Minutes 2019-02-18

2019-02-18

2019-02-18

Start Time: 2:40 PM End Time: 3:25 PM

Attendance

  • Isai (President)
  • Thomas (Treasurer)
  • Louis (Systems Admin)
  • Jack (Community Ambassador)
  • Cassie (Membership)
  • Mike (Secretary)
  • Michael (Webmaster)
  • Ari (The Architect)

Last Week's TODOs

Short Term

  • Cassie:
    • look for new images (sponsors channel discord)
    • Email Misha about the MH participant survey
  • Jack:
    • Respond to the CSE week email
  • Isai:
    • wash table skirt
  • Louis:
    • update door access
    • Talk to Shana about checking out Mac and/or iPad
    • Look at remote access for Mac
    • Make form for collecting i-card numbers and get it to mike
    • send out mailing list
  • Mike:
    • Newsletter
  • Thomas:
    • coffee and donuts orders
    • SSF funding
    • Make purchase order spreadsheet

Long Term

  • Michael:
    • Update website theme to be compliant with department standard

Topics for Discussion

  • Cassie: Membership fee portal broken
  • Ari: Town hall
  • Isai: Elections
  • Isai: LAN party
  • Isai: Coffee & donuts posters/food requests
  • Isai: CTF 3
  • Isai: SSF update
  • Ringo: CTF 3 poster
  • Ringo: CTF 3 ryi
  • Isai: Server closet is warm
  • Jack: CSE week cookout
  • Isai: CTF email
  • Michael: Member system

Minutes

  • Cassie: Membership fee portal broken
    • Cassie: Nevermind, I think that's actually working now
    • Cassie: Is there a way to make verifying whether someone has paid a more formal process than just DMing an officer?
    • Cassie: I can email all the people who are listed as unpaid and ask for a receipt
    • Cassie: I'll also update the wiki
  • Ari: Town hall
    • Ari: Go to it.
    • Isai: It's the 26th, from 2:30 to 4:30. Who can make it?
    • Louis: I'm free from 2:30 until 4
    • Isai: Good enough
  • Isai: Elections
    • Isai: Helen was in charge of setting that up last year
    • Isai: Do we want to do ranked voting again this year?
    • Consensus: sure, who cares
    • Isai: We need to choose a date for when people need to sign up for positions and when we're opening elections
    • Louis: It would be cool if the date was late March or early April so I can know whether I'm gonna be here next year
    • Isai: Early April is fine. We can open the registration after spring break
    • Louis: I think we should have a rule that you have to have to have expressed interest in a position in order to run
  • Isai: LAN party
    • Louis: We should have a planning meeting with IEEE so we know who's doing what
    • Isai: We still have the server open, and UMN eSports put the event on their schedule
    • Isai: I'll reach out to them today and see when they're available to meet
    • Louis: We should consider changing the networking for the LAN party now that Hestia is set up good
    • Louis: That wouldn't take much work because it'd be the same config as MinneHack
  • Isai: Coffee & donuts posters/food requests
    • Isai: I can print the posters after this meeting
    • Ari: I would say print more than we need and only hang up half, for when they get taken down
  • Isai: CTF 3
    • Isai: Ringo doesn't want to make the poster this time because he got yelled at for doing the last one wrong
    • Isai: We're gonna talk to Target about sponsoring prizes on Thursday
    • Isai: Once we get our money from SSF we can buy the Raspberry Pi's. We want to do that soon, because it might take a while to get delivered
    • Isai: Have you started writing challenges yet?
    • Louis: No. We're not making the source code public until the event, but that does need to get done soon.
    • Ari: Do systems meetings even exist anymore?
    • Louis: Kinda
  • Isai: SSF update
    • Isai: I misunderstood the email Sarah sent, so she's gonna email someone about getting it worked out
    • Isai: Thomas did what he was supposed to, but he doesn't have access
    • Ari: Isn't it too late?
    • Isai: We're working with Sarah, and it's better to do it than not do it
    • Isai: Alternative plan is to dip into MH fund to buy things that we'll use for MinneHack in the future
    • Louis: If we don't get SSF money for the fridge, we shouldn't ask the department for it, we should just buy it on Craigslist
    • Ari: Louis is right, especially since buying fridges isn't really what SSF is for in the first place
  • Ringo: CTF 3 register interest form
    • Louis: We wanted people to register their interest far in advance so we can choose a date
    • Isai: I like the whentomeet idea
    • Ari: We could just put a link on a poster
    • Isai: Are we picking days of the week or specific dates?
    • Ari: I would say exact dates
    • Michael: I don't think so. Can we do something else in addition to the whentomeet, like a google form?
    • Isai: There's only like two weeks we can do it during
  • Isai: Server closet is warm
    • Isai: Louis says it's within acceptable ranges
    • Louis: It could be 20 degrees hotter and still be fine
    • Consensus: don't even worry about it bro
  • Jack: CSE week cookout
    • Jack: We're good to go if we want to do a cookout
    • Jack: Time is the Wednesday of CSE week, 11:00 to 3:00
    • Jack: Also they want to partner with the Salvation Army this year, with sucks
    • Louis: We could run out own thing and not be affiliated with them
    • Jack: But then we'd have to get our own outdoor food permit
    • Isai: We could just not do a cookout. We're still doing the LAN party, which is part of CSE week
    • Louis: Can we email them and say we want to support a different charity
    • Jack: Yeah, I'll do that
  • Isai: CTF email
    • Isai: We got an email thanking the CTF team for doing a good job, which was very nice
    • Ari: We should respond to him
    • Isai: Michael, can you do that?
  • Michael: Member system
    • Michael: We're gonna write a member system
    • Isai: Is this Thetis?
    • Louis: No, it's a different thing that does the same thing
    • Michael: It would automatically assign the paid member role in Discord and automate events, I also threw in an attendance table just for kicks
    • Isai: Can you put in a template email functionality?
    • Michael: Yeah, we can add that in
    • Michael: What else do we want?
    • Michael: I like the idea of updating the website through git, so that'll probably stay
    • Louis: We can look through the Thetis requirements after the meeting
    • Isai: Can we move finance away from Google Docs?
    • Ari: No, it's required by the department for SSF
    • Isai: What's the timeline on this system?
    • Michael: It depends on the requirements. I'll make a repo and you can put in feature requests
    • Louis: I think we should do away with Ringo's permission system and use roles instead
    • Louis: If we want to do permissions later we can do that through roles

TODOs

Immediately

  • Isai:
    • Print coffee & donuts posters

Short Term

  • Cassie:
    • Look for new images (sponsors channel discord)
  • Isai:
    • Wash table skirt
  • Jack:
    • Email CSE week about Salvation Army
  • Louis:
    • Go to the town hall
    • Talk to Irene about LAN party
    • Update door access
    • Talk to Shana about checking out Mac and/or iPad
    • Look at remote access for Mac
    • Make form for collecting i-card numbers and get it to mike
  • Michael:
    • Email Collin Smith back
  • Mike:
    • Newsletter
  • Thomas:
    • Find out whether we have our SSF money yet
    • Make purchase order spreadsheet

Long Term

  • Michael:
    • Member system
    • Update website theme to be compliant with department standard