2019-10-30 Officer Meeting

October 30, 2019

(Posted on 2019-10-30)

2019-10-30

Start Time: 19:40
End Time: 20:30

Attendance

• Helen (President)
• Mike (Vice President)
• Nathan (Treasurer)
• Louis (Systems Admin)
• Charlie (Community Ambassador)
• Hemant (Membership)
• Ashmita (Webmaster)
• Charles (Secretary)

Last Week's TODOs

Today

• Charles:
  • LAN Party emails (in progress) (invite people to discord)
  • Make spreadsheet of profs to talk to for donuts
• Helen:
  • Email ben koch
  • Talk to CSE IT, department about labs for unix classes
  • Talk to chairs and tables guy
  • Talk to Darielle about site visit next semester
  • Get ownership of LAN Party discord
• Everyone:
  • Put officer numbers in phone

One Week

• Charles:
  • Newsletters on site
• Charlie:
  • Talk to all sponsors on list
• Helen:
  • Complete PCard training
  • Delete PayPal (with charles)
  • Talk to sponsors
• Hemant:
  • Go to IEEE meeting (LAN Party)
• Louis:
  • Write problems for CTF [in progress]
  • Talk to members about writing problems (Cole, Nathan, Hemant)
  • Talk to profs about CTF problems
  • Door Email
• Nathan:
  • Complete PCard training (in progress)
  • Do SSF application stuff (by Oct 27) (in progress)
  • Ask department about Beat Saber in the budget

Four Weeks

• Mike:
  • Migrate all ACM files to the team drive (in progress)
• Louis:
  • Finish CTF write ups
  • Scan the old pictures (Mike now)

Blocked/Long Term

• Louis:
  • Write CTF running guide
  • 10Gb project (pending Irene)
  • Talk to OIT/NTS about MinneHack networking
  • Set up mail on acm domain

Suggestions

None

Leadership Interest Form

None

Topics for Discussion

• Nathan: Spongebob text
• Helen: Library
• Helen: SDC
• Helen: CTF
• Louis: More rack
• Helen: MinneDemo
• Helen: Codebreakers thing
• Nathan: MinneHack presentation
• Nathan: MinneHack budget rundown
• Nathan: Bus planning

Minutes

• Nathan: Spongebob text
  • Nathan: ThIs iS SpOnGeBoB TeXt
  • Nathan: we should do this on our website for april fools
• Helen: Library
  • helen: we have a library, it should better.
  • Nathan: the checkout system?
  • Helen: yes.
  • Louis: thats a weekend project. Do we want to schedule that?
  • Nathan: yes, but not this weekend
  • Next weekend?
  • yes
  • Helen: Oh, I can give blood on Saturday!
• Helen: SDC
  • Charles: prizes
  • Helen: we should get those
  • What size?
  • Helen: Doesn't matter. $50
  • Nathan: How are we getting more people there next time?
  • Mike: More advertising than just posters
  • Louis: Did we go to 3081 at least?
  • Consensus: no
  • Helen: is CTF something we want to keep doin?
  • Louis: we could probably also talk to App Developer's club.
  • Nathan: we should definitely team up with them for the event.
  • Louis: at least we should advertize it to them next year.
• Helen: CTF
  • Louis: I don't have any updates other than that I have made some of the stupid encoding problems from last year.
  • Helen: is there any help you need from us?
  • Louis: I think we are in good shape. We need to start advertising.
  • Helen: we need a poster.
  • Louis: letter grid
  • louis: never mind
  • Helen: pretty picture
• Louis: More rack
  • Louis: Cole says he will give us his rack.
  • Louis: Do we actually want more rack?
  • Charles: yes
  • Louis: I'm in favor of it, but we can squeeze more space out of this one, and we've never run out before
  • Louis: configuration is also something we'd need to talk about
  • No opposition to more rack
• Helen: MinneDemo
  • Helen: They emailed us, they want us to advertize.
  • Helen: I think they give free tickets to all students.
• Louis: Going to meetups
  • Louis: i think it would be cool if we went to meetups.
  • Helen: I think that it would be cool if we did it unofficially, but not officially
  • Louis: I am thinking of just putting it in the newsletter that we are meeting up at acm and taking the train to [inser event here]
• Helen: Codebreakers thing
  • Helen: I can just tell them " we are not interested" right?
  • Nathan: I don't think that they are a blatantly terrible company.
  • Consensus: we should ask them to sponsor something. (MinneHack)
  • Nathan: any other events than MinneHack. From what I gather, I think that they want to be the spotlight of something.
  • Charles: what events need sponsoring.
  • Helen: MinneHack and maybe CTF
• Nathan: MinneHack presentation
  • Nathan: this needs to be done by Saturday night (8:30). I would like help, has anyone done this before?
  • Helen: nope. I think thomas did it alone last year.
  • Helen: I can help make it.
• Nathan: MinneHack budget rundown
  • Nathan: we should solidify our MinneHack budget a little more. Calling people, getting estimates, etc. I think we should start doing that now. We should talk about this during MH meeting.
• Nathan: Bus planning
  • Nathan: the department did not like bus last year. They want us to get that done asap, starting now. I can talk to them about going through them.
  • Helen: I believe we didn't go through them because we didn't know about it. There is no reason for us to not go through them, as long as it is cheaper.

TODOs

Newsletter

• Events
• MinneHack (with link)
• CTF
• MinneDemo

Today

• Helen:
  • Email ben koch
  • Talk to CSE IT, department about labs for unix classes
  • Talk to chairs and tables guy
  • Talk to Darielle about site visit next semester
• Charles:
  • LAN Party emails (in progress) (invite people to discord)
  • Donuts posters
• Everyone:
  • Put officer numbers in phone

One Week

• Charlie:
  • Talk to all sponsors on list
• Helen:
  • Complete PCard training
  • Delete PayPal (with charles)
  • Talk to sponsors
• Charles:
  • lan party poster
• Louis:
  • Write problems for CTF [in progress]
  • Talk to members about writing problems (Cole, Nathan, Hemant)
  • Talk to profs about CTF problems
  • Talk to Irene about 10G for MinneHack
• Nathan:
  • Talk to dept about Cole donation stuff
  • Talk with Sue about busing through the U

Four Weeks

• Mike:
  • Scan the old pictures
  • Migrate all ACM files to the team drive (in progress)
• Louis:
  • Finish CTF write ups

Blocked/Long Term

• Louis:
  • Write CTF running guide
  • 10Gb project (pending Irene)
  • Talk to OIT/NTS about MinneHack networking
• Louis/Hemant:
  • Make the website bad for april fools (SpOnGeBoB TeXt)
  • Mail