2020-02-05 Officer Meeting
Start Time: 17:30 End Time: 20:25
Attendance
- Helen (President)
- Mike (Vice President)
- Nathan (Treasurer)
- Louis (Systems Admin)
- Charles (Community Ambassador)
- Hemant (Membership)
Ashmita (Webmaster)- Cole (Secretary)
TODOs
Today
- Charles:
-
Stickermule -
Review budget and purchases - Sponsor arrival info email
-
- Helen:
- Closed caption email
- Food permits
- Talk to CSE IT, department about labs for unix classes (emailed shana, got contact info)
- Hemant:
- Talk to Moen about judging
- Louis:
-
Talk to evw about judging
-
- Nathan:
-
Email professors - Purchase requests
-
- Ace/Hemant:
- Judging plan
One Week
- Charles:
- Add 2 prizes
- Dev post
- Cole:
- Pamphlet designed by Wednesday 22nd
- Helen:
- Write opening speech
- Make slide decks
- Complete PCard training
- Delete PayPal (with charles)
- Schedule helen's events
- Get registered for classes asap
-
Talk to Darielle about site visit next semester
- Louis:
-
Call facilities about the lights - Build check-in interface
- Send "RSVP or lose your spot" email
- Bring hestia back into service
- TA tables (mostly done)
- Pick dates for UNIX classes to reserve labs
-
Four Weeks
None
Blocked/Long Term
- Louis:
- Talk to someone about power for closet
- More Rack
-
Write CTF running guide - 10Gb project (pending Irene)
- Louis/Hemant:
- Make the website bad for april fools (SpOnGeBoB TeXt)
- Set up mail server
Topics for Discussion
- Nathan: Event scheduling
- Nathan: Travel reimbursement deliberations
- Nathan: Sponsorship redraft
- Charlie: Subjects
- Charlie: Site visit
- Charlie: Think talk
- Charlie: Officers
- Charlie: Name change
- Louis: Events on website
- Charlie: Meeting length
- Charlie: MinneHack post event website
- Helen: Career fair (mh)
- Charlie: Opaque/12-stop/n-stop
- Mike: Post-MinneHack cleanup
- Mike: Mailing back sponsor materials
- Louis: Ops requests
- USB-to-serial and/or iKVM for cerberus mgmt
- 6a
- Heads
- Wire mgmt runners
- GPUs?
- Trays and heatsinks for r410?
- PDUs?
- 10g/fibre equipment?
- Charlie: MinneHack system meeting time
- Cole: Major info event
- Cole: Ops request: label maker
- Cole: Moving server rack & closet space
- Charlie: Ops request: foam for closet (ask Cole)
- Charlie: Membership (things need to get done)
- Charlie: Send Oculus (Nathan)
Minutes
- Nathan: Event scheduling
- Charlie: Fridays are a good day for 1-250
- Mike: Could we use 1-262
- Charlie: No, it's too small
- Louis: If people use their own laptops it'll be fine
- Louis: Alternatively, we could just tell people to use vole
- Mike: That defeats the purpose of getting a lab
- Charlie: We could get Lind 40, there's like nothing on the schedule
- Mike: What about other events
- Helen: We have money for two paper pals, and we've already chosen the first paper
- Mike: Do we want to get a smaller room for paper pals this time?
- Helen: Yes, I'll do that
- Louis: See if you can get the circle room (2-260)
- Helen: I'll make the poster, too
- Nathan: The resume event...
- Helen: Cole and I were talking earlier that we could use the resume event money for a similar event where we have experienced students talk about upper division classes and tracks
- Helen: We could have that around registration time, and not at the same time as ACM-W's event
- Nathan: I'll talk to SSF and see if we're allowed to use the money for that, it sounds similar enough
- Mike: Do we have the atrium reserved for the LAN party?
- Helen: Yes
- Nathan: I have dates for Donuts with the Department
- Helen: Did you request the room?
- Nathan: No I don't know how
- Helen: I will show you
- Mike: Once we choose dates for everything we should put them on the website
- Helen: Donuts should be 9:30 to 10:30, so it overlaps with two class blocks
- Helen: Ecolab think talk?
- Charlie: That's probably mine
- Nathan: Oh, just a side note we didn't announce sponsor names during MinneHack...
- Helen: Oh we didn't have an open house last week
- Mike: Did anyone come in?
- No
- Charlie: We need to advertise Unix classes to 2021 and 2041, because that's who the first two are aimed at
- Nathan: 11x3 classes use Unix and Git now, so that's why the first one gets so big
- Helen: Let's pick a day and time for open houses right now!
- Helen: Actually, Hemant, this is your job
- Hemant: Great
- Hemant: I'm free at 4 on Thursday
- Charlie: Let's do these every other week
- Louis: I think every week is fine, since it isn't anything
- Louis: I also think we should call them general meetings, so we have something to say when people ask
- Nathan: Let's do something fun like play Star Trek, or give tours of the server closet
- Louis: If we wanna start earlier, I can be free at 3:00
- Helen: Charlie are you taking the Target Site Visit and Ecolab Think Talk?
