Minutes 2018-12-03

2018-12-03

2018-12-03

Start Time: 7:00 PM End Time: 7:30 PM

Attendance

  • Isai (President)
  • Jack (Community Ambassador)
  • Mike (Secretary)
  • Michael (Webmaster)
  • Ace (Project Manager)
  • Ari (The Architect)

Last Week's TODOs

Short Term

  • Helen:
    • Create newsletter sign up form
    • Contact other ACM Chapters about MinneHack
  • Isai:
    • Send email to collect ID numbers from current members for door access.
  • Jack:
    • Respond to MLH follow-up with proper documentation
  • Louis:
    • Put together a list of stuff to buy for MinneHack (RAID drives, new router drives, new router sleds)
    • Work with Thomas to file purchase requests for MinneHack stuff
    • Work with Thomas to file purchase requests for garlic server
    • Work with Thomas to buy printer
    • Organize lightning talks
  • Michael:
    • Put constitution/rules on website
    • Get meeting time info up on the website
  • Mike:
    • Get official UMN letterhead
  • Thomas:
    • Follow up on minnehack.io renewal

Long Term

  • Jack:
    • Delegate management of events like SDC
    • Write SDC Event Info and send to webmaster to put on website
  • Michael:
    • Update website theme to be compliant with department standard
  • Thomas:
    • Update ledger every 2 weeks

Topics for Discussion

  • Ace: Advertising coffee & donuts to the department
  • Isai: Spring SSF request results
    • Isai: We got all the money we requested for CTF and MinneHack
    • Isai: We didn't get all the money we requested for LAN party but we can appeal the decision
  • Isai: Hosting IEEE's website
    • Louis: We'd be happy to and it's technically easy
    • Louis: The only tech issue would be getting the DNS changed
    • Louis: We'd need to convince the DNS people to do it, but given that the people on both ends want it to happen I don't think it'll be an issue
  • Isai: Wellness
  • Isai: Ice cream social
  • Isai: Intake form
  • Isai: MLH
  • Ari: Wiki
  • Isai: Tekshield
    • Louis: Tekshield is some kind of warranty thing
    • Louis: Ringo, did that come with hestia? I have no idea if we ever used it/set it up
    • Ringo: I don't know either
  • Isai: Membership for winners of events

Minutes

  • Ace: Advertising coffee & donuts to the department
    • Ace: We could do a better job of marketing coffee and donuts to the actual department.
    • Isai: Aaron sent me an email about this, he requested that we let the faculty know more than 24 hours in advance
    • Isai: I think this is something Mats could help us with.
    • Ace: I think do that, but also institute a policy of emailing the department one week in advance and also 24 hours in advance.
  • Isai: Spring SSF request results
    • Isai: We got all the money we requested for CTF and MinneHack
    • Isai: We'll be able to purchase the Raspberry Pi's as soon as the money comes in
    • Isai: We didn't get all the money we requested for LAN party but we can appeal the decision
    • Isai: We got $100 vs the $300 we requested, Thomas is going to see if the department get us the rest
    • Isai: The department expressed a desire for this event to go well, so it's likely that they'll give us the money
    • Isai: Brooksource is also interested in coming again next year/semester
    • Ace: Have we emailed them to let them know when/what the next LAN party is?
    • Isai: No, but we probably should. I can be the one to email them
    • Isai: I'll also introduce Charlie (or someone else who'll be here next year) to Brooksource to be a point of contact
  • Isai: Hosting IEEE's website
    • Isai: I was at IEEE's meeting last week, they're being pushed toward druple and they want to avoid that
    • Isai: I had their sys admin talk to Louis and they worked it out
    • Isai: I think as long as one of their officers is a member of ACM UMN, we should be alright
    • Louis: We'd be happy to and it's technically easy
    • Louis: The only tech issue would be getting the DNS changed
    • Louis: We'd need to convince the DNS people to do it, but given that the people on both ends want it to happen I don't think it'll be an issue
    • Ace: Who is talking to the DNS people?
    • Isai: I think that's on their end.
  • Isai: Wellness
    • Isai: Especially towards the end of the semester, things can get pretty hectic, so make sure you're taking care of yourself
  • Isai: Ice cream social & Intake form
    • Isai: These are ideas Cassie and I got from the SESB meeting
    • Isai: I think this would be a good idea, just not in the winter. Maybe hot cocoa instead?
    • Isai: An intake form would be good because right now all we know about new members is a list of names
    • Isai: This could be a Google form, or potentially a thetis thing if it ever gets done
    • Isai: I think having more information on our members would be good for planning events or recruiting
    • Ace: This seems like something Helen might want to do, but if not I can set it up
    • Ace: The ice cream/cocoa event should be about a month out from MinneHack, so we have time to plan it
  • Isai: MLH
    • Isai: MLH requested some more information
    • Jack: We need Cassie to sign the organizer form and get the code of conduct on the website
    • Isai: I'll @ Cassie
    • Jack: I'll put in a pull request on the website
  • Ari: Wiki
    • Isai: The last update on the wiki was a year and two months ago, so we need to update it, especially since a lot has changed since the CLP transition
  • Isai: Tekshield
    • Louis: Tekshield is some kind of warranty thing
    • Louis: Ringo, did that come with hestia? I have no idea if we ever used it/set it up
    • Ringo: I don't know either
    • consensus: we don't need to worry about it
  • Isai: Membership for winners of events
    • Isai: I think people who win events like SDC or CTF should win a membership to ACM UMN
    • Ace: I think that's alright, as long it's never a prize on its own. It would have to paired with another prize
    • Ari: We could also give away an ACM National membership as a prize, since they have real perks
    • Isai: I think we could also retroactively extend this to the winner of the CTF
    • Ace: I think we shouldn't, because we specifically said "no prizes" several times at the event
  • Isai: ACM-W & MinneHack
    • Isai: I talked to Hannah at the event on Saturday, and she sent me a contact for someone who could possible sponsor MinneHack
    • Isai: She also offered her support for MinneHack, like putting a call for sponsors in their newsletter or something like that
    • Ashmita: I can ask if someone from ACM-W wants to attend the MinneHack meetings

TODOs

Short Term

  • Helen:
    • Create newsletter sign up form
    • Contact other ACM Chapters about MinneHack
  • Jack:
    • Respond to MLH follow-up with proper documentation
  • Louis:
    • Organize lightning talks
  • Michael:
    • Put constitution/rules on website
    • Get meeting time info up on the website
  • Mike:
    • Get official UMN letterhead

Medium Term

  • Ace:
    • Put LAN Party info in the wiki
  • Helen:
    • Set up intake form
  • Thomas:
    • Work with Dept to finance Spring LAN Party

Long Term

  • Isai:
    • Email Brooksource about the LAN Party
  • Jack:
    • Delegate management of events like SDC
    • Write SDC Event Info and send to webmaster to put on website
  • Michael:
    • Update website theme to be compliant with department standard
  • Thomas:
    • Update ledger every 2 weeks