Minutes 2019-05-13

2019-05-13

2019-05-13

Start Time: 2:30 PM End Time: 3:10 PM

Attendance

  • Helen (President)
  • Mike (Vice President)
  • Nathan (Treasurer)
  • Cassie (Membership)
  • Charlie (Secretary)
  • Isai (Outgoing President)
  • Thomas (Outgoing Treasurer)

Last Week's TODOs

Short Term

  • Cassie:
    • Fix officers on gopherlink
  • Helen:
    • Update officers on Discord
    • Call Zen Box about transition dinner
  • Louis:
    • Talk to Irene about security
  • Thomas:
    • Purchase request for minnehack.io renewal
  • Thomas and Isai:
    • Talk about the budget for next year

Medium Term

  • Louis:
    • CTF Write Ups
    • Talk to Shana about checking out Mac and/or iPad
    • Organize server closet (Thomas and Helen will help?)
  • Helen and Thomas:
    • Talk about the budget for next year

Long Term

  • Michael:
    • Update website theme to be compliant with department standard

Topics for Discussion

  • Helen: Keys
  • Helen: Hardware lab checkouts
  • Helen: Officers
  • Helen: Special interest group meetings
  • Helen: Event planning for next semester
  • Cassie: Suggestions box
  • Tony: Subgroups of ACM, alliance w/ App Developers
  • Ringo: Server downtime
  • Ringo: New website security vulnerability
  • Ari: Waffle night
  • Helen: Drive access
  • Helen: Keybase
  • Ari: Person who borrowed hardware
  • Ringo: Removing Ringo from Papertrail
  • Helen: Updating officer list
  • Helen: Posting room rules
  • Jack: Organics recycling

Minutes

  • Helen: Keys
    • Helen: Everyone who is no longer an officer needs to give up their keys
    • Michael still needs to give his key to Ashmita when he wakes up
  • Helen: Hardware lab checkouts
    • Helen: We need a better system than writing it on the white board
    • Ari: We also need to make sure we get our stuff back
    • Isai: We too inventory last year, we can just add a new column to that spreadsheet
    • Ari: As long as it's written down somewhere. We just need to make sure we get stuff back
    • Helen: I'll email the person who wrote their x500 on the white board
  • Helen: Officers
    • Helen: I forgot what this is about
  • Helen: Special interest group meetings
    • Helen: I think Louis wanted to talk about this so let's table it until he's here
  • Helen: Event planning for next semester
    • Helen: I would like to figure out all of our events over the summer and plan them ahead of time so we're not rushing to plan things three days before
    • Helen: We have a calendar in the drive
    • Helen: People who are interested in event planning should stay after the meeting
    • Ari: This should have it's own minutes so it's all written down
  • Cassie: Suggestions box
    • Cassie: There are a lot of suggestions being thrown out but nothing ever gets done
    • Cassie: I think there should be a google form or a literal box, or just some way of keeping track of things
    • Helen: However we end up doing it, it has to be anonymous
    • Cassie: Do we want to have the results emailed to acm@umn.edu?
    • Helen: I think it's better to just check it at the meeting every week
    • Helen: It should be a membership job to add the suggestions to the meeting topics
  • Tony: Subgroups of ACM, alliance w/ App Developers
    • Mike: Tony's not here, let's table this
    • Cassie: I think breaking up responsibilities between different committees is a good idea, maybe just to a lesser extent than Tony was thinking
    • Mike: We would have a hard time finding officers for all these smaller groups, since we had such a hard time finding officers for ACM
    • Nathan: If we're able to find enough people to have the group of people in the first place, there would be people who are willing to organize it
    • Ashmita: There are lots of people who come in here wanting to work specifically on MinneHack
    • Helen: This would just be a more formalized form of committees
    • Helen: We should have a formalized planning meeting on our google calendar, and put it on our website
    • Cassie: Is our google calendar publicly available somewhere? The one Laura made isn't visible to the calendar
    • Cassie: Do we want to maintain a separate calendar along with the website and the gopherlink?
    • Cassie: A lot of people use gopherlink and not the calendar; we should nix the calendar
    • Nathan: On the website, I think having the subgroups listed under the events page
  • Ringo: Server downtime
    • Mike: The power went out in this room specifically about a week ago, I think that's probably what Ringo was talking about
    • Kairi: We share a wall with the 3D printers in another room, we should be careful about not putting too much power strain on that wall
    • Kairi: There's a map of power in the building somewhere
  • Ringo: New website security vulnerability
    • Mike: Ringo's not here to talk about this, also I'm pretty sure Louis said it wasn't a big deal last time we talked about it
    • Helen: What new website?
    • Isai: I don't know
    • Isai: I think they wanted to talk about how the systems committee makes people aware of vulnerabilities
  • Ari: Waffle night
    • Ari: We should have one
    • Isai: Let's have one on Wednesday after finals
    • Jack: Hell yeah
  • Helen: Drive access
    • Helen: We should make sure that only the people who need access are on the drive/email
    • Thomas: Can you leave me on the drive for a little while?
    • Helen: I don't know how to take people off in the first place
    • Isai: I have permission to remove people
    • Nathan: Also add me, please
  • Helen: Keybase
    • Helen: The new officers need to be on the keybase
    • Mike: Make an account and I'll add you
    • Helen: We also need to remove the old officers
  • Ari: Person who borrowed hardware
    • We already covered that
  • Ringo: Removing Ringo from Papertrail
    • Mike: Does anyone know how to do that?
    • Helen: I'll make Louis do that
  • Helen: Updating officer list
    • Cassie: Which one?
    • Helen: The one on the door
    • Cassie: I can do that
  • Helen: Posting room rules
    • Helen: We should have the rules posted, and on the website
    • Helen: I'm gonna do that, and also look for things I think should be changed so we can talk about it at the next meeting
  • Jack: Organics recycling
    • Jack: Amethyst says we should compost food waste
    • Cassie: That's gonna stink like hell, and there's nobody whose job it is to remove compost
    • Thomas: We can contact the university and ask to get a compost receptacle added to Keller

TODOs

Immediately

  • Helen, Thomas, Nathan:
    • Talk about the budget for next year

Short Term

  • Cassie:
    • Update the officer list on the door
  • Helen:
    • Post the rules
    • Talk to facilities about organics recycling
  • Isai:
    • Add/remove people from the drive
  • Louis:
    • Remove Ringo from papertrail emails
  • Mike:
    • Update the officers on keybase

Medium Term

  • Louis:
    • CTF Write Ups
    • Talk to Shana about checking out Mac and/or iPad
    • Organize server closet (Thomas and Helen will help?)

Long Term

  • Michael:
    • Update website theme to be compliant with department standard