2021-01-21 Online Meeting
Start Time: 13:07 End Time: 14:08
Attendance
- Charles (President)
- Mike (Vice President)
Cole (Treasurer)- Kelton (Treasurer)
- Hemant (Systems Admin)
- Andrew (Webmaster)
Louis
Last Week's TODOs
Today
- Cole:
- Email Sue
One Week
- Andrew:
- Add new sponsors to website
- Kelton:
- Fill out student group registration form
- Mike:
- Annual report
- Reset acmpr's password
- Everyone:
- Fill out the whentomeet
Four Weeks
- N/a
Blocked/Long Term
- Charles:
- Try to get minnehack@umn.edu (not actively pursuing)
- Finish new sponsorship info
- Hemant:
- Schedule an infastructure rebuild meeting
- Look at using google drive for backup
- Inventory member machines
- Change table to be public-DHCP
- Talk to someone about power for closet
- 10Gb project (pending Irene)
- Cole and Kelton:
- Pre-approval forms (labelmaker, cleaning supplies)
- Everyone:
- Update the officer wiki
- Somebody:
- Throw away the bad machines, hubs, hard drive trays, rails, etc
- Do the laundry
- More fridge
- Reserve great hall for 2022 (can't do more than a year in advance)
- Update room rules
Topics for Discussion
- Prompts
- Prizes
- Is there going to be a Twitch/other stream?
- Are there any sponsors expecting presentation/similar slots? How do we loop them in? Stream keys for them?
- Onboarding mentors/sponsors to chat. Need a mentor/sponsor coordinator.
- We collected Resumes, right? How many are there? How do we get them out to sponsors?
- What the hell happened to sending an RSVP? We have no idea how many people/if anyone is going to come.
- What happened to the previous consensus to use discord or noone will pay attention to the chat platform? CodeDay tried this multiple times and it was a disaster each time...
- Fleshing out run of show document
- Choosing new meeting time
Minutes
- Prompts
- Mike: I think we were waiting for sponsors before we decide that? What's the status on that
- Andrew: I think that's only for platinum, and we didn't get a platinum sponsor this year
- Charlie: Ecolab has their own prompt, so we need three or four more in addition to that
- Charlie: We can figure this out in detail at the brainstorming session this evening
- Prizes
- Charlie: We have $6000 to spend. I think the prizes should be decided once we know the difficulty of each prompt
- Charlie: That hould be enough for Ecolab's prizes, three more catagories, and maybe a fun category like code golf or something
- Is there going to be a Twitch/other stream?
- Charlie: I think it might be a good idea to run the stream from cole's house, since most of the staff is there or could be
- Charlie: Is your internet stable?
- Kelton: Mostly, but it does cut out in the middle of the night sometimes
- Charlie: That's probably better/safer than being on campus
- Charlie: I think that we run both a twitch stream and a zoom call for people who can't use twitch
- Are there any sponsors expecting presentation/similar slots? How do we loop them in? Stream keys for them?
- Charlie: It would probably be easier to just have sponsors join the zoom call, then stream the zoom call, rather than anything else
- Charlie: I know Ecolab is doing a thinktalk at 2pm on Saturday
- Charlie: I think it makes sense to let each of the sponsors introduce themselves during the kickoff
- Onboarding mentors/sponsors to chat. Need a mentor/sponsor coordinator.
- Kelton: Do we have emails for the sponsors to send them the rocketchat link?
- Charlie: We should be able to get that information to each of them by Friday
- Charlie: Cigna is sending two per shift, I assume ecolab is sending someone, I haven't heard from CAT or Best Buy yet
- Charlie: Does anyone want to be the mentor coordinator?
- Kelton: I can do that I guess
- Charlie: We should probably have a judging coordinator, too
- Charlie: Cigna has two judges, I assume some of us will be judging too
- We collected Resumes, right? How many are there? How do we get them out to sponsors?
- Hemant: We have 90ish people in rocketchat right now
- Hemant: We have resumes for roughly half of those
- Charlie: I assume we can just send them a drive link or a zip file
- Charlie: If they want a specific format I'm sure that'll be fine too
- What the hell happened to sending an RSVP? We have no idea how many people/if anyone is going to come.
- Hemant: Because we have people logging onto the chat platform that should be good enough
- Hemant: It feels unnecessary to collect RSVPs for an online event with no max attendance
- Andrew: We should send out a newsletter telling people to sign up
- Mike: Yeah I can do that later today
- What happened to the previous consensus to use discord or noone will pay attention to the chat platform? CodeDay tried this multiple times and it was a disaster each time...
- well we already did it so too late now
- Fleshing out run of show document
- Charlie and the antisocial gamers will do this tonite they pwomise
- Choosing new meeting time
- Monday at 5:30? Someone needs to ask Cole
Newsletter
- MinneHack registrations begging
TODOs
Today
- Charlie:
- Get sponsor info, offer twitch thinktalks
- Mike:
- Send registration email blast
- Charlie, Kelton, Hemant:
- Figure out prizes, prompts, run of show
One Week
- Kelton:
- Fill out student group registration form
- Mike:
- Reset acmpr's password
Four Weeks
- N/a
Blocked/Long Term
- Charles:
- Try to get minnehack@umn.edu (not actively pursuing)
- Finish new sponsorship info
- Hemant:
- Schedule an infastructure rebuild meeting
- Look at using google drive for backup
- Inventory member machines
- Change table to be public-DHCP
- Talk to someone about power for closet
- 10Gb project (pending Irene)
- Cole and Kelton:
- Pre-approval forms (labelmaker, cleaning supplies)
- Everyone:
- Update the officer wiki
- Somebody:
- Throw away the bad machines, hubs, hard drive trays, rails, etc
- Do the laundry
- More fridge
- Reserve great hall for 2022 (can't do more than a year in advance)
- Update room rules