Minutes 2019-09-11

2019-09-11

2019-09-11

Start Time: 19:30 End Time: 21:05

Attendance

  • Helen (President)
  • Mike (Vice President)
  • Nathan (Treasurer)
  • Louis (Sys Admin)
  • Charlie V (Community Ambassador)
  • Ashmita (Webmaster)
  • Charles (Secretary)

Last Week's TODOs

Today

  • Charles:
    • Apply for MLH accrediations
    • Contact Matt
  • Helen:
    • Budget for MH
    • Look over MinneHack website
    • Make sponsor deadline document
    • Ask Cassie about what happened with ExploreU email
    • Contact Charlie
    • Send Louis what info needs to be collected on MH registration form
    • Confirm Target and (other company) at resume prep, let them know what they should be doing
  • Louis:
    • Get back to Harsh
  • Nathan:
    • Email Kirsten about sponsorship meeting
    • Email Profs and grad TA's about donuts [in-progress]

One Week

  • Charles:
    • Put that one newsletter on the site
    • Unix class poster
    • Donuts poster
    • Resume event poster
  • Charlie:
    • Put all events in GopherLink
  • Helen:
    • Delete PayPal (with charles)
    • Work on MH2020 Registration form
    • Add sponsor deadlines to mh timeline spreadsheet
    • Register student group
  • Louis:
    • Contact reuse about fridge
    • Adapt ecolab stuff to exist as documentation for other ctf sponsors
    • Email Mathnasium and tell them to talk to the math club (and to stop emailing)
    • Create MH registration info
  • Mike:
    • Look into getting rid of old couch (reuse drop off?)
    • Add Google Voice number to all of our accounts
    • Contact someone about reserving the Great Hall for MinneHack 2021
  • Nathan
    • Learn SSF process
    • Purchase donuts (Donuts w/ the dept)
    • Purchase pizza (UNIX)

Four Weeks

  • Charles:
    • Shirt for SDC
    • Migrate all ACM files to the team drive
  • Louis:
    • Organize server closet (Thomas/Helen/Charles will help?)
    • Finish CTF write ups
    • Scan the old pictures
    • Change all passwords
  • Nathan:
    • Get info about SSF application stuff

Blocked/Long Term

  • Louis:
    • Write CTF running guide
    • 10Gb project (pending Irene)
    • Talk to OIT/NTS about MinneHack networking

Suggestions

None

Topics for Discussion

  • Louis: Prune membership
  • Helen: Local hack day
  • Louis: Add ircs://acm.umn.edu:6669 to email template
  • Helen: UCP letter
  • Helen: Bill from the regents office
  • Helen: IRS letter
  • Helen: Target campus visit
  • Helen: Ecolab
  • Louis: Fall Activities Fair
    • Need to be there AT 11 to get a table
    • Need to pay (EFS string form)
  • Helen: Dare mighty things conference
  • Helen: CSE Career Center collaboration
  • Charlie: Events on the website
  • Charles: Class visits
  • Mike: October Student Org Fair
  • Mike: CSE Student Group Calendar
  • Charles: Paper-pals/meeting reschedule
  • Isai: Alumni Networking Group
  • Mike: ICPC
  • Helen: resume event retro (brief)

Minutes

  • We did not get SSF funding for this semester because of lapse during spring last year.

  • Louis: Prune membership

    • Helen: making sure that everyone that has door access and discord role and gopherlink are all proper.

  • Helen: Local hack day

    • Helen: we got an email from mlh, its a thing that happens in october. It sounds like SDC.
    • Louis: are they asking us to run this? If so I don't think so.
    • Mike: Definitely not.

  • Louis: Add ircs://acm.umn.edu:6669 to email template

    • Louis: we should just put that link in the email template. It makes us seem cool.
    • Helen: That's fine.
    • Helen: Nobody can pay cash; [member] needs to get refunded and pay online.

  • Helen: UCP letter

    • Helen: "Unclaimed Property" Last year, the u sent a check to my house last year for UNIX classes.
    • Louis: we should just contact them and still try to get these funds.
    • Helen: I can talk to shana about this.

  • Helen: Bill from the regents office

    • Helen: we got a bill for $337.50 on feb 8, does not say what it's for.
    • Louis: I would send them a passive aggressive note wondering why we have this.
    • Nathan: I will check our records to see if we paid.
    • Mike: this is actually two separate bills for $225.00 and $112.50 on nov 5 and dec 14 respectively.
    • nathan: I see a payment in this ammount to SUA and Facilities.
    • General concensus of paid energy

  • Helen: IRS letter

    • Helen: we got a letter from IRS saying we did not pay a tax return, which is fine because we are under the u now, but I don't know if we need to tell them that.
    • Louis: we should send emails to people to cover our butts.
    • Nathan: will do.

  • Helen: Target campus visit

    • Helen: We need to make a form to determine how many people are coming. The date is already determined.
    • Helen: we have 3 different dates, oct 9,10,11 from 1-3pm

  • Helen: Ecolab

    • Charlie: you are supposed to talk to them.
    • Helen: I need to send emails to many people.

