2019-08-26 Officer Meeting

August 26, 2019

(Posted on 2019-08-26)

2019-08-26

Start Time: 18:30
End Time: 18:54

Attendance

• Mike (Vice President)
• Nathan (Treasurer)
• Charles (Secretary)

Last Week's TODOs

Short Term

• Charles:
  • Delete PayPal
  • Design flyers for Welcome Week
  • Migrate all ACM files to the team drive
  • Apply for MLH accrediations
• Charlie:
  • Think Talks
  • Find MinneHack sponsors
  • Put all events in GopherLink
• Helen:
  • Work on MH2020 Registration form
  • Give Christian the information for the event posters
  • Post about welcome week volunteers in discord
  • Look over MinneHack website
  • Add sponsor deadlines to mh timeline spreadsheet
  • Make sponsor deadline document
  • Ask Shana about purchase requesting process
  • Register student group
  • Email Kirsten about sponsorship meeting
• Louis:
  • Organize server closet (Thomas and Helen will help?)
  • Scan the old pictures
  • Finish CTF write ups
  • Change all passwords
  • Find bins for organization for HW lab (<= $100)
  • Contact reuse about fridge
  • Contact department about unix classes
  • Talk to OIT/NTS about MinneHack networking
  • Adapt ecolab stuff to exist as documentation for other ctf sponsors
  • Email Postman and tell them to fuck off
  • Email Mathnasium and tell them to talk to the math club (and to fuck off)
  • Bleach small fridge
• Mike:
  • Add Google Voice number to all of our accounts
  • Read over Think Talk prospectus and give feedback on it
  • Contact someone about reserving the Great Hall for MinneHack 2021
  • Post Mathnasium job posting in the Discord
• Nathan
  • Meet with Sue
  • Look at Think Talk prospectus
  • Learn SSF process
• Helen and Nathan:
  • Finish ACM National report

Medium Term

• Charles:
  • Shirt for SDC
• Nathan:
  • Get info about SSF application stuff

Long Term

• Louis:
  • Write CTF running guide
  • 10Gb project (pending Irene)

Suggestions

None

Topics for Discussion

• Charles: Newsletters
• Nathan: Paint the bridge signup
• Nathan: Meeting with Kristen
• Charles: CSCI Track event suggestion
• Charles: MinneHack Details
  • Predicted number of attendees (previous numbers and max)
    • Who can come?
    • number and list of MinneHack officers/organizers
  • MinneHack Budget
    • estimated cost
    • esimated number of sponsors contacted
    • MinneHack backup money (how much money do we have in the account?)
  • What goals do you want to accomplish for MinneHack and what makes it unique? * In 200 words or less, please describe what inspired you to organize this event and why you want to bring a hackathon to your community.
  • Why do you want MinneHack to be an MLH Member Event hackathon? * In 200 words or less, tell us why you want to be an MLH Member Event. We receive applicants from 1000's of organizers all around the world but only have a limited number of slots in our season. Please let us know why MLH's community of hackers would benefit from your event being included in on our official roster.
  • Any major changes in your hackathon?
  • Which of the following hackathon organizing topics would you like MLH’s help with?
  • What questions do you have for MLH?
  • Is there anything else we should know about you or MinneHack?
• Nathan: Old couch
• Nathan: Meeting with Sue, notes
• Nathan: MinneHack bus stuff

Minutes

• Charles: Newsletters
  • Charles: What have they been in the past
  • Mike: Once a week, ask officers what they want in them. Make sure that the upcomming events are in them.
• Nathan: Paint the bridge signup
  • Nathan: We should keep this in mind. On 26th-27. Signup deadline is unknown.
  • Mike: It is important to get people to be there at the beginning to get good pannels.
  • mike: Last year we were going to get panels next to acm-w, we should do this this year.
  • Nathan: You can only sign up for one panel at the start but additional panels may be available after all groups have reserved one.
  • mike: Last year we got one for us, one for MinneHack, one for systems commitee advertising. We probably only need 2 this year, one for us and one for MinneHack.
• Nathan: Meeting with Kristen
  • nathan: Postpone for next week
• Charles: CSCI Track event suggestion
  • charles: Event for CSCI majors choosing an UD track
  • Nathan: We would need someone from the department.
  • Charles: We could get someone from the department to explain for us because we dont know that much.
• Charles: MinneHack Details
  • Predicted number of attendees (previous numbers and max)
    • Who can come?
    • Number and list of MinneHack officers/organizers
  • MinneHack Budget
    • estimated cost
    • esimated number of sponsors contacted
    • MinneHack backup money (how much money do we have in the account?)
  • What goals do you want to accomplish for MinneHack and what makes it unique? * In 200 words or less, please describe what inspired you to organize this event and why you want to bring a hackathon to your community.
  • Why do you want MinneHack to be an MLH Member Event hackathon? * In 200 words or less, tell us why you want to be an MLH Member Event. We receive applicants from 1000's of organizers all around the world but only have a limited number of slots in our season. Please let us know why MLH's community of hackers would benefit from your event being included in on our official roster.
  • Any major changes in your hackathon?
  • Which of the following hackathon organizing topics would you like MLH’s help with?
  • What questions do you have for MLH?
  • Is there anything else we should know about you or MinneHack?
  • Charles: I will put these questions in a spreadsheet (and put it in #brass-class) and people can answer them at will.
• Nathan: Old couch
  • Nathan: We should get rid of it, it is blocking the hallway somewhat.
  • Mike: I can figure that out.
• Nathan: Meeting with Sue, notes
  • POSTPONE
• Nathan: MinneHack bus stuff
  • Nathan: Main con with MinneHack last year was the bus was a mess, it wasnt reserved soon enough (or something).
  • Mike: Company messed up as well.
  • Nathan: there was no hotel or parking for the bus driver overnight.
  • Nathan: last minute issues messed with purchasing.
  • Mike: we may want to switch companies this year given last years experience.

TODOs

Short Term

• Charles:
  • Design flyers for Welcome Week
  • Migrate all ACM files to the team drive
  • Apply for MLH accrediations
  • Put that one newsletter on the site
• Charlie:
  • Think Talks
  • Find MinneHack sponsors
  • Put all events in GopherLink
• Helen:
  • Delete PayPal (with charles)
  • Work on MH2020 Registration form
  • Give Christian the information for the event posters
  • Post about welcome week volunteers in discord
  • Look over MinneHack website
  • Add sponsor deadlines to mh timeline spreadsheet
  • Make sponsor deadline document
  • Ask Shana about purchase requesting process
  • Register student group
  • Email Kirsten about sponsorship meeting
• Louis:
  • Organize server closet (Thomas and Helen will help?)
  • Scan the old pictures
  • Finish CTF write ups
  • Change all passwords
  • Find bins for organization for HW lab (<= $100)
  • Contact reuse about fridge
  • Contact department about unix classes
  • Talk to OIT/NTS about MinneHack networking
  • Adapt ecolab stuff to exist as documentation for other ctf sponsors
  • Email Postman (and tell them to stop)
  • Email Mathnasium and tell them to talk to the math club (and to stop emailing)
• Mike:
  • Get rid of old couch (reuse or dumpster)
  • Add Google Voice number to all of our accounts
  • Contact someone about reserving the Great Hall for MinneHack 2021
• Nathan
  • Learn SSF process
• Helen and Nathan:
  • Finish ACM National report

Medium Term

• Charles:
  • Shirt for SDC
• Nathan:
  • Get info about SSF application stuff

Long Term

• Louis:
  • Write CTF running guide
  • 10Gb project (pending Irene)