Minutes 2019-08-12

2019-08-12

2019-08-12

Start Time: 18:42 End Time: 20:12

Attendance

  • Helen (President)
  • Mike (Vice President)
  • Nathan (Treasurer)
  • Louis (Systems Admin)
  • Charles (Secretary)

Last Week's TODOs

Short Term

  • Charles:
    • Delete PayPal
    • Look for MLH accredditation requirements
    • Design flyers for Welcome Week
  • Charlie:
    • Think Talks
    • Find MinneHack sponsors
  • Helen:
    • Work on MH2020 Registration form
    • Send MinneHack prospectus to Ameriprise (ASAP)
    • Give Charlie information about Welcome Week flyers
    • Give Christian the information for the event posters
    • Post about welcome week volunteers in discord
    • Figure out issue with MH 2021 Room Registration
  • Louis:
    • Organize server closet (Thomas and Helen will help?)
    • Scan the old pictures
    • Finish CTF write ups
    • Change all passwords (ASAP)
    • Find bins for organization for HW lab (<= $100)
  • Mike:
    • Room registration for MinneHack 2021
    • Look into Google voice (do we have one + can we use it for our accounts)
  • Nathan:
    • Meet with Sue
    • Schedule carpet cleaning (2nd week of August)
  • Helen and Nathan:
    • Finish ACM National report

Medium Term

  • Charles:
    • Shirt for SDC
  • Helen:
    • Look into ACM and MinneHack website accessibility

Long Term

  • Louis:
    • 10Gb project (pending Irene)

Suggestions

  • None

Topics for Discussion

  • Louis: Fridge
  • Helen: Root access to ACM machines
  • Helen: event planning documentation
  • Helen: timeline for postering and advertising events
  • Helen: SDC
  • Helen: delegating events
  • Helen: contact department about unix classes
  • Helen: Gopherlink - whose job is it?
  • Helen: events on gopherlink
  • Helen: Book atrium for lan party
  • Helen: ssf deadlines
  • helen: drive organization
  • Helen: Minnehack sponsorship prospectus
  • Helen: minnehack sponsor deadlines document
  • helen: pre-minnehack schedule
  • helen: minnehack roles
  • helen: think talk prospectus
  • helen: documents for potential ctf sponsors
  • helen: student group registration
  • helen: new p card system
  • helen: clean up fridge
  • helen: who has website edit privileges
  • Charles: mlh accreditation
  • mike: mh 2021

