2019-09-02 Officer Meeting

(Posted on 2019-09-02)

2019-09-02

Start Time: 18:33
End Time: 19:42

Charles:
- Design flyers for Welcome Week
- Migrate all ACM files to the team drive
- Apply for MLH accrediations
- Put that one newsletter on the site
Charlie:
- Think Talks
- Find MinneHack sponsors
- Put all events in GopherLink
Helen:
- Delete PayPal (with charles)
- Work on MH2020 Registration form
- Give Christian the information for the event posters
- Post about welcome week volunteers in discord
- Look over MinneHack website
- Add sponsor deadlines to mh timeline spreadsheet
- Make sponsor deadline document
- Ask Shana about purchase requesting process
- Register student group
- Email Kirsten about sponsorship meeting
Louis:
- Organize server closet (Thomas and Helen will help?)
- Scan the old pictures
- Finish CTF write ups
- Change all passwords
- Find bins for organization for HW lab (<= $100)
- Contact reuse about fridge
- Contact department about unix classes
- Adapt ecolab stuff to exist as documentation for other ctf sponsors
- Email Postman (and tell them to stop)
- Email Mathnasium and tell them to talk to the math club (and to stop emailing)
Mike:
- Get rid of old couch (reuse or dumpster)
- Add Google Voice number to all of our accounts
- Contact someone about reserving the Great Hall for MinneHack 2021
Nathan
- Learn SSF process
Helen and Nathan:
- Finish ACM National report

None

Nathan: Meeting with Kirsten
- Nathan: Must plan this meeting.
- Helen and Nathan discuss scheduling
Nathan: Meeting with Sue, Notes
- Nathan: Review of last years finances. We will be able to run our own reports this year (instead of through sue). Sue will train me in on stuff. Shana will have a p card to sign out. If stuff is not budgeted, will need more effort, but still through Shana.
- Nathan: Department is curious about MinneHack budget.
- Nathan: There is a room in sheapard we can use to store swag for MH. (Would have to be let in each time?)
- Nathan: THey want us to start with the bus planning now, "due" Nov 1.
- Louis: did we reach a conclusion on weather the bus is worth it?
- Helen and Mike: We should keep doing it anyway.
- Helen: If we do it, we should do it sooner to be cheaper.
- Louis: I don't think thats worth it if it costs $3,000.
- Helen: it holds like 45 people.
- Nathan: National report is done.
- Nathan: The department wants a google calendar with our events.

Charles: Welcome to the Major Event (email)
- Charle: there was an email.
- Helen: I am filling out the form right now
Charles: MinneHack Application
- See spreadsheet
Charles: ACM Meeting time
- New Meeting time is Wed 19:30 (skipping sep 4)
Charles: MinneHack Meeting Time
- General lean toward weekend
- Nathan: I wont always be able to come on weekends
- General Lean toward Sunday
- Louis: 2pm?
- helen: I like 2pm
- MH Meeting 14:30 Sunday
- Louis: Charlie needs to come to them or not be HM staff.
Louis: Harsh
- Louis: Some guy emailed us wanting to help with MH. We will tell him to come to MH Mettings. I can reply.
- Helen: that would be sweet.
Louis: Fridge pickup time & group
- Louis: we should just decide and pick up a fridge on same day when we have a car to move it.
Louis: Donuts with profs (getting people to come to donuts)
- Nathan: I need to send emails about this.
Louis: New Member open house
- 13-16 on Thu Sep 5
Charles: paypal
- Charles: it just needs to get done still, contact renfrew
Nathan: Advertising ACM during classes
- Helen: we need a list, it will go on the wall.

Charles:
- Apply for MLH accrediations
- Contact Matt
Helen:
- Budget for MH
- Look over MinneHack website
- Make sponsor deadline document
- Ask Cassie about what happened with ExploreU email
- Contact Charlie
Louis:
- Get back to Harsh
Nathan:
- Email Kirsten about sponsorship meeting
- Email Profs and grad TA's about donuts

Charles:
- Put that one newsletter on the site
- Unix class poster
- Donuts poster
- Resume event poster
Charlie:
- Put all events in GopherLink
Helen:
- Delete PayPal (with charles)
- Work on MH2020 Registration form
- Add sponsor deadlines to mh timeline spreadsheet
- Register student group
Louis:
- Contact reuse about fridge
- Adapt ecolab stuff to exist as documentation for other ctf sponsors
- Email Mathnasium and tell them to talk to the math club (and to stop emailing)
Mike:
- Look into getting rid of old couch (reuse drop off?)
- Add Google Voice number to all of our accounts
- Contact someone about reserving the Great Hall for MinneHack 2021
Nathan
- Learn SSF process

Charles:
- Shirt for SDC
- Migrate all ACM files to the team drive
Louis:
- Organize server closet (Thomas/Helen/Charles will help?)
- Finish CTF write ups
- Scan the old pictures
- Change all passwords
Nathan:
- Get info about SSF application stuff

Louis:
- Write CTF running guide
- 10Gb project (pending Irene)
- Talk to OIT/NTS about MinneHack networking