2018-12-03 Officer Meeting
December 3, 2018
(Posted
on 2018-12-03)
2018-12-03
Start Time: 7:00 PM
End Time: 7:30 PM
Attendance
- Isai (President)
- Jack (Community Ambassador)
- Mike (Secretary)
- Michael (Webmaster)
- Ace (Project Manager)
- Ari (The Architect)
Last Week's TODOs
Short Term
- Helen:
- Isai:
- Jack:
- Louis:
- Michael:
- Mike:
- Thomas:
Long Term
Topics for Discussion
- Ace: Advertising coffee & donuts to the department
- Isai: Spring SSF request results
- Isai: We got all the money we requested for CTF and MinneHack
- Isai: We didn't get all the money we requested for LAN party but we can appeal the decision
- Isai: Hosting IEEE's website
- Louis: We'd be happy to and it's technically easy
- Louis: The only tech issue would be getting the DNS changed
- Louis: We'd need to convince the DNS people to do it, but given that the people on both ends want it to happen I don't think it'll be an issue
- Isai: Wellness
- Isai: Ice cream social
- Isai: Intake form
- Isai: MLH
- Ari: Wiki
- Isai: Tekshield
- Louis: Tekshield is some kind of warranty thing
- Louis: Ringo, did that come with hestia? I have no idea if we ever used it/set it up
- Ringo: I don't know either
- Isai: Membership for winners of events
Minutes
- Ace: Advertising coffee & donuts to the department
- Ace: We could do a better job of marketing coffee and donuts to the actual department.
- Isai: Aaron sent me an email about this, he requested that we let the faculty know more than 24 hours in advance
- Isai: I think this is something Mats could help us with.
- Ace: I think do that, but also institute a policy of emailing the department one week in advance and also 24 hours in advance.
- Isai: Spring SSF request results
- Isai: We got all the money we requested for CTF and MinneHack
- Isai: We'll be able to purchase the Raspberry Pi's as soon as the money comes in
- Isai: We didn't get all the money we requested for LAN party but we can appeal the decision
- Isai: We got $100 vs the $300 we requested, Thomas is going to see if the department get us the rest
- Isai: The department expressed a desire for this event to go well, so it's likely that they'll give us the money
- Isai: Brooksource is also interested in coming again next year/semester
- Ace: Have we emailed them to let them know when/what the next LAN party is?
- Isai: No, but we probably should. I can be the one to email them
- Isai: I'll also introduce Charlie (or someone else who'll be here next year) to Brooksource to be a point of contact
- Isai: Hosting IEEE's website
- Isai: I was at IEEE's meeting last week, they're being pushed toward druple and they want to avoid that
- Isai: I had their sys admin talk to Louis and they worked it out
- Isai: I think as long as one of their officers is a member of ACM UMN, we should be alright
- Louis: We'd be happy to and it's technically easy
- Louis: The only tech issue would be getting the DNS changed
- Louis: We'd need to convince the DNS people to do it, but given that the people on both ends want it to happen I don't think it'll be an issue
- Ace: Who is talking to the DNS people?
- Isai: I think that's on their end.
- Isai: Wellness
- Isai: Especially towards the end of the semester, things can get pretty hectic, so make sure you're taking care of yourself
- Isai: Ice cream social & Intake form
- Isai: These are ideas Cassie and I got from the SESB meeting
- Isai: I think this would be a good idea, just not in the winter. Maybe hot cocoa instead?
- Isai: An intake form would be good because right now all we know about new members is a list of names
- Isai: This could be a Google form, or potentially a thetis thing if it ever gets done
- Isai: I think having more information on our members would be good for planning events or recruiting
- Ace: This seems like something Helen might want to do, but if not I can set it up
- Ace: The ice cream/cocoa event should be about a month out from MinneHack, so we have time to plan it
- Isai: MLH
- Isai: MLH requested some more information
- Jack: We need Cassie to sign the organizer form and get the code of conduct on the website
- Isai: I'll @ Cassie
- Jack: I'll put in a pull request on the website
- Ari: Wiki
- Isai: The last update on the wiki was a year and two months ago, so we need to update it, especially since a lot has changed since the CLP transition
- Isai: Tekshield
- Louis: Tekshield is some kind of warranty thing
- Louis: Ringo, did that come with hestia? I have no idea if we ever used it/set it up
- Ringo: I don't know either
- consensus: we don't need to worry about it
- Isai: Membership for winners of events
- Isai: I think people who win events like SDC or CTF should win a membership to ACM UMN
- Ace: I think that's alright, as long it's never a prize on its own. It would have to paired with another prize
- Ari: We could also give away an ACM National membership as a prize, since they have real perks
- Isai: I think we could also retroactively extend this to the winner of the CTF
- Ace: I think we shouldn't, because we specifically said "no prizes" several times at the event
- Isai: ACM-W & MinneHack
- Isai: I talked to Hannah at the event on Saturday, and she sent me a contact for someone who could possible sponsor MinneHack
- Isai: She also offered her support for MinneHack, like putting a call for sponsors in their newsletter or something like that
- Ashmita: I can ask if someone from ACM-W wants to attend the MinneHack meetings
TODOs
Short Term
- Helen:
- Jack:
- Louis:
- Michael:
- Mike:
Medium Term
Long Term
- Isai:
- Jack:
- Michael:
- Thomas: