2019-04-01

Start Time: 2:30 PM End Time: 3:20 PM

Attendance

• Isai (President)
• Helen (Vice President)
• Thomas (Treasurer)
• Louis (Systems Admin)
• Jack (Community Ambassador)
• Cassie (Membership)
• Mike (Secretary)
• Michael (Webmaster)
• Ashmita (ACM-W Vice President)

Last Week's TODOs

Immediately

• Ringo:
  • Print CTF posters

Short Term

• Cassie:
  • Look for new images (sponsors channel discord)
• Helen:
  • Buy air fresheners
  • Make inventory of stuff for the cookout
• Isai:
  • Get back to Michael Jackson from Target
  • Save general prospectus as gmail template
  • Email Mats about paid position policy
• Louis:
  • Talk to Irene about LAN party
• Michael:
  • Email previous CTF participants
  • Make a list of security classes to advertise to

Medium Term

• Louis:
  • Talk to Shana about checking out Mac and/or iPad

Long Term

• Michael:
  • Member system
  • Update website theme to be compliant with department standard

Topics for Discussion

• Louis: Network isolation incident
• Isai: Printer recycle
• Isai: Fridge
• Isai: CTF
• Isai: Add pictures to website
• Isai: SSF purchases
• Isai: Membership fee structure
• Isai: Cookout
• Cassie: Turning down the room temperature
• Helen: Mystery check

Minutes

• Louis: Network isolation incident
  • Louis: The internet got turned off on Thursday and was off for ~2 hours
  • Louis: Michael's box was doing something that caused us to get turned off, so I unplugged us
  • Louis: This did bring up some issues with how this system is supposed to work
  • Louis: In the future this shouldn't happen, and we should get alerted in a timely manner
  • Louis: Once I figure out what the protocol will be in the future I'll add it to the wiki
• Isai: Printer recycle
  • Isai: Where do we put the old printer
  • Louis: I'll put it in the Mech E connector
• Isai: Fridge
  • Louis: I've been looking for leads on a new fridge, I've got some emails I'm waiting for responses to
• Isai: CTF
  • Isai: We have 13 sign-ups, we haven't talked to any classes yet
  • Isai: Ringo was also going to email McCamant about his grad students
  • Louis: Ringo, you know what's supposed to happen wrt the pi's
  • Isai: If we get less than 30 people registered, we should tell the Target guy that attendance will be lower
  • Ringo: What's the distribution of the dates people are available so we can register the room?
  • Louis: In the past we've just reserved a bunch of days and just relinquished them when we knew for sure
  • Isai: Jack, can you help them with that after the meeting?
  • Louis: Also Ringo you should email about the grad students right now
• Isai: Add pictures to website
  • Isai: Thomas put some pictures in the SSF presentation and I think it looks good
  • Isai: Do you all think we should put photos on the website?
  • Louis: We can do that, it should be pretty straightforward
  • Isai: We have permission to use the ones from MinneHack, we can see what it looks like for the other events
• Isai: SSF purchases
  • Thomas: We got the money, I need to put in the requests
  • Isai: I need to use the Pcard to make purchases for the cookout
  • Louis: Can we get Ben Koch to preimburse us for the cookout
  • Thomas: Probably not, but I can check on what the reimbursement process is
  • Thomas: The other think we need to order for is the LAN party, on the 12th
  • Louis: Are Brookesource coming to the LAN party again this year?
  • Isai: I reached out but I haven't heard back
  • Louis: Do we need to have a conversation about how to get sponsors for the LAN party fairly?
  • Isai: I think the way we're doing it is fine
• Isai: Membership fee structure
  • Isai: We get money from the department, so do we need to charge for membership?
  • Thomas: The membership fee contributes to like 0.009% of our funding
  • Louis: I think the fee is good because it's a barrier to entry
  • Isai: I think that's bad, but if we have to have a barrier, we should have people volunteer at events
  • Isai: The way it works right now is super busted with how we don't get notified and can't take cash, we should just do away with it
  • Thomas: We could also do it for if people come to events, not just volunteering
  • Ringo: How would access to the discord work with no membership fee?
  • Louis: I do think paying for the discord is weird, but there is weird stuff in the discord
  • Isai: We would probably have to lock that stuff down, yeah
  • Louis: I think the "volunteer to be a member system" is very weird
  • Ashmita: I'm in two groups that do it that way, and I think it gives more legitimacy to the group and it also lets us give priority registration to more exclusive events
  • Ashmita: We also have it set up so that going to 3 events in one semester gives you membership for the next semester
  • Isai: I guess it's too late to change it for this semester, but I've heard enough complaints about the system that I think we should change it
  • Louis: I just don't like the idea of lots of people having access to the rooms and the servers
  • Isai: That's fair, but in the current system someone can pay 5 dollars then rob us in the middle of the night
• Isai: Cookout
  • Ashmita: What do you want from ACM-W?
  • Isai: We just need volunteers day-of, because Thomas and I have the purchasing and stuff taken care of
  • Isai: We also have people from SASE helping us this year, and we don't know how that'll work since we haven't had help in previous years
  • Isai: Thomas, email Ben today to find out what the reimbursement process is
  • Isai: I really don't know why we need more than one group tbh
  • Isai: If you come to the meeting next week we can get a sign up sheet set up
• Louis: Officer elections
  • Nominations:
    • Mike: President, Vice President, Secretary
    • Helen: Vice President*
    • Louis: Sys admin
    • Charlie: Community Ambassador, Membership
    • Ashmita: President, Vice President, Webmaster
    • Will: Treasurer
    • Cassie: Membership
  • Louis: We should extend the deadline by a week,
  • Louis: We should also talk to people who are in here and we think might be interested
    • Alex, Ashvin?, Tony (if he gets into grad school)
  • Isai: We should also put the nominations back on the board
• Cassie: Turning down the room temperature
  • Cassie: We got cold in the winter and had a guy turn down the cold but now it's too hot in here
  • Louis: The temperature control in the server closet was turned all the way to + and I turned it back down, so this may not be an issue anymore
• Helen: Mystery check
  • Helen: I was looking through some unopened UMN mail, and I found a check made out to me for $150 dollars for unix class one from last year
  • Helen: What do I do with this check? Buy an exercise ball?
  • Louis: Maybe just cash it and put it in the redacted?
  • Jack: Try to cash it and see if it bounces
  • Helen: I guess I'll do that
• Isai: Paid position policy update
  • Isai thinks we should advertise unpaid positions if they're cool enough, there was some pushback on that
  • Louis: We could have a self/looking-for-a-bad-job role in the discord
  • Thomas: We could also make a #unpaid-work channel

TODOs

Immediately

• Jack:
  • Help Ringo and Michael reserve rooms

Short Term

• Cassie:
  • Look for new images (sponsors channel discord)
• Helen:
  • Buy air fresheners
• Isai:
  • Save general prospectus as gmail template
  • Email Mats about paid position policy
• Michael:
  • Make a list of security classes to advertise to
• Thomas:
  • Make purchases for LAN party and CTF

Medium Term

• Louis:
  • Talk to Shana about checking out Mac and/or iPad

Long Term

• Michael:
  • Member system
  • Update website theme to be compliant with department standard