2025-01-19 Meeting

January 19, 2025

2025-01-19 Meeting

Start Time: 17:11 End Time: 18:00

Attendance

• Quinn
• Alice
• Iris
• Autumn
• Nadia
• Riley
• Elena!

Last Week's TODOs

• Iris
  • Put in Neo-Medusa thing
• Riley
  • Put info on servers and such and their access/rules on acm.umn.edu/resources/systems
• Elena
  • Find how to get Soundbyte spotlight (info in one of the meeting minutes)
  • Email blast stuff (info in one of the meeting minutes)
• Autumn
  • Cooking the dragon into a nice meal
• Iris + Autumn
  • More regular washing covers in ACM rooms

Last Week's MH TODOs

• Alice
  • MH food permit (long-term)
    • (Including determining how much food to get)
  • Reconaissance for costs
  • Dig into MH tees details
    • Wentworth Screen Printing
• Autumn
  • woodlands email
  • vgdc
  • [/] acmw
  • ieee
• Autumn & Nadia
  • print posters
• Elena
  • social coding
• Iris
  • plumb bob

Topics for Discussion

• Prepackaged everything for snacks
• Iris "dug into" the MH tee details
• Got a rough quote
• Steve has not gotten back about tee sizes
  • Other sponsor has
  • We will get a surplus of black shirts because it's cool
  • Normalize the following proportional distribution to the ideal shirt count of 180:
  • Small: 6
  • Medium: 26
  • Large: 24
  • X-Large: 27
  • X-Small: 3
  • XX-Large: 1
• In previous years we have counted both in-persons and out-persons as in-persons for attendance
  • Actual in-persons are closer to 150 than the full count of 370
  • We think we can fairly safely say 150 attendants
    • 200 aspirational
  • Better to over-plan than under-plan
• In terms of bags...
  • We can not put the year on it so we could reuse them for later years
  • Plus the numbers "look bad" -Iris
  • Simple design, just yellow with this year's logo
  • Getting them from "Totally Promotional"
• Finalize minihacks
  • Ideas:
    • Mini-CTF
      • Need to start working on it rn if so
      • But actually we are not doing this one
        • We already do this one other times and we are doing advent of code - similar
    • Code Golf
      • Need to start working on it rn
    • Smash Tourney (could bring wii and gamecube controllers!)
    • Presentation Karaoke
      • Fairly easy to get going
      • Projector package should be set
    • Like Mini-"Advent of Code"
      • Need to start working on it rn
  • Hacking starts at 2pm, ends at noon next day. Mini-hacks every 3 hours
    • Start them at 5pm, then 8pm...
      • 5pm: set-and-forgets like code golf and advent (simultaneous)
      • 8pm: more real, like smash tourney or presentation karaoke
      • 10am: close up these mini-hacks
      • Unfortunately no time for fourth mini-hack so we have to choose 8pm
• Schedule blast for first day/week of classes
  • First-week-of-classes email
  • First newsletter: UNIX classes, MinneHack
  • We have list of professors to email
• Diatomaceous Ærth
  • Covered. Just a light sprinkle here and there where it counts.
• Putting S25 events on site
  • Riley's job!
• Long term: site redesign and refactor
  • Autumn will determine when to do this when the information provides itself

Todos

• Iris
  • Put in Neo-Medusa thing
• Autumn
  • Cooking the dragon into a nice meal
  • Email blast to professors with BCCing
    • Schedule for Tues 8am
  • Get a plan for the website conceived
  • woodlands email
  • [/] acmw email
• Iris + Autumn
  • More regular washing covers in ACM rooms
• Elena
  • Email Kolb
    • Schedule for Tues 8am
• Riley
  • Put S25 events on site
• Everyone
  • If running an event, indicate what date/times work
• Quinn
  • Start UNIX classes posters

MH todos

• Alice
  • MH food permit (long-term)
    • (Including determining how much food to get)
    • Just pizza. Simple email will do.
    • Within the week pls.
  • Rework estimates with lower attendance count (150)