2018-09-05
September 5, 2018
(Posted
on 2018-09-05)
Attendance
- Isai (President)
- Helen (Vice President)
- Thomas (Treasurer)
- Louis (Systems Administrator)
- Jack (Community Ambassador)
- Cassie (Membership)
- Mike (Secretary)
- Cassie (Membership)
- Michael (Webmaster)
- Ace (Nice)
- Nathan (Ringo)
- Ari (The Architect)
Last Week's TODOs
Short Term
- Cassie:
- Helen:
- Isai:
- Jack:
- Mike:
- Nathan:
- Thomas:
Medium Term
Long Term
Topics for Discussion
- Condoms
- Welcome week mailing list additions
- Update gopherlink with events
- Unix class pizza permits
- Updates on Donuts with the Dept times?
- Reaching out to potential sponsors for events
- Shana availability for meetings?
- Update bylaws to outline membership procedures
- LED sign
- Website 404 page
- Banner thing
- How to spend membership fee
- Solar car collaboration
- Getting in to the state fair next year
- Legal stuff in software event
- Go over and establish email responsibilities (who replies to what)
- Which discord channels are non-members allowed to see
- Look at the profs availability then schedule coffee and donuts
- Dania is setting up a membership fee collection system
- Dry storage for members
- Getting MinneHack sponsors
- Membership fees for cups and coffee
- Papertrail
- Database schemas
- MinneHack privacy policy lawyer update
- Pizza permits for events
- SSF check
- Check from CSE org fair
- SSF contact sheet
- SSF request website
- SSF office hours
- Laundry
- Reimbursements
- 3M as potential MinneHack sponsor
- Attending SESB meetings
- Date for finals event
- Update door list
- Printer
- Activities fair check-in
- People can't connect to the website over the table LAN
- P card update
- ACM new member/old member mixer
- Advertise upcoming events
- Standardized response to "how do i get involved?" emails
Minutes
- Condoms
- We have money from ssf for 500 branded condoms as soon as the check goes through
- Welcome week mailing list additions
- We added all of the people who signed up during welcome week to the mailing list
- Update gopherlink with events
- Jack put all of them except the polaris talk and the unix classes on there already, those are going up soon
- Unix class pizza permits
- Updates on Donuts with the Dept times?
- It looks like Fridays from 11 to 12 work best for the people who filled out the form
- Towards the end of the month would be better
- Reaching out to potential sponsors for events
- We emailed ameriprise, Jack will talk to polaris, Isai will to to cargill and sbs commerce tomorrow
- Shana availability for meetings?
- We might need to do a Shana breifing meeting
- We'll send her an email about choosing a time for that
- Louis, Isai, and Thomas are the people who most need to be there
- Update bylaws to outline membership procedures
- Sue says our bylaws need to outline membership cost and the fact that members can pay for a full year or for a single semester
- LED sign
- For promoting at exploreu it would be nice to have an LED sign to catch people's eyes
- Ace has something similar they could bring in
- Ringo will cost it out and we can decide whether or not to spend membership fees on it
- Website 404 page
- We will be doing the firing one Michael posted
- Banner thing
- We can put pictures of our group and a little blurb on a banner and Susan, the assistant dean, will provide it to us for free
- How to spend membership fee
- Helen has been telling people we spend it on coffee and cups
- LED sign, possibly
- Hardware for the systems committee (garlic box, new full time router)
- Solar car collaboration
- Isai talked to them at the state fair and they're interested in possibly doing a collaboration with us
- If anyone has ideas for a collaboration we can do with them feel free to get at us
- Getting in to the state fair next year
- CSE might let us go as a student group
- Legal stuff in software event
- Send out an email asking people for questions they have about legality and take them to the lawyers
- Go over and establish email responsibilities (who replies to what)
- Cassie has been good about replying to membership things
- External things about interacting with our group should go to Jack, financial stuff should go to Thomas
- We should stop putting job listing on the newsletter and put them in a paid-member only discord channel
- Which discord channels are non-members allowed to see
- We should clean up the many channels we have, and while we're at it decide which channels non-members should be allowed to see
- Dania is setting up a membership fee collection system
- At some time in the future we should stop accepting cash payments for membership fees
- They will email us when the new service is set up
- Dry storage for members
- If someone wants to bring protein powder or oatmeal or whatever, should they be allowed to keep it in the server closet?
- If things are left in the former snack store they may be taken
- We may set up a system similar to exceed's system with the dot stickers
- Assume fridge food is private unless marked otherwise
- Getting MinneHack sponsors
- We are reaching out to 3M and SPS Commerce
- We can also probably get HOMI
- We also need to talk to Target, the person we were supposed to reach out to didn't respond
- Isai knows someone who works at Best Buy
- We can also talk to people at the cse career fair, we have MinneHack business cards
- Papertrail
- We should buy their cheapest tier syslog server, which gets a month of back records
- Cost is $7 per month
- Systems committee updated all of the machines during the meeting
- Database schemas
- The fields in the memberlist schema got checked off during the meeting
- MinneHack privacy policy lawyer update
- The lawyers have not emailed back, Helen can email them again
- Pizza permits for events
- Helen got permits for everything except SDC because we are getting bagels and coffee for SDC
- SSF check
- The check has been taken care of
- Also, Thomas needs to go the the meeting
- Check from CSE org fair
- We will email Ben Koch about how to get that money
- SSF contact sheet
- Isai and Thomas should be the ones on that sheet so that they will be the ones that get the emails
- SSF request website
- Next week we need to check the ssf request website for new information
- SSF office hours
- Budget preparers can go to Sarah's office hours if they have questions
- Laundry
- Helen will do the laundry at Ringo's apartment tomorrow
- Also in the future we should request ssf funds for detergent
- Reimbursements
- Thomas emailed Sue and she seemed mad
- In the future Thomas will get a concrete answer about reimbursements
- After we get a p card reimbursements will be a non-issue as we will be able to make our own purchases
- 3M as potential MinneHack sponsor
- Isai will talk to the guy tomorrow
- Attending SESB meetings
- Meetings are every other Wednesday at 5:00
- Isai and Louis will go, Thomas cannot go
- Date for finals event
- This will be an event where we have pizza and listen to lofi hip hop beats on the last day of classes before finals
- Helen will schedule it at 5:00 on December 12th
- Update door list
- At some point this week the system will be automated and it will no longer be Cassie's job
- Printer
- Printer money is in the budget and Mats says the budget looks good
- Activities fair check-in
- On Wednesday the 12th from 12:00 to 4:00 there will be an activities fair
- Ringo will reserve us a table and stay there until Ari taps in
- People can't connect to the website over the table LAN
- ACM new member/old member mixer
- A previous president who is friends with a lot of old members recenty rejoined and maybe we should do a mixer
- This could potentially be a members-only event
- Advertise upcoming events
- We need to print resume event fliers and put them up tonight or tomorrow
- Ace just left the room to print them
- Standardized response to "how do i get involved?" emails
- Jack will write a copy and put it in keybase
- ACM-W memberlist
- ACM-W needs to be able to add members to our memberlist
- Systems committee will assign somebody from ACM-W the admin role so that they can do that
- Possibly set up a system where members added by the ACM-W admin have a specific tag
- Sue asking about our current money
- Sue wants to know what we're doing with our unspent MinneHack money
- We should tell her we will spend it on MinneHack this year
- ICPC team email
- Multiple people have asked about an ICPC team
- If we decide to send any teams we will need to be invloved in that
- We could also ask whether anyone else is interested in attending in the newsletter
TODOs
Short Term
- Ace
- Helen:
- Michael
- Nathan:
- Thomas:
Medium Term
Long Term