- Charlie: Yes
- Helen: Cool, and we don't have to worry about study for finals for a bit
- Nathan: Travel reimbursement deliberations
- Nathan: We have a total that's under 2000 dollars, do we wanna go over everything?
- Nathan: We had some that were over 100, and some questionable ones
- Charlie: If the total is less than half of what we budgeted, I think just give it to everyone
- Louis: I think in the future we should require that people submit on DevPost to get reimbursement
- Helen: That's fine, but not this year because we didn't say that
- Nathan: What do we do about people who didn't talk to me at the event?
- Louis: They were told to talk to Nathan
- Charlie: In general no reimbursement, but maybe on a case-by-case basis
- Charlie: Sponsorship redraft
- Nathan: We needed a sponsorship redraft to talk to the tax people, did that get done?
- Charlie: It's in progress, I should have it done by the tax meeting
- Nathan: So I should schedule the meeting?
- Charlie: Yes
- Nathan: Where can I look at it?
- Charlie: It's in the shared drive, but it won't really make sense to anyone but me in its current form
- Charlie: I tried to make it transferable from year to year with a drive extention that can replace a variable
- Louis: What should I do about the "sponsors next" page on minnehack.io you had me make? Just nuke it and replace it with a think that says contact us?
- Charlie: Yeah sure
- Charlie: In the tier outline, I've made the stuff nobody ever uses optional, which is more relevant to like Monster or whatever
- Charlie: The four tiers still exist and are pretty much the same but with some wording changes
- Charlie: I added an "other options" section with more details that I will write later
- Charlie: I think we should lower the price of the platinum tier so we could more reasonable convince someone to pay it, since 3x the next lowest tier is a lot
- Helen: How much are we lowering it to?
- Charlie: I have it at 12,000 right now, based on the prices of things
- Nathan: I would be okay with lowering it to 10,000, i think that makes it more attractive
- Louis: What do we do if we drop it too low and multiple companies want it? if it's 10,000 we lose out on 2000 by lowering one to gold
- Charlie: I think we go to 10,000. I'll adjust the perk breakdown
- Charlie: I also think it should go on the website as soon as it's done
- Charlie: Subjects
- Charlie: If you send multiple emails with the same subject line, gmail condenses it into one unreadable thread
- Charlie: Just wanted to get that on the record. Make sure you mix up the words if you send an email to multiple people
- Charlie: Site visit
- Charlie: Is there a good time in the semester for this to happen?
- Nathan: I think earlier is better
- Charlie: Great, I'll talk to Darielle
- Charlie: Think talk
- Charlie: We promised Ecolab a think talk during the semester as a makeup for not doing one during MinneHack. We might also have one for SPS
- Nathan: The deadline for SSF is next week
- Charlie: Do we make the company pay for pizza?
- Helen: Yes
- Nathan: No
- Nathan: I could probably get the department to pay for pizza for an event like that
- Helen: I think we can tell them "if you want pizza, you have to pay for it"
- Nathan: I'm fine with that.
- Helen: If we do not mention food, there will not be food, and nobody will come
- Cgarkes: might have sps too
- Charlie: Officers
- Charlie: idr why I wrote that
- Charlie: Oh Kelton said he's interested in treasurer next year
- Louis: I would feel bad if we did that to him
- Nathan: I'll be around for the first half of next year, and Sue is helpful. She got us access to view our account balances and stuff
- Louis: Hemant, you have to do the door email now
- Hemant: Ok but please tell me how
- Louis: This is a good opportunity to get officer responsibilities back to the correct person
- Louis: After Cassie left everyone else took over membership roles, and now nobody knows what membership is supposed to do
- Charlie: Name change
- Charlie: Now that we're a CLP and we're allowed to represent ourselves as part of the U, we should change our name to ACM UMN so it's not absurdly long
- Louis: Events on website
- Louis: When we have events scheduled they should go on the website
- Cole: Could we embed the calendar on the events page?
- Everyone: No, and fuck you
- Mike: Also, the way events get on the calendar is I read them off the events page and copy them over by hand
- Charlie: Meeting length
- Charlie: Meetings are never shorter than an hour and a half, so we should reflect that in our schedules
- When else would work for meetings?
- Louis: I think since Ashmita isn't at the meetings, we could not schedule around her
- Helen: I think if you're not at the meeting, it doesn't make sense to be an officer
- Louis: We could also roll webmaster into secretary
- Mike: I think webmaster doesn't need to be a separate job, it's just anyone who needs to can push to a git repo
- Charlie: If we're not considering Ashmita, we have a free hour and a half on Monday nights
- Meetings are now on Mondays at 6:30
- Charlie: MinneHack post event website
- Louis: I just converted it to its post event form
- Louis: Oh, someone who knows about analytics should do that to minnehack.io
- Helen: Career fair (mh)
- Helen: I was going to say people should talk about MinneHack at the career fair but it's moot now
- Hemant: Oh I actually did talk about MinneHack with Cargill, I got some contact info
- Charlie: Opaque
- Louis: I think we should table this until the summer, I don't have the badwidth during the semester
- Mike: Post-MinneHack cleanup
- Mike: This is less of a problem because I already did some of it, but after MinneHack there are 100 boxes of tape and cables and cups everywhere
- Charles: I think since we're getting more rack and we're going to have to reorganize, we should hold off on excessive cleaning for now
- Mike: Mailing back sponsor materials
- Mike: There are like three separate sponsor materials that need to get mailed back and it's been like two weeks
- Nathan: They should have return lables on them, if they do then all that needs to happen is to take them down to Coffman
- Charlie: Optum has a return, Ecolab does not
- Mike: What about the box of tablets?
- Helen: That's also Optum's and it has a return lable, it just needs to be resealed
- Charlie: I'm talking to Ecolab about shipping right now, they just haven't emailed me back yet
- Louis: Ops requests
- Requests:
- USB-to-serial and/or iKVM for cerberus mgmt
- CAT 6a
- Heads
- Wire mgmt runners
GPUs?- Shelves
- Trays for r410?
- Louis: This would be a good thing to do for like $20
- Hard drives
- PDUs?
- 10g/fibre equipment?
- Louis: These are the things I want
- Louis: we originally bought garlic with the intention of putting lots of gpus in it.
- Louis: This (the GPUs) doesn't seem like something that we need right now
- Cole: we could re-allocate gpu money for shelves
- Requests:
- Cole: Request: Label maker (non-frankenstien)
- Charles: we still have one somewhere...?
- Mike: No we don't it's been lost for like a year
- Helen: If we get a new one it should use the tape we still have
- Cole: And make sure it has a qwerty keyboard, not abcd
- Charlie: request: Foam for closet
- Charlie: Now that someone is actually using one of the servers, it might be good to get audible dampening foam
- Charlie: And once we get more rack and more servers, it'll just be more of a problem
- Cole: Major info event
- already talked about it
- Cole: Moving server rack & closet space
- Cole: I've done some measuring
- Cole: We can fit in the second rack, but it'll be a tight fit and I think we'll need to reorganize the storage
- Cole: One idea is to talk about the table and use the stacked cabinets as a table instead
- Cole: It would also be good to clean out old stuff we don't actually need anymore, or stuff like the ethernet bin that could be stored somewhere else
- Nathan: We could put stuff in the vacuum closet, or under the floor
- Louis: Under the floor doesn't work because it's short, and harder to access
- Louis: I think a bigger question than storage is whether the first rack stays where it is
- Cole: I think it should
- Cole: I do have a truck I can use at any point when we want to pick up the rack
- Charlie: We should schedule rack day. Louis, Cole?
- 4:30 onward on Friday is Rack Time
- Cole: Newsletter Events for the week
- Linux Classes
- Dates: Thursdays, 5:00 - 6:15 pm
- 02/20/20
- 02/27/20
- 03/05/20
- 03/12/20
- Location: ??????
- Dates: Thursdays, 5:00 - 6:15 pm
- General Meeting
- Every
ThursdayTuesday from 3:00 to 5:00 pm- 02/11/20
- 02/18/20
- 02/25/20
- 03/01/20
- Every
- MinneHack Recap & Photos
- Donuts with The Department
- 02/21/2020 (Friday)
- 03/20/2020
- 04/24/2020
- Linux Classes
- Charlie: Membership (things need to get done)
- already did
- Charlie: Send Oculus (Nathan)
- Charlie: Nathan must do this
- Nathan: Yeah, I'm looking into it
Things to say
- Talk to your (cool) CSCI professors about Donuts
- If you continually do not do your tasks, please ask someone to do them. It is better to have someone a little bit grumpy at you than for them not to get done.
Newsletter
- See above ^^
TODOs
Today
- Ashmita:
- Put events on the website
- Charlie:
- Reserve Lind 40
- Cole:
- Send Newsletter
- Get Truck for Operation Rack n' Roll
- Helen:
- Talk to Ashmita
- Hemant:
- Update door list
One Week
- Charlie:
- Find sock person
- Plan Ecolab think talk
- Does SPS get a think talk?
- Figure out Ecolab materials shipping
- Finish new tier outline
- Talk to Darielle about Target site visit
- Helen:
- Reserve room for paper pals
- Make poster for paper pals
- Update paper pals z-link
- Complete PCard training
- Delete PayPal (with charles)
- Schedule helen's events
- Get registered for classes asap
- Louis:
- Reserve TA tables for LAN party (mostly done)
- Nathan:
- Talk to SSF about the class registration event
- Schedule a tax meeting
- Purchase Requests (bus, ppr trail, park)
- Send oculus
- Send booth material stuff backu
Four Weeks
None
Blocked/Long Term
- Louis:
- Talk to someone about power for closet
- More rack
- 10Gb project (pending Irene)
- Louis/Hemant:
- Make the website bad for april fools (SpOnGeBoB TeXt)
- Set up mail server