2022-02-14 Online Meeting

Start Time: 17:00 End Time: 18:00

Attendance

• Kelton (President)
• Shaun (Vice President)
• Cole (Treasurer)
• Andrew (Treasurer)
• Hermant (Systems Admin)
• Minnerva (Webmaster)

Last Week's TODOs

n/a

Topics for Discussion

• new webmaster stuff
• updated officer list (in room, w/ pics) w/ cone
• rewriting opaque in racket
• open houses (real)
• in person officer meetings(?)
• finalise what to do with target money
• postmaster officer role
• (dis)honorably discharge louis from github org
• meeting minutes (real)
• ssf update
• officer transfer
• cse cookout

Minutes

• new webmaster stuff

  • need to update website to be up to date (officers, events)
  • new webmaster (Minnerva)

• updated officer list (in room, w/ pics) w/ cone

  • Kelton/Andrew: have every officer take pictures with the cone that has the face on it
  • allows people to identify officers easier
  • need to give new officers drive access
  • the officer list is out of date in the ACM room
  • Andrew is now Treasurer/Helper Goblin

• rewriting opaque in racket

  • also considering codeday

• open houses (real)

  • open houses are starting next week
  • everyone should make an effort to be here Tuesdays from 4-6 PM

• in person officer meetings(?)

  • possible

• finalise what to do with target money

  • Kelton: $1,000 allotted for mural for ACM room
    • something to think about later
  • increased Costs on SDR, FGPA
    • Cole: cost increases are ~$340 + ~$140 respectively
    • Verdict: don't want to deal with SSF; eat the cost
  • $100 ACM Mascot
    • Kelton: it's a better way to advertise for our events to provide a friendly and relatable public face for our events
  • new harddrives
    • Dell refurnished harddrives are used for VM
  • snacks
    • Hermant: no snacks from the Target Fund

• postmaster officer role

  • a proposed officer whose job is to respond to emails
    • decided to stick not add postmaster role
    • emails are now Andrew's job
    • newsletter is now Shaun's job

• (dis)honorably discharge louis from github org

  • need ownership changes
  • Cole: there are warnings are on the ACM Github for not paying something

• meeting minutes (real)

  • now Minnerva's job until further notice

• ssf update

  • all Astra requests are in!
    • Cole's tricks are pretty good (good job)
  • Cole: I'm going to wrap up SSF requests tonight
  • ACM can do more events (can do up to 8; currently at 6)
  • each SSF event needs to be justified
  • [EVENT] anime night (3/11)
    • date changed from (2/25) -> (3/11)
    • Cole, Andrew, Kelton: Shifted date due to clash with Blog Workshop event
  • [EVENT] study for finals with ACM
    • Andrew's job to do the Astra request and organize the event
  • [EVENT] lan party w/ IEEE

• officer transfer

• cse cookout

  • ACM Grill Night (4/20)
  • Cole: it would be nice by then to do something outside like grilling
  • Kelton: probably not something we can ask money for; will probably have to pull from Target fund
  • consider co-hosting CSE Week Cookout

Newsletter

n/a

TODOs

Today:

• Everyone:
  • Give new officers drive access
• Cole:
  • Wrap up SSF requests

One Week:

• Everyone:
  • Update officers list (ACM room, docs)
  • Consider + potentially email for co-hosting CSE Week Cookout
• Cole:
  • Come up with some options/choices of getting new harddrives
• Andrew:
  • Come up with some options/choices of getting new harddrives
  • Do Astra request + organize for
• Hermant:
  • Come up with some options/choices of getting new harddrives
  • Talk to the power people about getting more power in the server closet
  • Get table DHCP working

Recurring:

• Andrew:
  • Emails are now your job
• Shaun:
  • The newsletter is now your job
• Minnerva:
  • Meeting Minutes are now your job until further notice