Minutes 2018-09-05

2018-09-05

Attendance

  • Isai (President)
  • Helen (Vice President)
  • Thomas (Treasurer)
  • Louis (Systems Administrator)
  • Jack (Community Ambassador)
  • Cassie (Membership)
  • Mike (Secretary)
  • Cassie (Membership)
  • Michael (Webmaster)
  • Ace (Nice)
  • Nathan (Ringo)
  • Ari (The Architect)

Last Week's TODOs

Short Term

  • Cassie:
    • Clean microwave or bring in new one
  • Helen:
    • Look over Ari's copy of MinneHack registration email
    • Make event flyer
    • Update pizza budget to include price of 2 liters
    • Send information on upcoming events to Kevin Allen
  • Isai:
    • Pick up candy for event tomorrow
  • Jack:
    • Talk to Ace about pizza permit
    • Contact resume event sponsors
  • Mike:
    • Send out newsletter
  • Nathan:
    • New mailing list system
    • Unix classes
    • Migrate memberlist away from google drive
  • Thomas:
    • Talk to Mats/Sue about department budget

Medium Term

  • Helen and Jack:
    • Food for SDC
  • Thomas:
    • Meet with and email Sue about various things
    • Update the ledger
    • Email Cargill

Long Term

  • Nathan:
    • Talk to CSEIT about IPV6
    • Talk to CSEIT about Northern Lights gigapop

Topics for Discussion

  • Condoms
  • Welcome week mailing list additions
  • Update gopherlink with events
  • Unix class pizza permits
  • Updates on Donuts with the Dept times?
  • Reaching out to potential sponsors for events
  • Shana availability for meetings?
  • Update bylaws to outline membership procedures
  • LED sign
  • Website 404 page
  • Banner thing
  • How to spend membership fee
  • Solar car collaboration
  • Getting in to the state fair next year
  • Legal stuff in software event
  • Go over and establish email responsibilities (who replies to what)
  • Which discord channels are non-members allowed to see
  • Look at the profs availability then schedule coffee and donuts
  • Dania is setting up a membership fee collection system
  • Dry storage for members
  • Getting MinneHack sponsors
  • Membership fees for cups and coffee
  • Papertrail
  • Database schemas
  • MinneHack privacy policy lawyer update
  • Pizza permits for events
  • SSF check
  • Check from CSE org fair
  • SSF contact sheet
  • SSF request website
  • SSF office hours
  • Laundry
  • Reimbursements
  • 3M as potential MinneHack sponsor
  • Attending SESB meetings
  • Date for finals event
  • Update door list
  • Printer
  • Activities fair check-in
  • People can't connect to the website over the table LAN
  • P card update
  • ACM new member/old member mixer
  • Advertise upcoming events
  • Standardized response to "how do i get involved?" emails

