Minutes 2019-07-29

2019-07-29

2019-07-29

Start Time: 18:30 End Time: 19:37

Attendance

  • Helen (President)
  • Mike (Vice President)
  • Nathan (Treasurer)
  • Louis (Systems Admin)
  • Charlie (Community Ambassador)
  • Charles (Secretary)

Last Week's TODOs

Short Term

  • Charles:
    • delete paypal
    • newsletter email on thursday (with job opportunity)
  • Charlie:
    • Think talks
    • Find Minnehack sponsors
  • Helen:
    • Room registration for MH2021 (NOT FEB 6 OR 7)
    • Change Discord role permissions so that unpaid members can see everything but Fun and Admin
    • Clean up Discord Channels
    • Work on MH2020 Registration form
    • Update Shana as ACM National Advisor
    • send minnehack prospectus to ameriprise
  • Louis:
    • Organize server closet (Thomas and Helen will help?)
    • Scan the old pictures
    • Update/Archive MH19 website
    • CTF Write Ups (1/2 done)
    • Change all passwords
    • Find cost difference between 5/10Gb network equipment
    • Talk to NTS and Irene about details of above
    • look at getting replacement power supply
    • talk to Gabe about aquiring used 5/10Gb gear from companies
    • Reply to Ben Koch about CSE Week
  • Nathan:
    • Schedule carpet cleaning (2nd week of aug)

Medium Term

  • Helen:
    • Look into ACM and MinneHack website accessibility

Suggestions

None

Topics for Discussion

  • Helen: Purpose of Twitch channel
  • Helen: Meeting attendance
  • Helen: CTF
  • Helen: More formalized method for event retros?
  • Chalie: Make sure day is correct on the sponsorship outline (urgent)
  • Helen: Couch
  • Helen: Organize server closet
  • Helen: Room decorations?

Minutes

  • Helen: Purpose of Twitch channel
    • Louis: for streaming things at LAN Party
    • we can keep it
  • Helen: Meeting attendance
    • meeting attendence has been low and needs to be higher
    • if people miss a certain number of meetings in a row something should happen
    • at some meeting in the future we should talk about what happens ^^
  • Helen: CTF
    • when does louis want to have CTF
    • louis: pair it down to 2 and have one near (before) winter break and one nearer to end of year.
    • louis: tues also works
    • DECEMBER 3, 5-8 PM
    • louis: a lot of errors were because of non-technical stuff, someone else should be in charge of that
  • Helen: More formalized method for event retros?
    • what if we planned specific meetings for debrief
    • will do
  • DOnuts with depart
    • spam proffessors 2 weeks before
    • also grad students (TAs)
  • Chalie: Make sure day is correct on the sponsorship outline (urgent)
    • we need deadlines correct, I moved everything back one week [from last year].
    • dates were checked
    • Helen: we should have shirts order 6 weeks before event (dec 6), so we need logos, sizes, etc. by that day
  • Helen: Couch
    • we need to order the couch (nathan)
    • nathan will do
  • Helen: Organize server closet
    • must get done
    • AUG 11
  • Helen: Room decorations?
    • room decorations are good
    • Are there other things that could be done to be more inviting?
    • nothing important was said
  • MinneHack Timeline
    • Nov 1 - email about booth locations
    • Dec 6 - all sponsor information is due: shirt sizes, logos, mentor list for shirt ordering etc.
    • Dec 28 - api/product placement due
    • Dec 39 - mentor position last update, prizes
    • Jan 10 - we need to recieve swag
      • Prizes can be brought on the day, but if we are to distribute we need them on the 10th

TODOs

Short Term

  • Charles:
    • delete paypal
    • newsletter email on thursday (with job opportunity, ctf writeup) (mailchimp)
    • look for mlh accreddited
  • Charlie:
    • Think talks
    • Find Minnehack sponsors
  • Helen:
    • Change Discord role permissions so that unpaid members can see everything but Fun and Admin
    • Clean up Discord Channels
    • Work on MH2020 Registration form
    • Update Shana as ACM National Advisor
    • send minnehack prospectus to ameriprise (asap)
  • Louis:
    • Organize server closet (Thomas and Helen will help?)
    • Scan the old pictures
    • finish CTF Write Ups
    • Change all passwords (asap)
    • find bins for organization for HW lab <$100
  • Mike:
    • Room registration for MH2021 (NOT FEB 6 OR 7)
  • Nathan:
    • Schedule carpet cleaning (2nd week of aug)
    • Order couch

Medium Term

  • Charles:
    • shirt for SDC
  • Helen:
    • Look into ACM and MinneHack website accessibility
  • Louis:
    • 10Gb project