Minutes 2019-09-18

2019-09-18

2019-09-18

Start Time: 19:30 End Time: 20:35

Attendance

  • Helen (President)
  • Mike (Vice President)
  • Nathan (Treasurer)
  • Louis (Sys-Admin)
  • Charles (Secretary)
  • Cole, Hemant, Ace (Members)

Last Week's TODOs

Today

  • Helen:
    • Reply to dare
    • Email CSE career center
    • Email Darielle
    • Email travelers
    • Email code42
    • Fix think talk prospectus
    • make officer interest form
    • target interest form
    • talk to isai about alumni networking
  • Louis:
    • CTF Prospectus (now in keybase)

One Week

  • Charles:
    • Put that one newsletter on the site
    • Newsletter (be specifically welcoming to new people, irc, unix classes, icpc (mike), target campus visit, mention job opportunities, help with planning stuff)
    • Post job opportunities in discord
    • Best Buy about MH sponsorship
  • Charlie:
    • Talk to all sponsors on list
  • Helen:
    • Delete PayPal (with charles)
    • Work on MH2020 Registration form
    • Add sponsor deadlines to mh timeline spreadsheet
    • Contact exceed lab manager
    • Talk to MH sponsors listed above (on last minutes)
  • Louis:
    • Follow up with harsh
    • Create MH registration form
    • Change all passwords
    • Talk Ashmita through editing website
    • Talk to Matt about sys things
  • Mike:
    • Contact someone about reserving the Great Hall for MinneHack 2021
  • Nathan
    • Purchase pizza (UNIX) (9/12/2019)
    • Talk to sue about getting more money for fridge potentially
    • UCP letter
    • IRS letter

Four Weeks

  • Charles:
    • Shirt for SDC
    • Migrate all ACM files to the team drive
  • Louis:
    • Organize server closet (Thomas/Helen/Charles will help?)
    • Finish CTF write ups
    • Scan the old pictures
  • Nathan:
    • Do SSF application stuff

Blocked/Long Term

  • Louis:
    • Write CTF running guide
    • 10Gb project (pending Irene)
    • Talk to OIT/NTS about MinneHack networking
    • Set up mail on acm domain

Suggestions

  • There are no suggestions.

Topics for Discussion

  • Helen: latex resume event
  • nathan: hardware lab cleanup
  • helen: cse small grant
  • helen: unix classes in lab next sem
  • helen: membership officer position
  • helen: cse career center collaboration
  • helen: online payment system
  • louis: i filed door update
  • helen: sleep number thing
  • helen: bridge laser cutting
  • helen: bridge panel design
  • helen: website stuff
  • mike: keys
  • mike: cull paid-member role
  • charles: MLH documents
  • helen: SDC status, NO PROMPT DISCUSSION!

