2019-10-23

Start Time: 19:30 End Time: 20:54

Attendance

• Helen (President)
• Mike (Vice President)
• Nathan (Treasurer)
• Louis (Systems Admin)
• Charlie (Community Ambassador)
• Hemant (Membership)
• Ashmita (Webmaster)
• Charles (Secretary)
• Cole (Committee Member)

Last Week's TODOs

Today

• Charles:
  • lan party emails (in progress)
• Nathan:
  • Email Ecolab
• Everyone:
  • update internal officer information.

One Week

• Ashmita
  • Newsletters on site
• Charlie:
  • Talk to all sponsors on list
• Helen:
  • Complete PCard training
  • email ben koch
  • Delete PayPal (with charles)
  • talk to CSE IT, department about labs for unix classes
  • Talk to sponsors
  • talk to chairs and tables guy
  • talk to darielle about site visit next semester
• Mike:
  • Update papertrail recipients
• Nathan:
  • Do laundry over the weekend
  • Complete PCard training
  • Do SSF application stuff (by Oct 24) (in progress)
  • ask department about beat saber in the budget

Four Weeks

• Mike:
  • Migrate all ACM files to the team drive (in progress)
• Louis:
  • Finish CTF write ups
  • Scan the old pictures

Blocked/Long Term

• Louis:
  • Write CTF running guide
  • 10Gb project (pending Irene)
  • Talk to OIT/NTS about MinneHack networking
  • Set up mail on acm domain

Suggestions

None

Leadership Interest Form

None

Topics for Discussion

• Louis: check ngn conv date
• Ace: ACM symposium Palantir sponsorship (should we send a letter to ACM national?)
• Helen: CTF
• Helen: SDC
• Helen: Pizza
• Nathan: SSF funding update/advertising clause
• Nathan: Minnehack SSF reqest
• Charles: LAN Party

Minutes

• Louis: check ngn conv date
  • Louis: email, ignore
• Ace: ACM symposium Palantir sponsorship (should we send a letter to ACM national?)
  • Helen: ACM symposium is working with palantir, they generally do ethically sketchy things.
  • Mike: Specifically, they work with ICE.
  • Helen: It looks like Ace wants to send an email, saying that it's bad on account of violating your code of conduct. I think it's a good idea, I do not have energy to do it. When is the symposium?
  • Helen: The symposium is next week. (28th)
  • Charles: Can we ask Ace to do it.
  • Hemant: I can work on it.
  • Helen: Put it in the main drive folder, and I can ask Ace if they want input.
  • Charles: we can all sign it.
  • Helen: Every officer who wants to sign it can sign it.
• Helen: CTF
  • Helen: Louis, how are you feeling with regards to CTF.
  • Louis: We should start thinking about that.
  • Helen: What do you need for CTF to happen?
  • Louis: A bunch of problems to be written.
  • Helen: When do you need these things by.
  • Louis: Before the start of the event. (Dec 3)
  • Hemant: There are unsolved problems from last year, I think.
  • Helen: We can make this a topic every week, there should be more support for this year.
  • Charlie: We could send an email to a professor.
  • Louis: If anyone wants to write problems, do.
  • Helen: How many problems do you want written?
  • Louis: At least 20.
  • Hemant: we can re-use the one from the bridge.
  • Louis: we can talk to mikel about that.
  • Helen: I think we're 5 weeks out.
  • Helen: let me know if you need help talking to profs
  • Louis: lets have it end fri at 1500 unless otherwise specified
• Helen: SDC
  • Helen: we need to figure out prizes.
  • pre-buy
  • Mike: should we only do first and second since there are only 3 teams.
  • Helen: I am thinking that we should only do one
  • Mike: i feel like I wouldnt want to be the only one who does not get a prize
  • Helen: yeah
  • Charles: what happens with leftover prizes?
  • Louis: Rot in the closet.
  • Helen: how many prizes do we want to do?
  • Nathan: I will buy the prizes in a timely maner. This is on the record.
  • Helen: ask them if we can use them later, if yes there really isn't a reason to not pre-buy.
• Helen: Pizza
  • Helen: We should change our normal pizza order. We should not get the second cheese.
  • Mike: I think that we should not ever run out of the safe option (cheese)
  • Nathan: we can use the money from the not pizza to balance the budget.
• Nathan: SSF funding update/advertising clause
  • Nathan: Any event where we fund it by SSF we need to put "funded by [ssf] in the advertisment"
  • Nathan: since we are requesting big money, we need to do a presentation to justify the request.
• Nathan: Minnehack SSF reqest
  • Nathan; in past years, we had a separate sheet for minnehack, why is this?
  • Helen: we only made that to make the graph.
  • Nathan: what do we want to request?
  • Charles: we are already requesting coffman.
  • Helen: I think busses, too. (coach bus and john with the teens)
  • Nathan: promotional items? probably not
  • Helen: we for sure cannot request shirts. maybe the lanyards and the bags.
  • Helen: I also think that we should ask for qdoba money, that is one of our largest expenses.
• Charles: LAN Party
  • Charles: UMN eSports say they want to do Overwatch again and they think CS:GO is a good idea as well
  • Charles: They'll work out whether 4v4 or 2v2 is better
  • Helen: Make sure you invite them to our LAN Party discord also
  • Hemant: I can go to IEEE's meeting next week
  • Charles: I also intend to go if I'm free
  • Helen: Tell them we're working on the poster already
  • Hemant: I just talked to IEEE, they said their meeting are weds at 6 and they already talked about LAN party
  • Hemant: They said they would email us
  • Helen: Okay, please still go to the meeting because we want to make sure things happen.
  • Helen: I will email the chairs and tables guy about chairs and tables, we have the atrium reserved, and we have money for pizza.
• Hemant: SESB
  • Hemant: nothing relevant to our group operations happened in either meeting
  • Hemant: the most recent one was the deans doing a Q&A, but we were the ones answering the questions
  • Hemant: both meetings have just been free market research and a tirade about how CSE is so unique
• Charles: Donuts
  • Charles: We should make a list like we have for Donuts for talking to professors
  • Charles: We should also ask professors to announce it to their classes if they're coming

TODOs

Newsletter

• Events
• MinneHack (with link)

Today

• Charles:
  • LAN Party emails (in progress) (invite people to discord)
  • Make spreadsheet of profs to talk to for donuts
• Helen:
  • Email ben koch
  • Talk to CSE IT, department about labs for unix classes
  • Talk to chairs and tables guy
  • Talk to darielle about site visit next semester
  • Get ownership of LAN Party discord
• Everyone:
  • Put officer numbers in phone

One Week

• Charles:
  • Newsletters on site
• Charlie:
  • Talk to all sponsors on list
• Helen:
  • Complete PCard training
  • Delete PayPal (with charles)
  • Talk to sponsors
• Hemant:
  • Go to IEEE meeting (LAN Party)
• Louis:
  • Write problems for CTF
  • Talk to members about writing problems (Cole, Nathan, ʰemant)
  • Talk to profs about CTF problems
• Nathan:
  • Complete PCard training
  • Do SSF application stuff (by Oct 27) (in progress)
  • Ask department about Beat Saber in the budget

Four Weeks

• Mike:
  • Migrate all ACM files to the team drive (in progress)
• Louis:
  • Finish CTF write ups
  • Scan the old pictures

Blocked/Long Term

• Louis:
  • Write CTF running guide
  • 10Gb project (pending Irene)
  • Talk to OIT/NTS about MinneHack networking
  • Set up mail on acm domain