2018-11-12 Officer Meeting
November 12, 2018
(Posted
on 2018-11-12)
2018-11-12
Start Time: 7:00 PM
End Time: 7:45 PM
Attendance
- Isai (President)
- Helen (Vice President)
- Jack (Community Ambassador)
- Mike (Secretary)
- Michael (Webmaster)
- Ari (The Architect)
- Charlie (Cool Guy :))
Last Week's TODOs
Short Term
- Cassie:
- Jack
- Louis:
- Michael
- Mike:
- Thomas:
- Louis & Thomas:
- Everyone:
Medium Term
- Helen:
- Michael:
- Louis and Helen:
Long Term
Topics for Discussion
- Ari: Kanetus think talk
- Ari: Namecheap
- Ringo: We should consider getting the domain for 10 years in the interest of future paperwork reduction
- Isai: This is reasonable. Let's look in to costs.
- Isai: Volunteering at CSE career fair
- Isai: Let's look in to how we can become volunteers.
- Charlie: student groups have issues with committing to the career fair
- Ari: Website header
- Ari: Card access
- Isai: Adding to mailing list
- Ace: We can send email as acm@umn.edu!
- Ari: Update website
- Ari: MinneHack registrants
- Thomas: Sam's club membership?
- Helen: Past events page on website
- Helen: Constitution update
- Helen: Officer membership fees
- Helen: Unix class captioning
- Ringo: I can do them over Thanksgiving, but only if absolutely necessary
- Louis: Door status update
- Louis: I'm in touch with our new PoC in the CS dept admin office, Aaron Conner. Hopefully the door will be updated soon.
- Louis: The issue last time was that they used an old access list instead of the one I sent them
- Louis: In the future we'll need to collect Student ID numbers in addition to names, UCard #s, and x500s
- Thomas: Deliberation
Minutes
- Ari: Kanetus think talk
- Ari: I was in email contact with them, they haven't replied in a while.
- Ari: They were thinking a morning Think Talk, so like coffee.
- Ari: They have an app that uses your location to play descriptive audio.
- Ari: Namecheap
- Ringo: We should consider getting the domain for 10 years in the interest of future paperwork reduction.
- Isai: I think that's reasonable.
- Ringo: If we switch registrars, we want one with reasonable API access.
- Isai: We should look up how much it costs to buy a domain for ten years.
- Ringo: Deadline for this should be early December.
- Isai: Volunteering at CSE career fair
- Isai: This is what IEEE does and it gets them a lot of money.
- Isai: We could use that money to get pizza or some incentive for non-officer members to come to meetings
- Helen: To get that money you need to be the group throwing the event, which is a lot of work and the groups that already throw it might get mad if we steal their spot
- Ari: Website header
- Ari: This needs to happen
- Isai: Michael is working on it
- Ari: Card access
- Isai: Louis sent an email about it, it will happen
- Isai: We need a better way of updating the door access list.
- Louis: I'm in touch with our new PoC in the CS dept admin office, Aaron Conner. Hopefully the door will be updated soon.
- Louis: The issue last time was that they used an old access list instead of the one I sent them
- Louis: In the future we'll need to collect Student ID numbers in addition to names, UCard #s, and x500s
- Isai: We should put something about collecting ID numbers in the newsletter to get them from existing members
- Thomas: This should
- Isai: Adding to mailing list
- Isai: How should we add people to the mailing list?
- Mike: Currently the mailing list is only stored in MailChimp, and there's no automatic add function.
- Helen: I can get an automatic add link from MailChimp that we can distribute to people who want to be added.
- Ace: We can send email as acm@umn.edu!
- Isai: Which emails do we want to send from acm vs acmpr?
- Isai: We can look at what emails are currently being set from which account and decide what to do with them in the future.
- Ringo: Should we use this for MinneHack registration?
- Ari: I think acmpr for sponsor stuff, acm for registration stuff.
- Ari: Update website
- Things discussed at the MinneHack meeting:
- approve pull request from last Monday
- remove past events from events page
- add new events (specifically epic think talk)
- UMN header and footer
- Helen: We need to display past events instead of just deleting them. (The department requested this)
- Isai: The past events should be a link to a separate page, not the same timeline
- Isai: Until the 'old events' page gets implemented we need to just get the old events off the site
- Ari: MinneHack registrants
- Isai: We're at 250 currently
- Helen: We need to work on reaching out to people from other schools
- Helen: If you want to help you can look through the list of ACM chapters from other schools
- Isai: If you get me a template I can use my script to send out those emails.
- Isai: We also need to advertise MinneHack and CTF in classes.
- Ari: Who's doing that?
- Isai: We'll pull up the class list with the tool in the GitHub and divide classes at the end of the meeting
- Thomas: Sam's club membership?
- Helen: The drinks and snacks for MinneHack should come from Sam's Club
- Helen: We need to either borrow a member's account or by one for $60
- Willbur: I have one you can borrow
- shoutout to willbur
Helen: Past events page on website- Helen: Constitution update
- Helen: The constitution needs to be updated, it still talks about the snack store
- Isai: That's not okay, we'll vote on it after the meeting
- Helen: Officer membership fees
- Helen: Apparently this isn't in the constitution, but I was pretty sure only elected officers are except from membership fees
- Isai & Ari: I remember agreeing to that
- Helen: That seems like something we should add while we're editing the constitution later
- Ringo: Unix class captioning
- Ringo: I can do them over Thanksgiving, but only if absolutely necessary
- Isai, Helen: I'll do my part over Thanksgiving break also
- Isai: We already split it up, people just need to do it. It works out to 2 or 3 minutes per person
- Isai: Everyone get it done before December, okay?
Louis: Door status update- Thomas: SSF Deliberation
- Thomas: This Friday at 4:30 to 9:00 will be SSF deliberation
- Thomas: I can be there until 7:00, but then I have something to do
- Ari: I can also go to the deliberation
- Ari: Someone needs to be there because they like you to be there, but you don't need to do anything
- Thomas: It's in Coffman 307.
- Thomas: Hopefully it'll go fast and we'll be done by 5:00, but probably not
- Ringo: Thetis help wanted
- Ringo: We are looking for help again, Ashmita is too busy
- Michael: I'll do it
- Ringo: No you won't, you're gonna do CTF
- Isai: We can put a specific advertisement for front end developers in the next newsletter
TODOs
Short Term
- Ari:
- Cassie:
- Jack
- Helen:
- Isai:
- Louis:
- Michael
- Mike:
- Thomas:
- Louis & Thomas:
- Everyone:
Medium Term
Long Term