  • Louis: Fall Activities Fair

    • Need to be there AT 11 to get a table
    • Need to pay (EFS string form)
    • Mike: we got 31-34 names.
    • Mike: also, they are going to charge us $15 for that.
    • Louis: the main thing we learned is that we need someone more on top of sighing up for these events, and having interesting things on the table gets more attention.

  • Helen: Dare mighty things conference

    • Helen: we got an email. this is a hackathon in chigago. they want us to advertise.
    • Louis: we should advertise things as long as they are not shady.

  • Helen: CSE Career Center collaboration

    • Helen: we keep getting emails about something similar to resume/interview prep. Ids this something we want to do?
    • Nathan: I don't think we want to go out of our way to host another event.

  • Charlie: Events on the website

    • Mike: we took care of that one.
    • Louis: I just made it so that event dates and times show up on their expanded pages.

  • Charles: Class visits

    • Charles: Nobody signed up or did anything and we should do class visits.

  • Mike: October Student Org Fair

    • Mike: reads email.
    • Louis: we should go to it.
    • Helen: I can be there between 10 and 1

  • Mike: CSE Student Group Calendar

    • Mike: in the same email, "please enter your events, it helps the college promote your events"
    • Helen: Charlie, is that something you can do?
    • Charlie is doing the calendar

  • Charles: Paper-pals/meeting reschedule

    • Charles: since the meeting time changed, paper pals now overlaps with the ACM meeting. Do we want to reschedule either of these?
    • Helen: Sep 30 at 7, nov 11 at 7.

  • Isai: Alumni Networking Group

    • louis: yes, good.
    • Helen: I can ask him more specifically.
    • Helen: we cant get funding, but we can just have meetups.

  • Mike: ICPC

    • Mike: when I was returning p card, shana said that she wants us to advertise for ICPC, so I told her we would hang up a flier and put it in the newsletter
    • Helen: We can also put it in the discord and write it on the whiteboard

  • Helen: resume event retro (brief)

    • Helen: yesterday we did the event, and it went really well. It ended up being 20 ish people. if we do a similar event, we will order less pizza and make it a smaller event.
    • Mike: I am opposed to that idea. I think we should do more (smaller) events rather than just capping attendance.
    • Nathan: I think we should talk to target and see what they think about it.

  • Charles: CodeDay

    • doesn't really matter

  • Louis: Barb's Email

    • Louis: she wants a C++ tutor
    • Helen: newsletter, and discord
    • Mike: no job in email?
    • No job in email

  • Louis: More open houses

    • Yeah
    • Helen: I think one a month is good.
    • Louis: I think we should have an open house every week
    • Helen: I don't like this because it is a lot.
    • Louis: ok, but we should have them regularly.
    • Helen: I think doing one per month.
    • Helen: we could do one on the 26th.
    • Thu Sep 26 1-3pm

  • Louis: Officer Recruiting

    • Louis: we should do this.

  • Charles: take down posters

    • resume/interview posters need to come down since event is over, everyone should take them down when they see them.

  • Charles will talk to Best buy, Helen will talk to target optum code42 and travelers.

TODOs

Today

  • Helen:
    • Reply to dare
    • Email CSE career center
    • Email Darielle
    • Email travelers
    • Email code42
    • Fix think talk prospectus
    • make officer interest form
    • target interest form
    • talk to isai about alumni networking
  • Louis:
    • CTF Prospectus (now in keybase)

One Week

  • Charles:
    • Put that one newsletter on the site
    • Newsletter (be specifically welcoming to new people, irc, unix classes, icpc (mike), target campus visit, mention job opportunities, help with planning stuff)
    • Post job opportunities in discord
    • Best Buy about MH sponsorship
  • Charlie:
    • Talk to all sponsors on list
  • Helen:
    • Delete PayPal (with charles)
    • Work on MH2020 Registration form
    • Add sponsor deadlines to mh timeline spreadsheet
    • Contact exceed lab manager
    • Talk to MH sponsors listed above
  • Louis:
    • Follow up with harsh
    • Create MH registration form
    • Change all passwords
    • Talk Ashmita through editing website
    • Talk to Matt about sys things
  • Mike:
    • Contact someone about reserving the Great Hall for MinneHack 2021
  • Nathan
    • Purchase pizza (UNIX) (9/12/2019)
    • Talk to sue about getting more money for fridge potentially
    • UCP letter
    • IRS letter

Four Weeks

  • Charles:
    • Shirt for SDC
    • Migrate all ACM files to the team drive
  • Louis:
    • Organize server closet (Thomas/Helen/Charles will help?)
    • Finish CTF write ups
    • Scan the old pictures
  • Nathan:
    • Do SSF application stuff

Blocked/Long Term

  • Louis:
    • Write CTF running guide
    • 10Gb project (pending Irene)
    • Talk to OIT/NTS about MinneHack networking
    • Set up mail on acm domain