2019-09-02 Officer Meeting

September 2, 2019

2019-09-02

Start Time: 18:33
End Time: 19:42

Attendance

• Helen (President)
• Mike (Vice President)
• Nathan (Treasurer)
• Louis (Sys-Admin)
• Ashmita (Webmaster)
• Charles (Secretary)

Last Week's TODOs

Short Term

• Charles:
  • Design flyers for Welcome Week
  • Migrate all ACM files to the team drive
  • Apply for MLH accrediations
  • Put that one newsletter on the site
• Charlie:
  • Think Talks
  • Find MinneHack sponsors
  • Put all events in GopherLink
• Helen:
  • Delete PayPal (with charles)
  • Work on MH2020 Registration form
  • Give Christian the information for the event posters
  • Post about welcome week volunteers in discord
  • Look over MinneHack website
  • Add sponsor deadlines to mh timeline spreadsheet
  • Make sponsor deadline document
  • Ask Shana about purchase requesting process
  • Register student group
  • Email Kirsten about sponsorship meeting
• Louis:
  • Organize server closet (Thomas and Helen will help?)
  • Scan the old pictures
  • Finish CTF write ups
  • Change all passwords
  • Find bins for organization for HW lab (<= $100)
  • Contact reuse about fridge
  • Contact department about unix classes
  • Adapt ecolab stuff to exist as documentation for other ctf sponsors
  • Email Postman (and tell them to stop)
  • Email Mathnasium and tell them to talk to the math club (and to stop emailing)
• Mike:
  • Get rid of old couch (reuse or dumpster)
  • Add Google Voice number to all of our accounts
  • Contact someone about reserving the Great Hall for MinneHack 2021
• Nathan
  • Learn SSF process
• Helen and Nathan:
  • Finish ACM National report

Medium Term

• Charles:
  • Shirt for SDC
• Louis:
  • Talk to OIT/NTS about MinneHack networking
• Nathan:
  • Get info about SSF application stuff

Long Term

• Louis:
  • Write CTF running guide
  • 10Gb project (pending Irene)

Suggestions

None

Topics for Discussion

Last Week Topics (postponed):

• Nathan: Meeting with Kristen
• Nathan: Meeting with Sue, Notes

This Week:

• Charles: Welcome to the Major Event
• Charles: MinneHack Application
• Charles: ACM Meeting time
• Charles: MinneHack Meeting Time
• Louis: Harsh
• Louis: Fridge pickup time & group
• Louis: Donuts with profs
• louis: New Member open house
• louis: WTTM sign-up form
• Charles: paypal

Minutes

Last Week Topics (postponed):

• Nathan: Meeting with Kirsten
  • Nathan: Must plan this meeting.
  • Helen and Nathan discuss scheduling
• Nathan: Meeting with Sue, Notes
  • Nathan: Review of last years finances. We will be able to run our own reports this year (instead of through sue). Sue will train me in on stuff. Shana will have a p card to sign out. If stuff is not budgeted, will need more effort, but still through Shana.
  • Nathan: Department is curious about MinneHack budget.
  • Nathan: There is a room in sheapard we can use to store swag for MH. (Would have to be let in each time?)
  • Nathan: THey want us to start with the bus planning now, "due" Nov 1.
  • Louis: did we reach a conclusion on weather the bus is worth it?
  • Helen and Mike: We should keep doing it anyway.
  • Helen: If we do it, we should do it sooner to be cheaper.
  • Louis: I don't think thats worth it if it costs $3,000.
  • Helen: it holds like 45 people.
  • Nathan: National report is done.
  • Nathan: The department wants a google calendar with our events.

This Week:

• Charles: Welcome to the Major Event (email)
  • Charle: there was an email.
  • Helen: I am filling out the form right now
• Charles: MinneHack Application
  • See spreadsheet
• Charles: ACM Meeting time
  • New Meeting time is Wed 19:30 (skipping sep 4)
• Charles: MinneHack Meeting Time
  • General lean toward weekend
  • Nathan: I wont always be able to come on weekends
  • General Lean toward Sunday
  • Louis: 2pm?
  • helen: I like 2pm
  • MH Meeting 14:30 Sunday
  • Louis: Charlie needs to come to them or not be HM staff.
• Louis: Harsh
  • Louis: Some guy emailed us wanting to help with MH. We will tell him to come to MH Mettings. I can reply.
  • Helen: that would be sweet.
• Louis: Fridge pickup time & group
  • Louis: we should just decide and pick up a fridge on same day when we have a car to move it.
• Louis: Donuts with profs (getting people to come to donuts)
  • Nathan: I need to send emails about this.
• Louis: New Member open house
  • 13-16 on Thu Sep 5
• Charles: paypal
  • Charles: it just needs to get done still, contact renfrew
• Nathan: Advertising ACM during classes
  • Helen: we need a list, it will go on the wall.

TODOs

Today

• Charles:
  • Apply for MLH accrediations
  • Contact Matt
• Helen:
  • Budget for MH
  • Look over MinneHack website
  • Make sponsor deadline document
  • Ask Cassie about what happened with ExploreU email
  • Contact Charlie
• Louis:
  • Get back to Harsh
• Nathan:
  • Email Kirsten about sponsorship meeting
  • Email Profs and grad TA's about donuts

One Week

• Charles:
  • Put that one newsletter on the site
  • Unix class poster
  • Donuts poster
  • Resume event poster
• Charlie:
  • Put all events in GopherLink
• Helen:
  • Delete PayPal (with charles)
  • Work on MH2020 Registration form
  • Add sponsor deadlines to mh timeline spreadsheet
  • Register student group
• Louis:
  • Contact reuse about fridge
  • Adapt ecolab stuff to exist as documentation for other ctf sponsors
  • Email Mathnasium and tell them to talk to the math club (and to stop emailing)
• Mike:
  • Look into getting rid of old couch (reuse drop off?)
  • Add Google Voice number to all of our accounts
  • Contact someone about reserving the Great Hall for MinneHack 2021
• Nathan
  • Learn SSF process

Four Weeks

• Charles:
  • Shirt for SDC
  • Migrate all ACM files to the team drive
• Louis:
  • Organize server closet (Thomas/Helen/Charles will help?)
  • Finish CTF write ups
  • Scan the old pictures
  • Change all passwords
• Nathan:
  • Get info about SSF application stuff

Blocked/Long Term

• Louis:
  • Write CTF running guide
  • 10Gb project (pending Irene)
  • Talk to OIT/NTS about MinneHack networking