Minutes 2018-11-12

2018-11-12

2018-11-12

Start Time: 7:00 PM End Time: 7:45 PM

Attendance

  • Isai (President)
  • Helen (Vice President)
  • Jack (Community Ambassador)
  • Mike (Secretary)
  • Michael (Webmaster)
  • Ari (The Architect)
  • Charlie (Cool Guy :))

Last Week's TODOs

Short Term

  • Cassie:
    • Set up group photo thing
  • Jack
    • Respond to MLH follow-up with proper documentation
  • Louis:
    • Put constitution/rules on website
    • Find out what's the deal with the atrium TVs
  • Michael
    • Get meeting time info up on the website
  • Mike:
    • Take information about snack store out of rules
    • Get official UMN letterhead
  • Thomas:
    • CS&E Purchase Request
  • Louis & Thomas:
    • minnehack.com DNS Renewal
  • Everyone:
    • Advertise for our events!!!

Medium Term

  • Helen:
    • Contact other ACM Chapters about MinneHack
  • Michael:
    • Update website theme to be compliant with department standard
  • Louis and Helen:
    • Interest group survey, mirroring ACM National SIG format

Long Term

  • Jack
    • Delegate management of events like SDC
    • Write SDC Event Info and send to webmaster to put on website
  • Thomas:
    • Update ledger every 2 weeks

Topics for Discussion

  • Ari: Kanetus think talk
  • Ari: Namecheap
    • Ringo: We should consider getting the domain for 10 years in the interest of future paperwork reduction
    • Isai: This is reasonable. Let's look in to costs.
  • Isai: Volunteering at CSE career fair
    • Isai: Let's look in to how we can become volunteers.
    • Charlie: student groups have issues with committing to the career fair
  • Ari: Website header
  • Ari: Card access
  • Isai: Adding to mailing list
  • Ace: We can send email as acm@umn.edu!
  • Ari: Update website
  • Ari: MinneHack registrants
  • Thomas: Sam's club membership?
  • Helen: Past events page on website
  • Helen: Constitution update
  • Helen: Officer membership fees
  • Helen: Unix class captioning
    • Ringo: I can do them over Thanksgiving, but only if absolutely necessary
  • Louis: Door status update
    • Louis: I'm in touch with our new PoC in the CS dept admin office, Aaron Conner. Hopefully the door will be updated soon.
    • Louis: The issue last time was that they used an old access list instead of the one I sent them
    • Louis: In the future we'll need to collect Student ID numbers in addition to names, UCard #s, and x500s
  • Thomas: Deliberation

