Minutes 2019-08-05

2019-08-05

2019-08-05

Start Time: 18:37 End Time: 19:29

Attendance

  • Helen (President)
  • Mike (Vice-President)
  • Nathan (Treasurer)
  • Christian (Former Community Ambassador)

Last Week's TODOs

Short Term

  • Charles:
    • delete paypal
    • newsletter email on thursday (with job opportunity, ctf writeup) (mailchimp)
    • look for mlh accreddited
  • Charlie:
    • Think talks
    • Find Minnehack sponsors
  • Helen:
    • Change Discord role permissions so that unpaid members can see everything but Fun and Admin
    • Clean up Discord Channels
    • Work on MH2020 Registration form
    • Update Shana as ACM National Advisor
    • send minnehack prospectus to ameriprise (asap)
  • Louis:
    • Organize server closet (Thomas and Helen will help?)
    • Scan the old pictures
    • finish CTF Write Ups
    • Change all passwords (asap)
    • find bins for organization for HW lab <$100
  • Mike:
    • Room registration for MH2021 (NOT FEB 6 OR 7)
  • Nathan:
    • Schedule carpet cleaning (2nd week of aug)
    • Order couch

Medium Term

  • Charles:
    • shirt for SDC
  • Helen:
    • Look into ACM and MinneHack website accessibility
  • Louis:
    • 10Gb project

Suggestions

  • None

Topics for Discussion

  • Louis: Fridge
  • Helen: Find sponsors at CSE Career Fair
  • Helen: Root access to ACM machines
  • Helen: ACM National 2019 report
  • Helen: Meeting minutes on website
  • Helen: Welcome Week
  • Helen: Flyers for Welcome Week
  • Helen: Welcome Week tabling
  • Helen: ACM Overleaf account?
  • Helen: Twitter
  • Helen: SDC
  • Helen: Event posters
  • Helen: Changing phone numbers tied to accounts after officers leave office
  • Helen: Welcome Week event volunteers

Minutes

  • Louis: Fridge
  • Helen: Find sponsors at CSE Career Fair
    • Helen: This is something officers and minnehack people need to do. We need a specific plan for this.
  • Helen: Root access to ACM machines
  • Helen: ACM National 2019 report
    • Helen: We need to submit this by the end of august or we will be on probation as a chapter.
    • Nathan: What needs to be done for that?
    • Helen: We need information about what is in our bank account, mostly.
    • Nathan: So I can get that information on that when I meet with Sue
    • Helen: I can update the events if you handle the budget part.
  • Helen: Meeting minutes on website
    • Helen: This should happen closer to the end of each meeting
    • Nathan: When does this currently happen.
    • Mike: It happens when Louis gets around to accepting the pull request
    • Helen: See, that's bad
    • Mike: The last pull request was for the meeting from the 29th. Shouldn't there be one between that and the 16th?
    • Helen: Louis needs to be approving pull requests more frequently. Or at least reviewing them.
  • Helen: Welcome Week
    • Helen: Welcome week is coming up, and we need a plan for the CSE day thing.
    • Mike: What part of that do we need?
    • Helen: We need to make flyers, set up a table, and staff the table.
    • Nathan: What day/time is it?
    • Helen: August 29th, setup at 12:30, present from 1-4. Ben does not recommend flyers but I disagree and think we should hand them out.
  • Helen: Flyers for Welcome Week
    • Helen: We need someone to design the flyers.
    • Helen: Charlie is able to do it! He has some experience with graphic design.
    • Helen: And I'll give him the information about the events he needs.
  • Helen: Welcome Week tabling
    • Helen: We do need people to actually commit to this.
    • Helen: Nathan are you able to?
    • Nathan: I can handle that.
    • Mike: I can as well.
    • Helen: Make sure you put on sunscreen please. Reapply every 2 hours thanks.
    • Helen: Also ideally we would have at least one woman, but I'm out of town, so we should find someone else who is able to be there.
  • Helen: ACM Overleaf account?
    • Helen: Overleaf is the LaTeX online editor, I do not remember why I put this here.
    • Helen: I think at one point I thought we needed one but I do not remember why.
    • Helen: We probably don't need this, lets move on.
  • Helen: Twitter
    • Helen: We should be using our twitter more. We are currently not using it, except when I post on it.
    • Helen: Whose job is this.
    • Nathan: Theres a role for this...
    • Mike: Charlie.
    • Helen: I guess then technically this is Cassie's job.
    • Helen: Should we set up official ACM twitter guidelines?
    • Nathan: I think yes.
    • Helen: So should we talk about this now?
    • Helen: The answer is yes. So, no memes.
    • Helen: Only retweet things that have to do with our chapter of ACM.
    • Mike: Yes to both.
    • Helen: And post about upcoming events.
    • Helen: Or stuff happening in the room like "hey carpet cleaning we are closed"
    • Helen: Oh, or volunteer opportunities.
    • Helen: Oh, also when we're at events.
    • Helen: And these are the only acceptable things to tweet about.
  • Helen: SDC
    • Helen: Target is excited about it, and their security team might want to talk with us about it.
    • Helen: But I haven't heard more from the person I spoke to about this.
    • Helen: If we don't hear from target by the end of summer, then we are picking the prompt ourselves
  • Helen: Event posters
    • Helen: We also need event posters designed!
    • Helen: We cannot use ms paint. Or LaTeX.
    • Christian: Inkscape is good.
    • Christian: I am able to design the posters and want to.
    • Christian: I need the blurb, dates to put on the poster, logos of sponsors, and dates you need it by. And I need at least a weeks notice.
    • Helen: I will get that information to you.
  • Helen: Changing phone numbers tied to accounts after officers leave office
    • Helen: THIS NEEDS TO HAPPEN.
    • Mike: Do we not have a Google voice account we can use to avoid this problem in the future?
    • Helen: I don't know, can you look into it?
    • Mike: Sure
    • Helen: We should have a google voice account so we can avoid doing this, yeah.
    • Helen: But then we'll need to change all the phone numbers currently in use to that after it's set up.
  • Helen: Welcome Week event volunteers
    • Helen: We already discussed this.
    • Helen: I'll post about looking for volunteers in the discord.

TODOs

Short Term

  • Charles:
    • Delete PayPal
    • Look for MLH accredditation requirements
    • Design flyers for Welcome Week
  • Charlie:
    • Think Talks
    • Find MinneHack sponsors
  • Helen:
    • Work on MH2020 Registration form
    • Send MinneHack prospectus to Ameriprise (ASAP)
    • Give Charlie information about Welcome Week flyers
    • Give Christian the information for the event posters
    • Post about welcome week volunteers in discord
    • Figure out issue with MH 2021 Room Registration
  • Louis:
    • Organize server closet (Thomas and Helen will help?)
    • Scan the old pictures
    • Finish CTF write ups
    • Change all passwords (ASAP)
    • Find bins for organization for HW lab (<= $100)
  • Mike:
    • Room registration for MinneHack 2021 (NOT FEB 6 OR 7)
    • Look into Google voice (do we have one + can we use it for our accounts)
  • Nathan:
    • Meet with Sue
    • Schedule carpet cleaning (2nd week of August)
  • Helen and Nathan:
    • Finish ACM National report

Medium Term

  • Charles:
    • Shirt for SDC
  • Helen:
    • Look into ACM and MinneHack website accessibility
  • Louis:
    • 10Gb project