2019-08-05 Officer Meeting
August 5, 2019
(Posted
on 2019-08-05)
2019-08-05
Start Time: 18:37
End Time: 19:29
Attendance
- Helen (President)
- Mike (Vice-President)
- Nathan (Treasurer)
- Christian (Former Community Ambassador)
Last Week's TODOs
Short Term
- Charles:
- Charlie:
- Helen:
- Louis:
- Mike:
- Nathan:
Medium Term
Suggestions
Topics for Discussion
- Louis: Fridge
- Helen: Find sponsors at CSE Career Fair
- Helen: Root access to ACM machines
- Helen: ACM National 2019 report
- Helen: Meeting minutes on website
- Helen: Welcome Week
- Helen: Flyers for Welcome Week
- Helen: Welcome Week tabling
- Helen: ACM Overleaf account?
- Helen: Twitter
- Helen: SDC
- Helen: Event posters
- Helen: Changing phone numbers tied to accounts after officers leave office
- Helen: Welcome Week event volunteers
Minutes
Louis: Fridge- Helen: Find sponsors at CSE Career Fair
- Helen: This is something officers and minnehack people need to do. We need a specific plan for this.
Helen: Root access to ACM machines- Helen: ACM National 2019 report
- Helen: We need to submit this by the end of august or we will be on probation as a chapter.
- Nathan: What needs to be done for that?
- Helen: We need information about what is in our bank account, mostly.
- Nathan: So I can get that information on that when I meet with Sue
- Helen: I can update the events if you handle the budget part.
- Helen: Meeting minutes on website
- Helen: This should happen closer to the end of each meeting
- Nathan: When does this currently happen.
- Mike: It happens when Louis gets around to accepting the pull request
- Helen: See, that's bad
- Mike: The last pull request was for the meeting from the 29th. Shouldn't there be one between that and the 16th?
- Helen: Louis needs to be approving pull requests more frequently. Or at least reviewing them.
- Helen: Welcome Week
- Helen: Welcome week is coming up, and we need a plan for the CSE day thing.
- Mike: What part of that do we need?
- Helen: We need to make flyers, set up a table, and staff the table.
- Nathan: What day/time is it?
- Helen: August 29th, setup at 12:30, present from 1-4. Ben does not recommend flyers but I disagree and think we should hand them out.
- Helen: Flyers for Welcome Week
- Helen: We need someone to design the flyers.
- Helen: Charlie is able to do it! He has some experience with graphic design.
- Helen: And I'll give him the information about the events he needs.
- Helen: Welcome Week tabling
- Helen: We do need people to actually commit to this.
- Helen: Nathan are you able to?
- Nathan: I can handle that.
- Mike: I can as well.
- Helen: Make sure you put on sunscreen please. Reapply every 2 hours thanks.
- Helen: Also ideally we would have at least one woman, but I'm out of town, so we should find someone else who is able to be there.
- Helen: ACM Overleaf account?
- Helen: Overleaf is the LaTeX online editor, I do not remember why I put this here.
- Helen: I think at one point I thought we needed one but I do not remember why.
- Helen: We probably don't need this, lets move on.
- Helen: Twitter
- Helen: We should be using our twitter more. We are currently not using it, except when I post on it.
- Helen: Whose job is this.
- Nathan: Theres a role for this...
- Mike: Charlie.
- Helen: I guess then technically this is Cassie's job.
- Helen: Should we set up official ACM twitter guidelines?
- Nathan: I think yes.
- Helen: So should we talk about this now?
- Helen: The answer is yes. So, no memes.
- Helen: Only retweet things that have to do with our chapter of ACM.
- Mike: Yes to both.
- Helen: And post about upcoming events.
- Helen: Or stuff happening in the room like "hey carpet cleaning we are closed"
- Helen: Oh, or volunteer opportunities.
- Helen: Oh, also when we're at events.
- Helen: And these are the only acceptable things to tweet about.
- Helen: SDC
- Helen: Target is excited about it, and their security team might want to talk with us about it.
- Helen: But I haven't heard more from the person I spoke to about this.
- Helen: If we don't hear from target by the end of summer, then we are picking the prompt ourselves
- Helen: Event posters
- Helen: We also need event posters designed!
- Helen: We cannot use ms paint. Or LaTeX.
- Christian: Inkscape is good.
- Christian: I am able to design the posters and want to.
- Christian: I need the blurb, dates to put on the poster, logos of sponsors, and dates you need it by. And I need at least a weeks notice.
- Helen: I will get that information to you.
- Helen: Changing phone numbers tied to accounts after officers leave office
- Helen: THIS NEEDS TO HAPPEN.
- Mike: Do we not have a Google voice account we can use to avoid this problem in the future?
- Helen: I don't know, can you look into it?
- Mike: Sure
- Helen: We should have a google voice account so we can avoid doing this, yeah.
- Helen: But then we'll need to change all the phone numbers currently in use to that after it's set up.
- Helen: Welcome Week event volunteers
- Helen: We already discussed this.
- Helen: I'll post about looking for volunteers in the discord.
TODOs
Short Term
- Charles:
- Charlie:
- Helen:
- Louis:
- Mike:
- Nathan:
- Helen and Nathan:
Medium Term