Minutes

  • Todos Review:
    • Re: Mike's TODO: we were supposed to fill out a google form that we didn't get until last week; if we haven't heard back in another week i will email someone
    • Nathan can buy pizza for tomorrow's unix class.
  • CHarles: ReUse couch
    • Helen: i'm pretty sure we can just take the couch tomorrow.
    • Mike: It has to be done between 8am and 3pm.
    • Ace: I will be around 11-ish
    • Charles: I'm not sure how things will work out.
  • Helen: latex resume event
    • Helen: I thought it might be cool to show how to make a resume in LaTeX. If we do a sponsored resume thing with Target, we can do this as a separate event.
    • Nathan: so like a latex class?
    • Helen: going over overleaf, basics of latex, and then demonstrate basics with resume.
    • Nathan: so "improve your resume with LaTeX"
    • Helen: yeah.
    • Helen: we will discuss this more when we apply for ssf
  • nathan: hardware lab cleanup
    • Helen: that should happen.
    • Nathan: its frickin awful.
    • Helen: is this something we can work on this weekend. I liked having focused cleaning things.
    • Louis: Lets do weekend after next.
  • helen: cse small grant
    • Helen: we got an email about the CSE small grant that we can apply for.
    • Ace: its a grant that we can apply for a project.
    • Helen: the thing is, if we apply we must regularly go to sesb.
    • Mike: what are we missing by not going.
    • Ace: college wide things that are talked about better during the meetings than emails.
    • Helen: do we want to start going to sesb meetings and or apply for the small grant.
    • Ace: yes no in that order.
    • Louis: some group i saw has a comm ambasador and a corporate ambasador.
    • Helen: we could change comm ambas to corp ambas, and membership could be changed to comm ambas.
    • Mike: there is a problem that we don't have a membership officer.
    • Louis: I think we punt on the small grant until we get another officer.
  • helen: unix classes in lab next sem
    • Helen: people were suprised that we didnt have them in labs. IDK if as a student group we are allowed to use them? if we asked the department, they would probably let us.
    • Nathan: we would have to work around office hours for classes.
    • Ace: its also possible that we could use the windows lab that switches to linux every friday for a few hours.
    • Helen: the only problem is that fridays arent a good time
    • Ace: thats why we talk to CSE IT
    • Louis: there is also the lind lab
    • Helen: It is used by classes, so many classes.
    • Nathan: I also know that thursdays are very booked.
    • Helen: we can discuss later. I will email
  • helen: membership officer position
    • Helen: I feel that Cassie has resigned. She seems to agree. But we need to vote.
    • VOTE: All present vote to accept Cassie's resignation.
      • Officers: Louis, Nathan, Mike, Charles, Helen
      • Members: Ace, Cole, Hemant
    • Helen: I am going to email the person who responded to the form.
    • Louis: Unless someone fills out the form && expresses interest, it's going to be Hemant [vote next week]
  • mike: keys
    • Mike: we need cassie's key back
    • Mike: in the current key spreadsheet, it says isai has key 5. Charlie sayd he doesn't have a key, which leads me to believe that isai still has a key.
    • everyone present checks their keys to make sure they have the correct one
    • Helen: Isai says he gave the key to me.
    • Helen: I am 100% sure that I gave one to Charlie.
    • Helen: we will follow up on this and if it is lost we talk to Shana
  • helen: cse career center collaboration
    • Helen: the event that we did this semester, is something we could theoretically do with the career center, but could not be the week before the career fair. They gave me a list of events that can happen, such as "make your summer meaningful" at the end of the year. We can follow up late.
  • helen: online payment system
    • Helen: I feel like we should talk to the department and have it be that when someone fills out the form that we get emailed.
    • Louis: we should email and say that this sucks and we should find a better wya to do it.
    • Helen: and it asks for a weird ammount of information.
    • Mike: yes.
    • Ace: the reason that is happens this way is that there is no good buy thing from the university system except the one where you buy classes and stuff.
    • Louis : we should write a thing on the website saying that you can leave optional things blank.
    • Louis: Nathan, you should ask if there is a real reason that we should take cash. "do we do this for compliance?"
    • Ace: We can be dispanded for having a cash fund.
    • Helen: I do think that you should ask for it, its not something we are doing.
    • Nathan: It's flawed, it can be better, but it works.
    • Louis: having to pay online is demonstrably decreasing membership.
  • louis: i filed door update
    • Louis: I filed door update. I will do so again probably next week.
    • Helen: I think we should update the door every 2 weeks.
  • helen: sleep number thing
    • Helen: we have an event with sleep number that has a time, but the time is the same as the welcome to the major event. should we move the time or push it back a week.
    • Louis: we should push it back a week since still nobody would go to it.
  • helen: bridge laser cutting
    • Charlie: thats a thing im doing.
    • Helen: we have a design for MH, we don;t have a design for ACM.
    • Louis: we might think a networking theme.
    • Ace: computers with the letters
    • Helen: I don't really like that
    • louis draws diagram on board
    • helen draws logo, info, network diagram around stuff. [packet tracer]
    • Helen: we do need to buy better brushes.
    • ACM logo as part of the network.
  • helen: website stuff
    • Helen: I put that there so that if there is anything that needs updating we should let Ashmita know.
  • mike: cull paid-member role
    • Mike: I was checkcing the role, we have ~52 roles and ~30 members. THis needs fixing. We need to ping the paid member role to say that role will be removed.
    • Helen: sends message
  • charles: MLH documents
    • Documents needed: proof of registration (should be in the google group archive)
    • Itemized event budget: Helen and Nathan will discuss budget at meeting
    • Sponsorship Packet/prospectus
    • Website link
    • Potential Sponsor List:
  • louis/ace: GitHub audit
    • Louis: I just purged all non-officers from the officer role of github
    • Louis: the only current officers are me, helen, mike, and ace
    • Louis: I also removed everyone else from the systems role and the only two owners are me and helen
  • helen: SDC status, NO PROMPT DISCUSSION!
    • Helen: louis, can you take a look at judging criteria for SDC, since you have experience with programming competitions.
    • Helen: judging criteria is a document that only some of us can see, Mike wrote up detaileld judging criteria. I think all the design rubric is good.

TODOs

Newsletter

  • officer opening with form
  • events

Today

  • Charles:
    • add officer interest form to minutes.
    • great hall investigation
  • Helen:
    • Paid member role culling inform

One Week

  • Charles:
    • Put that one newsletter on the site
    • Post job opportunities in discord
    • documents to mlh
    • other email options
  • Charlie:
    • Talk to all sponsors on list
  • Helen:
    • Isai Key
    • Delete PayPal (with charles)
    • talk to CSE IT, department about labs for unix classes
    • find CLPs that do payment different
    • Talk to sponsors
    • help charles with MLH stuff
  • Louis:
    • Change all passwords
    • Talk to Matt about sys things
    • door update (1.5 weeks)
    • look at judging criteria for SDC
  • Mike:
    • Contact someone about reserving the Great Hall for MinneHack 2021(?)
    • Update GopherLink Pictures
  • Nathan
    • Purchase pizza (UNIX) (9/18/2019)
    • Talk to sue about getting more money for fridge potentially
    • UCP letter
    • IRS letter
    • email about membership purchasing method to department

Four Weeks

  • Charles:
    • Migrate all ACM files to the team drive
  • Louis:
    • Organize server closet (Thomas/Helen/Charles will help?)
    • Finish CTF write ups
    • Scan the old pictures
  • Nathan:
    • Do SSF application stuff

Blocked/Long Term

  • Louis:
    • Write CTF running guide
    • 10Gb project (pending Irene)
    • Talk to OIT/NTS about MinneHack networking
    • Set up mail on acm domain