Minutes

  • Louis: Fridge
    • louis: if fridge says "needs cleaning" is it okay
    • helen: if it involves unsafe materials, no
    • louis: any cleaning should be done not in the acm room
    • charles: I can lend a mini van for moving
    • louis: prefer to find truck somewhere
    • helen: how are we getting rid of old fridge
    • ace: contact reuse
    • louis will contact reuse
  • Helen: Root access to ACM machines
    • helen: who has access?
    • louis: it depends on the machine, some subset of {louis, michael, isai, ringo}
    • louis: currently on an as needed basis
    • louis: giving people docker is roughly equivalent to giving root access
    • louis: I can also turn them off via hindbrain (admin controller) whenever I want if something goes wrong.
    • louis: the two major bad things people could be doing are: illicit things from ACM subnet, DOS attacks/content manipulation on ACM services
      • louis: Irene is aware that Bad Things could happen from ACM subnet, on the same page as me that this is a cost of doing buisiness for giving students this type of access. Previous "security" incidents have been well-handled
    • louis: we wont necessarily be notified if the above happens though
    • louis: we might consider moving website to cerberus so that root cant influence acm websites.
    • helen: are all of the people with root members?
    • louis: yes, at least until fall. (does isai get free membership as ex-pres?)
  • Helen: event planning documentation
    • helen: write documents about how to plan events, if you got thrown into an event what would be helpul for you to have? as the driving question.
    • Helen: the solution is to update the wiki and make it known
    • where/how to get food, how to get rooms, how to get help, etc.
    • louis to write guide to running ctf for future louises
  • Helen: timeline for postering and advertising events
    • helen: i wrote a timeline, we should agree on some revision of it
    • see timeline in drive for details
    • make sure that the posters should be designed at least a week in advance of when they are needed
    • we need posters for first few events asap
  • Helen: SDC
    • helen: we need to plan it at some point, we should pick out prompt before school year so that we can start planning other things.
    • louis: if target doesn't want to sponsor, find a person in department to find a research related prompt. (lana, maria, grouplense)
    • helen: charles can print shirts for acm events in the future
    • helen: we should set up SDC event meetings once relevant people are back in town.
  • Helen: delegating events
    • helen: everyone should be in charge of some event
    • louis will be in charge of lan party, ctf (atrium still needs to be reserved), unix classes (with nathan)
    • mike :) in charge of SDC
    • helen in charge of paper pals, resume event
    • charles in charge of study for finals
  • Helen: contact department about unix classes
    • helen: who do we contact
    • louis will do
  • Helen: Gopherlink - whose job is it?
    • charlie to put events in gopherlink
  • Helen: Book atrium for lan party
    • Louis will do
  • Helen: ssf deadlines
    • helen: when are they, what to apply for
    • treasurer thing for Nathan
    • nathan: we have a folder with information
  • helen: drive organization
    • helen: bad organization
    • charles: organize by year
    • helen: who should be owner?
    • ace: members have equal access to team drive
    • ace: already set one up a while ago that we dont use yet
    • ace will set that up
  • Helen: Minnehack sponsorship prospectus
    • Helen: I want other people to look it over
  • Helen: minnehack sponsor deadlines document
    • helen: we should make a document with all the deadlines for minehack sponsors (I can do that)
  • helen: pre-minnehack schedule
    • helen: I have a spreadsheet (in drive)
    • helen: I will put in sponsor deadlines here too
  • helen: minnehack roles
    • helen: specific roles for each person
    • helen: everyone planning minnehack should read the minnehak manual (in the Gdrive)
    • Helen: I think I should be head of logistics
    • Mike in charge of volunteers
    • Charles in charge of marketing
    • Louis in charge of networking
    • Nathan may be able to be in charge of finance
    • Still need head of participation/wrangler
  • helen: think talk prospectus
    • helen: we should have one, I wrote a draft. Nathan and Mike can you review?
  • helen: documents for potential ctf sponsors
    • helen: we need documents for what is involved in a sponsorship
    • louis: I can do that
  • helen: student group registration
    • helen: we need to be registered as a student group.
    • mike: how do we check?
    • ace: contact SUA
    • helen: I will be registering us
  • helen: new p card system
    • helen: there is one
    • helen: email from Shana says: student groups will purchase for themselves, we will check out the cards from Shana.
    • ace: does this mean no purchase rqeuest necesary?
    • helen: don't know
  • helen: clean up fridge
    • helen: should be cleaned so we can get rid of it
  • helen: who has website edit privileges
    • louis: it should remain how it is
    • louis: charlie should be added to the github, however
  • Charles: mlh accreditation
    • minimum 150 attendees
    • need to apply 4 months in advance
    • has to be during academic year
    • primarily students
    • must be free
    • have to be 24-48 hours long
  • Mike: MinneHack 2021
    • registration is too far out for current registration

TODOs

Short Term

  • Ace:
    • Add all officers to the team drive
  • Charles:
    • Delete PayPal
    • Design flyers for Welcome Week
    • Migrate all ACM files to the team drive
    • apply for mlh accrediations
  • Charlie:
    • Think Talks
    • Find MinneHack sponsors
    • Put all events in GopherLink
  • Helen:
    • Work on MH2020 Registration form
    • Give Charlie information about Welcome Week flyers
    • Give Christian the information for the event posters
    • Post about welcome week volunteers in discord
    • Look over MinneHack website
    • Add sponsor deadlines to mh timeline spreadsheet
    • Make sponsor deadline document
    • ask shana about purchase requesting process
    • Register student group
  • Louis:
    • Organize server closet (Thomas and Helen will help?)
    • Scan the old pictures
    • Finish CTF write ups
    • Change all passwords (ASAP)
    • Find bins for organization for HW lab (<= $100)
    • Contact department about fridge
    • Contact reuse about fridge
    • Reserve atrium for lan party
    • Contact department about unix classes
    • Talk to OIT/NTS about MinneHack networking
    • adapt ecolab stuff to exist as documentation for other ctf sponsors
  • Mike:
    • Add Google Voice number to all of our accounts
    • Read over Think Talk prospectus and give feedback on it
    • Contact someone about reserving the Great Hall for MinneHack 2021
  • Nathan
    • Meet with Sue
    • look at think talk prospectus
    • learn ssf process
  • Helen and Nathan:
    • Finish ACM National report

Medium Term

  • Charles:
    • Shirt for SDC
  • Nathan:
    • Get info about SSF application stuff

Long Term

  • Louis:
    • Write CTF running guide
    • 10Gb project (pending Irene)