Make the website bad for april fools (SpOnGeBoB TeXt)
  • Set up mail server

Topics for Discussion

• Charlie: Louis's garbage
• Louis: Bookstack
• Louis: (Backups)
• Cole: Password manager
• Cole: Off-site Backups (3-2-1 rule)
• Cole: Mail server
• Nathan: TigerGraph
• Louis: Advertising to classes (Unix classes and open houses)
• Cole: Mini Fridge
• Nathan: Class registration event

Minutes

• Charlie: Louis's garbage
  • Louis: What garbage
  • Charlie: All of the old switches and hubs that you have sitting around
  • Charlie: You can keep one here, but the garbage servers also need to leave
  • Can we give them to IEEE?
  • Hemant: This sounds good, it's like the circle of life
  • Helen: Louis, please put something in discord about them
  • Louis: Also I don't know who that tower belongs to
  • Helen: I think it might be Neil's; I'm facebook friends with him and I can message him
  • Mike: Include a picture
• Louis: Bookstack
  • Cole: Bookstack is our new wiki software and it's very helpful, officers should work on updating their info
  • Helen: That should be something that we do very soon
  • Cole: Louis can you figuire out the config file to do Draw.io integration and fix the uploads
  • Louis: Long term knowledge that would be useful in the future like how to reserve a room
  • Louis: Some keybase stuff that can be public will also be brought over to Bookstack
  • Helen: What items would that include?
  • Louis: We have three classes of objects in keybase and drive. (1) photos and stuff, that can stay. (2) working documents that get updated during a "minnehack season"/year. these stay. (3) long-term knowledge documents that mostly get referenced. these get moved.
• Louis: (Backups)
  • Louis: Everything in the rack that's owned by ACM should be backed up at the moment
  • Hemant: We could rclone backups to S3 or Google Drive
  • Louis: Google Drive sounds like a good idea since we have unlimited storage through the University
• Cole: Password manager
  • Hemant: Are we using BitWarden?
  • Charlie: No, it costs money each month for team usage, Passbolt is a good alternative
  • Cole: Louis can you set that up to be locally hosted?
  • Louis: Sure.
• Cole: Mail server
  • Charlie: I think the only thing we need out of the mail server is to send mail
  • Louis: I would like to set up something like MailCcow that has more features (IMAP & Webmail)
  • Hemant: Mail-in-a-Box sounds like a good solution
  • Charlie: Does it have CAN Spam/mailing list features?
  • Louis: No, that's outside the scope of what it's supposed to do. That wouldn't be hard to setup on top of IMAP though (probablyTM)
  • Helen: I'll make it a joint Louis and Hemant task
• Nathan: TigerGraph
  • Nathan: TigerGraph wants to do a think talk and buy us pizza
  • Helen: When are they available?
  • Nathan: Not sure
  • Helen: This is fine, they seem like a good company. Who is talking to them right now?
  • Nathan: Nobody
  • Charlie: I will be mailing them since that's my job
  • Helen: Pick a date, pick a room, get posters going and good
• Louis: Advertising to classes (Unix classes and open houses)
  • It's not in Lind40, it's in CivE230
  • Helen: I will make poster
  • Cole: Should we mass email CSCI professors to have them advertise the events?
  • Helen: Yes, we have a spreadsheet of all of them that we can use for this
  • Charlie: We should target 1113, 1133, 1913, 1933, 2021, 2041
  • Cole: Who's talking to who?
  • Charlie: We will claim professors from the spreadsheet
  • Helen: I have aquired the list and will make spreadsheet. I'll bother people about it when the sheet is ready.
  • Ashmita: I can make the posters for the event
  • Helen: I can do that, I have a cool website
• Nathan: Class registration event
  • Nathan: SSF kinda said yes, they kinda said no. The event still has to allign with what we originally wrote. We can't "officialy" change it to something else
  • Nathan: We are going to just have a registration event
  • Helen: We are no longer doing a class registration event. We will now "hop onto" ACM-W's event
  • Ashmita: Yay!
• Mike: Lost and found cart
  • Mike: The stuff on the cart has been there since MinneHack so I will cause us to stop having it now
  • Helen: If you see someone put organic items on the lost and found cart, kill them on the spot
  • Mike: Yeah, take the heaviest thing you can find and hit them on the back of the head
  • Helen: Yeah, then put their corpse on the cart
  • Helen: Basically stop using the lost and found as a staging area for the trash

• Nathan: Ledger update

Things to say

• Talk to your (cool) CSCI professors about Donuts
• If you continually do not do your tasks, please ask someone to do them. It is better to have someone a little bit grumpy at you than for them not to get done.

Newsletter

TODOs

Today

• Louis
  • Deal with garbage servers and hubs
  • Deal with server hard drive trays
  • Deal with Rails on top of the food cabinet
• Helen
  • Contact Neil about his server
  • make paper pals zlink
• Charles:
  • Plan tigergraph think talk
  • Plan Ecolab think talk (in progress)
  • Will SPS do a think talk? (in progress)
  • Talk to Darielle about Target site visit

One Week

• Nathan:
  • Ship the tablets back to Optum
  • Update officer wiki
  • acquire donuts
  • acquire pizza
• Charles
  • Find sock person (in progress)
  • Finish new sponsorship info (tier outline is done) (in progress)
  • officer wiki
• Helen
  • Update officer wiki
• Louis
  • Update officer wiki
  • Look at & Set up backups to Google Drive
  • Get member information for server closet
• Mike
  • Update officer wiki
• Cole
  • Update officer wiki
• Hemant
  • Update officer wiki
• Ashmita
  • Update officer wiki

Four Weeks

• Louis and Hemant
  • Mail server

Blocked/Long Term