2020-02-10 Officer Meeting

Start Time: 18:30 End Time: 19:00

Attendance

• Helen (President)
• Mike (Vice President)
• Nathan (Treasurer)
• Louis (Systems Admin)
• Charles (Community Ambassador)
• Hemant (Membership)
• Ashmita (Webmaster)
• Cole (Secretary)

TODOs

Today

• Ashmita:
  • Put events on the website
• Charlie:
  • Reserve Lind 40
• Cole:
  • Send Newsletter
  • Get Truck for Operation Rack n' Roll
• Helen:
  • Talk to Ashmita
• Hemant:
  • Update door list

One Week

• Charlie:
  • Find sock person
  • Plan Ecolab think talk
  • Will SPS do a think talk?
  • Figure out Ecolab materials shipping
  • Finish new sponsorship info (tier outline is done)
  • Talk to Darielle about Target site visit
• Helen:
  • Reserve room for paper pals
  • Make poster for paper pals
  • Update paper pals z-link
  • Complete PCard training
  • Delete PayPal (with charles)
  • Get registered for classes asap
• Louis:
  • Reserve TA tables for LAN party (mostly done)
• Nathan:
  • Talk to SSF about the class registration event
  • Schedule a tax meeting
  • Purchase Requests (bus, ppr trail, park)
  • Send oculus
  • Send booth material stuff back

Four Weeks

None

Blocked/Long Term

• Louis:
  • Talk to someone about power for closet
  • More rack
  • 10Gb project (pending Irene)
• Louis/Hemant:
  • Make the website bad for april fools (SpOnGeBoB TeXt)
  • Set up mail server

Topics for Discussion

• Charlie: Secretary vs treasurer
• Charlie: Constitution PR
• Mike: Restocking
• Mike: Battlestation
• Mike: Server closet

Minutes

• Charlie: Secretary vs treasurer
  • Charlie: I don't remember if I said this last week, but I think the secretary role isn't very significant
  • Charlie: I think we should have a treasurer jr instead
  • Nathan: Sue is a fan of this, she wants more people helping with treasury
  • Hemant: I thought secretary was just supposed to be a general role
  • Charlie: My point is that treasurer is a big role, and it would be good if Nathan had help
  • Louis: As always, I don't see the point of removing roles, it's fine if we add a treasurer jr without eliminating secretary
• Charlie: Constitution PR
  • Charlie: I made a PR to rename ACM to ACM UMN officially
  • Charlie: We agreed on it last week, but we do still have to vote on it
  • Vote, unanimous aproval
  • Louis: If we're changing our name, I think it would be smart to leave in language that we may also be refered to as the old thing
• Mike: Restocking
  • Mike: the last of the gauze was used up today. we should also make an assessment of other supplies and replenish.
  • Mike: Is there anything else specific we can think of right now?
  • Charlie: Blue painter's tape
  • Mike: We're almost out of powdered coffee creamer
  • Mike: I also put waffle supplied on there as a reminder, but I'm not sure if the U will pay for it
  • Nathan: I definitely want to put a waffle maker in ops requests
  • Charlie: We're running low on toner
  • Helen: Tissues
  • Cole: Disinfectant wipes?
  • Charlie: Idk how important this is, but we only have 3 surgical masks left
  • Charlie: Do we still have a materials mask?
  • Helen: The ones I bought were single use, and I'm not sure where the other one went / if it's still here
• Mike: Battlestation
  • Mike: Someone broke the battlestation and I would like it to be fixed so I can game
  • Cole: The old install is still on there, you can just boot into it
  • Cole: We just need Louis to set up networking on the new install
  • Louis: Fine, I'll do that right now
• Mike: Server closet
  • Mike: There's a filing cabinet just over there, and it should be in the closet
  • Cole: We can try to find a place for it, but we should maybe just try to find new places for the contents
  • Charlie: And once we do that we can just have the cabinet out here for storing files
  • Louis: I second that idea
• Misc
  • Helen: I picked paper pals days. They are 3/20 and 4/17 from 5:00 to 6:30
  • Helen: I also reserved the room
  • Louis: I emailed Kelly about the TA tables during the meeting also
  • Cole: Louis, can you update event times, dates, and locations for UNIX classes in the spreadsheet?
  • Louis: What the damn is that? Yeah whatever
  • Cole: Oh also, we should get bolts for the server rack

Things to say

• Talk to your (cool) CSCI professors about Donuts
• If you continually do not do your tasks, please ask someone to do them. It is better to have someone a little bit grumpy at you than for them not to get done.

Newsletter

• Paper pals
• Talk to your professors about donuts

TODOs

Today

• Helen:
  • Talk to Ashmita
• Hemant:
  • Update door list

One Week

• Charlie:
  • Find sock person
  • Plan Ecolab think talk
  • Will SPS do a think talk?
  • Finish new sponsorship info (tier outline is done)
  • Talk to Darielle about Target site visit
• Helen:
  • Reserve room for paper pals
  • Make poster for paper pals
  • Update paper pals z-link
  • Complete PCard training
  • Delete PayPal (with charles)
  • Get registered for classes asap
• Louis:
  • Put links in budget requests
• Nathan:
  • Talk to SSF about the class registration event
  • Schedule a tax meeting
  • Purchase Requests (bus, ppr trail, park)
  • Send oculus
  • Send booth material stuff back
  • Purchase request room restock items
    • Gauze
    • Blue painter's tape
    • Powdered coffee creamer
    • Waffle supplies (vegetable oil, pancake mix, syrup)
    • Waffle maker?
    • Toner
    • Tissues
    • Disinfectant wipes
    • Surgical masks
    • Materials masks

Four Weeks

None

Blocked/Long Term

• Louis:
  • Talk to someone about power for closet
  • More rack
  • 10Gb project (pending Irene)
• Louis/Hemant:
  • Make the website bad for april fools (SpOnGeBoB TeXt)
  • Set up mail server