2020-02-17 Officer Meeting
Start Time: 18:40 End Time: whenever
Attendance
- Helen (President)
- Mike (Vice President)
- Nathan (Treasurer)
- Louis (Systems Admin)
- Charles (Community Ambassador)
- Hemant (Membership)
Ashmita (Webmaster)- Cole (Secretary)
TODOs
Today
- Helen:
- Talk to Ashmita
- Hemant:
- Update door list
One Week
- Charlie:
- Find sock person
- Plan Ecolab think talk
- Will SPS do a think talk?
- Finish new sponsorship info (tier outline is done)
- Talk to Darielle about Target site visit
- Helen:
- Reserve room for paper pals
- Make poster for paper pals
- Update paper pals z-link
- Complete PCard training
- Delete PayPal (with charles)
- Get registered for classes asap
- Louis:
- Put links in budget requests
- Nathan:
- Talk to SSF about the class registration event
- Schedule a tax meeting
-
Purchase Requests
- Bus
- Paper Trail
- Parking
- Send oculus
- Send booth material stuff back
-
Purchase request room restock items
- Gauze
- Blue painter's tape
- Powdered coffee creamer
- Waffle supplies (vegetable oil, pancake mix, syrup)
- Waffle maker?
- Toner <- We have the money for it
- Tissues
- Disinfectant wipes
- Surgical masks
- Materials masks
Four Weeks
None
Blocked/Long Term
- Louis:
- Talk to someone about power for closet
- More rack
- More fridge
- 10Gb project (pending Irene)
- Louis/Hemant:
- Make the website bad for april fools (SpOnGeBoB TeXt)
- Set up mail server
Topics for Discussion
- Charlie: Louis's garbage
- Louis: Bookstack
- Louis: (Backups)
- Cole: Password manager
- Cole: Off-site Backups (3-2-1 rule)
- Cole: Mail server
- Nathan: TigerGraph
- Louis: Advertising to classes (Unix classes and open houses)
- Cole: Mini Fridge
- Nathan: Class registration event
Minutes
- Charlie: Louis's garbage
- Louis: What garbage
- Charlie: All of the old switches and hubs that you have sitting around
- Charlie: You can keep one here, but the garbage servers also need to leave
- Can we give them to IEEE?
- Hemant: This sounds good, it's like the circle of life
- Helen: Louis, please put something in discord about them
- Louis: Also I don't know who that tower belongs to
- Helen: I think it might be Neil's; I'm facebook friends with him and I can message him
- Mike: Include a picture
- Louis: Bookstack
- Cole: Bookstack is our new wiki software and it's very helpful, officers should work on updating their info
- Helen: That should be something that we do very soon
- Cole: Louis can you figuire out the config file to do Draw.io integration and fix the uploads
- Louis: Long term knowledge that would be useful in the future like how to reserve a room
- Louis: Some keybase stuff that can be public will also be brought over to Bookstack
- Helen: What items would that include?
- Louis: We have three classes of objects in keybase and drive. (1) photos and stuff, that can stay. (2) working documents that get updated during a "minnehack season"/year. these stay. (3) long-term knowledge documents that mostly get referenced. these get moved.
- Louis: (Backups)
- Louis: Everything in the rack that's owned by ACM should be backed up at the moment
- Hemant: We could rclone backups to S3 or Google Drive
- Louis: Google Drive sounds like a good idea since we have unlimited storage through the University
- Cole: Password manager
- Hemant: Are we using BitWarden?
- Charlie: No, it costs money each month for team usage, Passbolt is a good alternative
- Cole: Louis can you set that up to be locally hosted?
- Louis: Sure.
- Cole: Mail server
- Charlie: I think the only thing we need out of the mail server is to send mail
- Louis: I would like to set up something like MailCcow that has more features (IMAP & Webmail)
- Hemant: Mail-in-a-Box sounds like a good solution
- Charlie: Does it have CAN Spam/mailing list features?
- Louis: No, that's outside the scope of what it's supposed to do. That wouldn't be hard to setup on top of IMAP though (probablyTM)
- Helen: I'll make it a joint Louis and Hemant task
- Nathan: TigerGraph
- Nathan: TigerGraph wants to do a think talk and buy us pizza
- Helen: When are they available?
- Nathan: Not sure
- Helen: This is fine, they seem like a good company. Who is talking to them right now?
- Nathan: Nobody
- Charlie: I will be mailing them since that's my job
- Helen: Pick a date, pick a room, get posters going and good
- Louis: Advertising to classes (Unix classes and open houses)
- It's not in Lind40, it's in CivE230
- Helen: I will make poster
- Cole: Should we mass email CSCI professors to have them advertise the events?
- Helen: Yes, we have a spreadsheet of all of them that we can use for this
- Charlie: We should target 1113, 1133, 1913, 1933, 2021, 2041
- Cole: Who's talking to who?
- Charlie: We will claim professors from the spreadsheet
- Helen: I have aquired the list and will make spreadsheet. I'll bother people about it when the sheet is ready.
- Ashmita: I can make the posters for the event
- Helen: I can do that, I have a cool website
- Nathan: Class registration event
- Nathan: SSF kinda said yes, they kinda said no. The event still has to allign with what we originally wrote. We can't "officialy" change it to something else
- Nathan: We are going to just have a registration event
- Helen: We are no longer doing a class registration event. We will now "hop onto" ACM-W's event
- Ashmita: Yay!
- Mike: Lost and found cart
- Mike: The stuff on the cart has been there since MinneHack so I will cause us to stop having it now
- Helen: If you see someone put organic items on the lost and found cart, kill them on the spot
- Mike: Yeah, take the heaviest thing you can find and hit them on the back of the head
- Helen: Yeah, then put their corpse on the cart
- Helen: Basically stop using the lost and found as a staging area for the trash
Nathan: Ledger update
Things to say
- Talk to your (cool) CSCI professors about Donuts
- If you continually do not do your tasks, please ask someone to do them. It is better to have someone a little bit grumpy at you than for them not to get done.
Newsletter
TODOs
Today
- Louis
- Deal with garbage servers and hubs
- Deal with server hard drive trays
- Deal with Rails on top of the food cabinet
- Helen
- Contact Neil about his server
- make paper pals zlink
- Charles:
- Plan tigergraph think talk
- Plan Ecolab think talk (in progress)
- Will SPS do a think talk? (in progress)
- Talk to Darielle about Target site visit
One Week
- Nathan:
- Ship the tablets back to Optum
- Update officer wiki
- acquire donuts
- acquire pizza
- Charles
- Find sock person (in progress)
- Finish new sponsorship info (tier outline is done) (in progress)
- officer wiki
- Helen
- Update officer wiki
- Louis
- Update officer wiki
- Look at & Set up backups to Google Drive
- Get member information for server closet
- Mike
- Update officer wiki
- Cole
- Update officer wiki
- Hemant
- Update officer wiki
- Ashmita
- Update officer wiki
Four Weeks
- Louis and Hemant
- Mail server