2024-10-20 Meeting

Start Time: 17:12 End Time: 17:26

Attendance

• Alice
• Quinn
• Iris
• Autumn
• Elena
• Nadia
• Riley

Last Week's TODOs

• Riley
  • Put blurbs on the website
  • Put info on servers and such and their access/rules on acm.umn.edu/resources/systems
• Nadia
  • [/] Review TOS before officially posting it (with remade TOS)
• Elena
  • Find how to get Soundbyte spotlight
  • Email blast stuff
• Alice
  • Make event blurbs
• Iris
  • Follow up with currently confirmed sponsors with list of things we need from them

Last Week's MH TODOs

• Quinn
  • Email more MH potential sponsors
• Alice
  • Investigate Canvas course about invoicing sponsors
  • MH food permit (long-term)

Topics for Discussion

• ACM x Plumb Bob study night
  • Costs would be split way, which we will not be able to accomodate
  • We could hypothetically offer our room, but we have no real reason to do so because people already study in the ACM Room
  • Our interests do not seem to overlap all that much, but...
    • Beyond the monetary aspect, it would require minimal effort on our part, and it would give us some gain (like exposure)
  • So we can respond with the indication that we cannot offer funds but can proffer our support and environment
• MinneDetails
  • Alice started working on the SSF application for MinneHack now that she has the info she needs
    • We have a higher cost for the room this year (about double)
      • So may not be able to get any food coverage from SSF
      • But we cannot inform them of the increase in price of the room to haggle at least some money for food
  • We should think about registration infrastructure and timing
    • Before winter break would be ideal (and before people are too worried about finals)
      • Right after Thanksgiving break would be good
  • Do we have detailed attendance documentation for prior MinneHacks?
    • Iris may have details on her 2023 MH application from last year, Alice will examine this further
  • Promotion
    • Flyers
    • Standard channels (newsletter + discord announcements)
    • Email Blast for sure
    • SoundByte?
• Declaration of ChalSummit1g
  • Friday the 25th, evening is when everyone seems to be available for collaboratively writing CTF challenges
• Formally declaring 5:00pm as our meeting time (its currently 5:30pm but 5:00 always works better for everyone involved)
  • Make it so

TODOs

• Riley
  • Put blurbs on the website
  • Put info on servers and such and their access/rules on acm.umn.edu/resources/systems
• Nadia
  • [/] Review TOS before officially posting it (with remade TOS)
• Elena
  • Find how to get Soundbyte spotlight (info in one of the meeting minutes)
  • Email blast stuff (info in one of the meeting minutes)
• Alice
  • Forward sponsorship payments to Justin
  • Respond to Plumb Bob about having not the money but the spirit and the space

MH TODOs

• Quinn
  • Email more MH potential sponsors
• Alice
  • MH food permit (long-term)