Minutes

  • Ari: Kanetus think talk
    • Ari: I was in email contact with them, they haven't replied in a while.
    • Ari: They were thinking a morning Think Talk, so like coffee.
    • Ari: They have an app that uses your location to play descriptive audio.
  • Ari: Namecheap
    • Ringo: We should consider getting the domain for 10 years in the interest of future paperwork reduction.
    • Isai: I think that's reasonable.
    • Ringo: If we switch registrars, we want one with reasonable API access.
    • Isai: We should look up how much it costs to buy a domain for ten years.
    • Ringo: Deadline for this should be early December.
  • Isai: Volunteering at CSE career fair
    • Isai: This is what IEEE does and it gets them a lot of money.
    • Isai: We could use that money to get pizza or some incentive for non-officer members to come to meetings
    • Helen: To get that money you need to be the group throwing the event, which is a lot of work and the groups that already throw it might get mad if we steal their spot
  • Ari: Website header
    • Ari: This needs to happen
    • Isai: Michael is working on it
  • Ari: Card access
    • Isai: Louis sent an email about it, it will happen
    • Isai: We need a better way of updating the door access list.
    • Louis: I'm in touch with our new PoC in the CS dept admin office, Aaron Conner. Hopefully the door will be updated soon.
    • Louis: The issue last time was that they used an old access list instead of the one I sent them
    • Louis: In the future we'll need to collect Student ID numbers in addition to names, UCard #s, and x500s
    • Isai: We should put something about collecting ID numbers in the newsletter to get them from existing members
    • Thomas: This should
  • Isai: Adding to mailing list
    • Isai: How should we add people to the mailing list?
    • Mike: Currently the mailing list is only stored in MailChimp, and there's no automatic add function.
    • Helen: I can get an automatic add link from MailChimp that we can distribute to people who want to be added.
  • Ace: We can send email as acm@umn.edu!
    • Isai: Which emails do we want to send from acm vs acmpr?
    • Isai: We can look at what emails are currently being set from which account and decide what to do with them in the future.
    • Ringo: Should we use this for MinneHack registration?
    • Ari: I think acmpr for sponsor stuff, acm for registration stuff.
  • Ari: Update website
    • Things discussed at the MinneHack meeting:
      • approve pull request from last Monday
      • remove past events from events page
      • add new events (specifically epic think talk)
      • UMN header and footer
    • Helen: We need to display past events instead of just deleting them. (The department requested this)
    • Isai: The past events should be a link to a separate page, not the same timeline
    • Isai: Until the 'old events' page gets implemented we need to just get the old events off the site
  • Ari: MinneHack registrants
    • Isai: We're at 250 currently
    • Helen: We need to work on reaching out to people from other schools
    • Helen: If you want to help you can look through the list of ACM chapters from other schools
    • Isai: If you get me a template I can use my script to send out those emails.
    • Isai: We also need to advertise MinneHack and CTF in classes.
    • Ari: Who's doing that?
    • Isai: We'll pull up the class list with the tool in the GitHub and divide classes at the end of the meeting
  • Thomas: Sam's club membership?
    • Helen: The drinks and snacks for MinneHack should come from Sam's Club
    • Helen: We need to either borrow a member's account or by one for $60
    • Willbur: I have one you can borrow
    • shoutout to willbur
  • Helen: Past events page on website
  • Helen: Constitution update
    • Helen: The constitution needs to be updated, it still talks about the snack store
    • Isai: That's not okay, we'll vote on it after the meeting
  • Helen: Officer membership fees
    • Helen: Apparently this isn't in the constitution, but I was pretty sure only elected officers are except from membership fees
    • Isai & Ari: I remember agreeing to that
    • Helen: That seems like something we should add while we're editing the constitution later
  • Ringo: Unix class captioning
    • Ringo: I can do them over Thanksgiving, but only if absolutely necessary
    • Isai, Helen: I'll do my part over Thanksgiving break also
    • Isai: We already split it up, people just need to do it. It works out to 2 or 3 minutes per person
    • Isai: Everyone get it done before December, okay?
  • Louis: Door status update
  • Thomas: SSF Deliberation
    • Thomas: This Friday at 4:30 to 9:00 will be SSF deliberation
    • Thomas: I can be there until 7:00, but then I have something to do
    • Ari: I can also go to the deliberation
    • Ari: Someone needs to be there because they like you to be there, but you don't need to do anything
    • Thomas: It's in Coffman 307.
    • Thomas: Hopefully it'll go fast and we'll be done by 5:00, but probably not
  • Ringo: Thetis help wanted
    • Ringo: We are looking for help again, Ashmita is too busy
    • Michael: I'll do it
    • Ringo: No you won't, you're gonna do CTF
    • Isai: We can put a specific advertisement for front end developers in the next newsletter

TODOs

Short Term

  • Ari:
    • SSF Deliberations
  • Cassie:
    • Set up group photo thing
  • Jack
    • Respond to MLH follow-up with proper documentation
  • Helen:
    • Create newsletter sign up form
  • Isai:
    • Send email to collect ID numbers from current members for door access.
  • Louis:
    • Put constitution/rules on website
    • Find out what's the deal with the atrium TVs
  • Michael
    • Get meeting time info up on the website
  • Mike:
    • Get official UMN letterhead
  • Thomas:
    • CS&E Purchase Request
    • Email CSPurch about LAN party pizzas
  • Louis & Thomas:
    • minnehack.com DNS Renewal
  • Everyone:
    • Advertise for our events!!!

Medium Term

  • Helen:
    • Contact other ACM Chapters about MinneHack
  • Michael:
    • Update website theme to be compliant with department standard

Long Term

  • Jack
    • Delegate management of events like SDC
    • Write SDC Event Info and send to webmaster to put on website
  • Thomas:
    • Update ledger every 2 weeks