2019-11-11

Start Time: 18:35 End Time: 19:14

Attendance

• Helen (President)
• Mike (Vice President)
• Nathan (Treasurer)
• Louis (Systems Admin)
• Charlie (Community Ambassador)
• Hemant (Membership)
• Ashmita (Webmaster)
• Charles (Secretary)

Last Week's TODOs

Today

• Ashmita:
  • Talk to MS about MH sponsorship
• Charles
  • LAN party poster
  • Great Hall Table Map
  • LAN PARTY EMAILS (set up meeting time)
• Mike:
  • email juno guy
• Helen:
  • Talk to CSE IT, department about labs for unix classes
  • Talk to chairs and tables guy
  • Talk to Darielle about site visit next semester

One Week

• Louis:
  • Write problems for CTF [in progress]
  • Talk to members about writing problems (Cole, Nathan, Hemant)
  • Talk to Irene about 10G for MinneHack
• Nathan:
  • Evaluate bus options
  • get beat saber
  • Order pizza for paper pals
  • Get old purchase orders in epurch
  • Talk to dept about Cole rack donation
• Charlie:
  • Talk to all sponsors on list
• Helen:
  • Complete PCard training
  • Delete PayPal (with charles)
  • Talk to sponsors

Four Weeks

• Charles:
  • Migrate all ACM files to the team drive
• Louis:
  • Talk to someone about power for closet
  • More Rack

Blocked/Long Term

• Louis:
  • Write CTF running guide
  • 10Gb project (pending Irene)
  • Talk to OIT/NTS about MinneHack networking
• Louis/Hemant:
  • Make the website bad for april fools (SpOnGeBoB TeXt)
  • Mail

Suggestions

None

Leadership Interest Form

No new submissions

Topics for Discussion

• LAN Party
• CTF
• Charles: Poster placement
• Nathan: Spring event planning
• Charles: SDC prizes
• MinneHack update

Minutes

• LAN Party
  • Charles: The meeting with gamers and ieee is on friday 11 at 5:15. If you are involved with LAN Party, be there or else.
  • Nathan: where?
  • Charles: idk where else except the acm room
  • Louis: what does friday 11 mean?
  • Charles: [no response]
  • Helen: If the meeting is this Friday (?) I will not be there
  • Nathan: We should go over the meeting the following Monday for people who can't make it
• CTF
  • Helen: Louis says it's going well and he'll ask for help if he needs it
  • Hemant: I haven't started writing problems yet but I have ideas. I can start working on that this weekend.
  • Helen: Louis wanted to talk about reserving a room for the attack defense ctf next semester
  • Helen: I want to reserve the circle table room, if possible. We can just pick a date late in the semester
  • Helen: We can ask Target for money for prizes again? Nathan what is the status of CTF money
  • Nathan: I don't know about SSF yet, I think we still have Target money from last year?
  • Helen: I thought we didn't have enough Target money, weird...
  • Helen: I think we should wait to choose the CTF date until people know their schedules [friday?]
  • Nathan: I am also writing questions, I just haven't started yet
  • Hemant: This won't be an especially advanced CTF, and we have some left over from last year
  • Hemant: We will have to start next semester's ctf more far in advance
• Charles: Poster placement
  • Charles: The custodians asked me to not place posters on glass or on the pillars in the entryways. I think this is a reasonable request and we should abide by it. However, we should definitely put them in various other conspicuous places.
  • We are all on the same page about this
• Nathan: Spring event planning
  • Nathan: I'd like to plan events around our schedules and the meeting once everyone knows their schedules
  • Nathan: Monday maybe? And we can do slight adjustments if things change
• Charles: SDC prizes
  • Charles says he will buy them tomorrow
  • Nathan: I will be going with him to purchase the prizes for the people who will be receiving them
• MinneHack update
  • Mike: I get the feeling that we're extremely far behind where we should be
  • Mike: What's the status of sponsors that aren't Ecolab?
  • Helen: I've been trying to get in contact with Optum and they've been not responding
  • Charlie: Isai has been in contact with Accenture
  • Charlie: I got a rejection email from Travellers
  • Nathan: How are we feeling about contact with sponsors in general?
  • Charlie: It's hard to tell over email, mostly just waiting.
  • Helen: Charles says he's been talking to Best Buy, idk how it's been going
  • Nathan: What else needs to happen? I'm calling the bus company to get a quote tomorrow
  • Mike: We have the great hall, do we need to be worrying about food this far in advance?
  • Helen: Yes, but I'm worried about the money. I can make up a budget, assuming we have Ecolab, our leftovers from last year, and the SSF money.
  • Helen: I can do that by Sunday.
  • Helen: We also need a platinum sponsor. If we don't get one, we need to come up with the prompt ourselves
  • Helen: We also need to get more registrants
  • Ashmita: Is Cole working on the posters?
  • Helen: I just asked him.
  • Ashmita: If we don't have a platinum sponsor what do we do? A lot of the schedule revolves around them
  • Helen: I don't think we should give the plat benefits to the next highest sponsor, that wouldn't be fair
  • Helen: There wouldn't be a keynote, or maybe Ashmita would give one
  • Helen: The past platinum sponsors have been Cargill and Optum, but Optum has been ducking me
  • Ashmita: What's the status of Target? I think they'd be interested
  • Helen: I will email them this week
  • Nathan: Who's doing the shirts?
  • Helen: UGP, I think?
  • Nathan: They're out of business I think
  • Ashmita: Teslaworks uses Fresh Prints, I can check their prices
  • Nathan: Is Charles not doing it?
  • Helen: I don't think so, because of the volume, but maybe
  • Helen: I think UGP is still in business. Timeline on that is about a month in advance
  • Nathan: Prizes are also a consideration
  • Helen: That will also depend on budget, so we'll have to talk about that next week
  • Helen: If everyone could think about prize ideas, that would be great
  • Nathan: No matter what the other prizes are, the first place prize needs to be desireable, I think
  • Charlie: There's also some MLH thing?
  • Helen: Charles has been taking care of that? We're having a call this week
  • Hemant: I will to talk to Gabe and get a 3M contact
  • Stuff to do:
    • expected budget
    • food
    • prizes
    • more sponsors
    • platinum sponsor
    • backup plan for no platinum sponsor
    • MLH
    • registrants
    • shirts
    • posters
    • bus quote

TODOs

Newsletter

• Events
• MinneHack (with link)
• CTF
• LAN

Today

• Ashmita:
  • Talk to MS about MH sponsorship
• Helen:
  • Talk to CSE IT, department about labs for unix classes
  • Talk to chairs and tables guy
  • Talk to Darielle about site visit next semester

One Week

• Charlie:
  • Talk to all sponsors on list
• Helen:
  • Complete PCard training
  • Delete PayPal (with charles)
  • Talk to sponsors
  • MinneHack budget
  • Email {Target, Cargill, Optum} about platinum sponsorship
  • Get a shirt quote
• Louis:
  • Write problems for CTF [in progress]
  • Talk to Irene about 10G for MinneHack
• Nathan:
  • get beat saber
  • Order pizza for paper pals
  • Talk to dept about Cole rack donation
  • Get a quote on the bus
• Hemant & Nathan:
  • Write CTF questions

Four Weeks

• Ashmita:
  • Come up with a backup plan for if don't get a platinum sponsor
• Charles:
  • Migrate all ACM files to the team drive
• Louis:
  • Talk to someone about power for closet
  • More Rack

Blocked/Long Term

• Louis:
  • Write CTF running guide
  • 10Gb project (pending Irene)
  • Talk to OIT/NTS about MinneHack networking
• Louis/Hemant:
  • Make the website bad for april fools (SpOnGeBoB TeXt)
  • Mail