Minutes

  • Condoms
    • We have money from ssf for 500 branded condoms as soon as the check goes through
  • Welcome week mailing list additions
    • We added all of the people who signed up during welcome week to the mailing list
  • Update gopherlink with events
    • Jack put all of them except the polaris talk and the unix classes on there already, those are going up soon
  • Unix class pizza permits
    • Helen did them already
  • Updates on Donuts with the Dept times?
    • It looks like Fridays from 11 to 12 work best for the people who filled out the form
    • Towards the end of the month would be better
  • Reaching out to potential sponsors for events
    • We emailed ameriprise, Jack will talk to polaris, Isai will to to cargill and sbs commerce tomorrow
  • Shana availability for meetings?
    • We might need to do a Shana breifing meeting
    • We'll send her an email about choosing a time for that
    • Louis, Isai, and Thomas are the people who most need to be there
  • Update bylaws to outline membership procedures
    • Sue says our bylaws need to outline membership cost and the fact that members can pay for a full year or for a single semester
  • LED sign
    • For promoting at exploreu it would be nice to have an LED sign to catch people's eyes
    • Ace has something similar they could bring in
    • Ringo will cost it out and we can decide whether or not to spend membership fees on it
  • Website 404 page
    • We will be doing the firing one Michael posted
  • Banner thing
    • We can put pictures of our group and a little blurb on a banner and Susan, the assistant dean, will provide it to us for free
  • How to spend membership fee
    • Helen has been telling people we spend it on coffee and cups
    • LED sign, possibly
    • Hardware for the systems committee (garlic box, new full time router)
  • Solar car collaboration
    • Isai talked to them at the state fair and they're interested in possibly doing a collaboration with us
    • If anyone has ideas for a collaboration we can do with them feel free to get at us
  • Getting in to the state fair next year
    • CSE might let us go as a student group
  • Legal stuff in software event
    • Send out an email asking people for questions they have about legality and take them to the lawyers
  • Go over and establish email responsibilities (who replies to what)
    • Cassie has been good about replying to membership things
    • External things about interacting with our group should go to Jack, financial stuff should go to Thomas
    • We should stop putting job listing on the newsletter and put them in a paid-member only discord channel
  • Which discord channels are non-members allowed to see
    • We should clean up the many channels we have, and while we're at it decide which channels non-members should be allowed to see
  • Dania is setting up a membership fee collection system
    • At some time in the future we should stop accepting cash payments for membership fees
    • They will email us when the new service is set up
  • Dry storage for members
    • If someone wants to bring protein powder or oatmeal or whatever, should they be allowed to keep it in the server closet?
    • If things are left in the former snack store they may be taken
    • We may set up a system similar to exceed's system with the dot stickers
    • Assume fridge food is private unless marked otherwise
  • Getting MinneHack sponsors
    • We are reaching out to 3M and SPS Commerce
    • We can also probably get HOMI
    • We also need to talk to Target, the person we were supposed to reach out to didn't respond
    • Isai knows someone who works at Best Buy
    • We can also talk to people at the cse career fair, we have MinneHack business cards
  • Papertrail
    • We should buy their cheapest tier syslog server, which gets a month of back records
    • Cost is $7 per month
  • Systems committee updated all of the machines during the meeting
  • Database schemas
    • The fields in the memberlist schema got checked off during the meeting
  • MinneHack privacy policy lawyer update
    • The lawyers have not emailed back, Helen can email them again
  • Pizza permits for events
    • Helen got permits for everything except SDC because we are getting bagels and coffee for SDC
  • SSF check
    • The check has been taken care of
    • Also, Thomas needs to go the the meeting
  • Check from CSE org fair
    • We will email Ben Koch about how to get that money
  • SSF contact sheet
    • Isai and Thomas should be the ones on that sheet so that they will be the ones that get the emails
  • SSF request website
    • Next week we need to check the ssf request website for new information
  • SSF office hours
    • Budget preparers can go to Sarah's office hours if they have questions
  • Laundry
    • Helen will do the laundry at Ringo's apartment tomorrow
    • Also in the future we should request ssf funds for detergent
  • Reimbursements
    • Thomas emailed Sue and she seemed mad
    • In the future Thomas will get a concrete answer about reimbursements
    • After we get a p card reimbursements will be a non-issue as we will be able to make our own purchases
  • 3M as potential MinneHack sponsor
    • Isai will talk to the guy tomorrow
  • Attending SESB meetings
    • Meetings are every other Wednesday at 5:00
    • Isai and Louis will go, Thomas cannot go
  • Date for finals event
    • This will be an event where we have pizza and listen to lofi hip hop beats on the last day of classes before finals
    • Helen will schedule it at 5:00 on December 12th
  • Update door list
    • At some point this week the system will be automated and it will no longer be Cassie's job
  • Printer
    • Printer money is in the budget and Mats says the budget looks good
  • Activities fair check-in
    • On Wednesday the 12th from 12:00 to 4:00 there will be an activities fair
    • Ringo will reserve us a table and stay there until Ari taps in
  • People can't connect to the website over the table LAN
    • It's a non-issue
  • ACM new member/old member mixer
    • A previous president who is friends with a lot of old members recenty rejoined and maybe we should do a mixer
    • This could potentially be a members-only event
  • Advertise upcoming events
    • We need to print resume event fliers and put them up tonight or tomorrow
    • Ace just left the room to print them
  • Standardized response to "how do i get involved?" emails
    • Jack will write a copy and put it in keybase
  • ACM-W memberlist
    • ACM-W needs to be able to add members to our memberlist
    • Systems committee will assign somebody from ACM-W the admin role so that they can do that
    • Possibly set up a system where members added by the ACM-W admin have a specific tag
  • Sue asking about our current money
    • Sue wants to know what we're doing with our unspent MinneHack money
    • We should tell her we will spend it on MinneHack this year
  • ICPC team email
    • Multiple people have asked about an ICPC team
    • If we decide to send any teams we will need to be invloved in that
    • We could also ask whether anyone else is interested in attending in the newsletter

TODOs

Short Term

  • Ace
    • Talk to Jess about a new Target contact
  • Helen:
    • Update pizza budget to include price of 2 liters
    • Send information on upcoming events to Kevin Allen
    • Buy bleach
    • Advertise for resume event
  • Michael
    • ICPC stuff
  • Nathan:
    • New mailing list system
    • Unix classes
    • Migrate memberlist away from google drive
  • Thomas:
    • Do all the things you are supposed to do

Medium Term

  • Helen and Jack:
    • Food for SDC
  • Thomas:
    • Meet with and email Sue about various things
    • Update the ledger
    • Email Cargill

Long Term

  • Nathan:
    • Talk to CSEIT about IPV6
    • Talk to CSEIT about Northern Lights gigapop