2019-09-18
Start Time: 19:30 End Time: 20:35
Attendance
- Helen (President)
- Mike (Vice President)
- Nathan (Treasurer)
- Louis (Sys-Admin)
- Charles (Secretary)
- Cole, Hemant, Ace (Members)
Last Week's TODOs
Today
- Helen:
- Reply to dare
- Email CSE career center
- Email Darielle
- Email travelers
- Email code42
- Fix think talk prospectus
- make officer interest form
- target interest form
- talk to isai about alumni networking
- Louis:
- CTF Prospectus (now in keybase)
One Week
- Charles:
- Put that one newsletter on the site
- Newsletter (be specifically welcoming to new people, irc, unix classes, icpc (mike), target campus visit, mention job opportunities, help with planning stuff)
- Post job opportunities in discord
- Best Buy about MH sponsorship
- Charlie:
- Talk to all sponsors on list
- Helen:
- Delete PayPal (with charles)
-
Work on MH2020 Registration form - Add sponsor deadlines to mh timeline spreadsheet
- Contact exceed lab manager
- Talk to MH sponsors listed above (on last minutes)
- Louis:
- Follow up with harsh
- Create MH registration form
- Change all passwords
- Talk Ashmita through editing website
- Talk to Matt about sys things
- Mike:
- Contact someone about reserving the Great Hall for MinneHack 2021
- Nathan
- Purchase pizza (UNIX) (9/12/2019)
- Talk to sue about getting more money for fridge potentially
- UCP letter
- IRS letter
Four Weeks
- Charles:
- Shirt for SDC
- Migrate all ACM files to the team drive
- Louis:
- Organize server closet (Thomas/Helen/Charles will help?)
- Finish CTF write ups
- Scan the old pictures
- Nathan:
- Do SSF application stuff
Blocked/Long Term
- Louis:
- Write CTF running guide
- 10Gb project (pending Irene)
- Talk to OIT/NTS about MinneHack networking
- Set up mail on acm domain
Suggestions
- There are no suggestions.
Topics for Discussion
- Helen: latex resume event
- nathan: hardware lab cleanup
- helen: cse small grant
- helen: unix classes in lab next sem
- helen: membership officer position
- helen: cse career center collaboration
- helen: online payment system
- louis: i filed door update
- helen: sleep number thing
- helen: bridge laser cutting
- helen: bridge panel design
- helen: website stuff
- mike: keys
- mike: cull paid-member role
- charles: MLH documents
- helen: SDC status, NO PROMPT DISCUSSION!
Minutes
- Todos Review:
- Re: Mike's TODO: we were supposed to fill out a google form that we didn't get until last week; if we haven't heard back in another week i will email someone
- Nathan can buy pizza for tomorrow's unix class.
- CHarles: ReUse couch
- Helen: i'm pretty sure we can just take the couch tomorrow.
- Mike: It has to be done between 8am and 3pm.
- Ace: I will be around 11-ish
- Charles: I'm not sure how things will work out.
- Helen: latex resume event
- Helen: I thought it might be cool to show how to make a resume in LaTeX. If we do a sponsored resume thing with Target, we can do this as a separate event.
- Nathan: so like a latex class?
- Helen: going over overleaf, basics of latex, and then demonstrate basics with resume.
- Nathan: so "improve your resume with LaTeX"
- Helen: yeah.
- Helen: we will discuss this more when we apply for ssf
- nathan: hardware lab cleanup
- Helen: that should happen.
- Nathan: its frickin awful.
- Helen: is this something we can work on this weekend. I liked having focused cleaning things.
- Louis: Lets do weekend after next.
- helen: cse small grant
- Helen: we got an email about the CSE small grant that we can apply for.
- Ace: its a grant that we can apply for a project.
- Helen: the thing is, if we apply we must regularly go to sesb.
- Mike: what are we missing by not going.
- Ace: college wide things that are talked about better during the meetings than emails.
- Helen: do we want to start going to sesb meetings and or apply for the small grant.
- Ace: yes no in that order.
- Louis: some group i saw has a comm ambasador and a corporate ambasador.
- Helen: we could change comm ambas to corp ambas, and membership could be changed to comm ambas.
- Mike: there is a problem that we don't have a membership officer.
- Louis: I think we punt on the small grant until we get another officer.
- helen: unix classes in lab next sem
- Helen: people were suprised that we didnt have them in labs. IDK if as a student group we are allowed to use them? if we asked the department, they would probably let us.
- Nathan: we would have to work around office hours for classes.
- Ace: its also possible that we could use the windows lab that switches to linux every friday for a few hours.
- Helen: the only problem is that fridays arent a good time
- Ace: thats why we talk to CSE IT
- Louis: there is also the lind lab
- Helen: It is used by classes, so many classes.
- Nathan: I also know that thursdays are very booked.
- Helen: we can discuss later. I will email
- helen: membership officer position
- Helen: I feel that Cassie has resigned. She seems to agree. But we need to vote.
- VOTE: All present vote to accept Cassie's resignation.
- Officers: Louis, Nathan, Mike, Charles, Helen
- Members: Ace, Cole, Hemant
- Helen: I am going to email the person who responded to the form.
- Louis: Unless someone fills out the form && expresses interest, it's going to be Hemant [vote next week]
- mike: keys
- Mike: we need cassie's key back
- Mike: in the current key spreadsheet, it says isai has key 5. Charlie sayd he doesn't have a key, which leads me to believe that isai still has a key.
- everyone present checks their keys to make sure they have the correct one
- Helen: Isai says he gave the key to me.
- Helen: I am 100% sure that I gave one to Charlie.
- Helen: we will follow up on this and if it is lost we talk to Shana
- helen: cse career center collaboration
- Helen: the event that we did this semester, is something we could theoretically do with the career center, but could not be the week before the career fair. They gave me a list of events that can happen, such as "make your summer meaningful" at the end of the year. We can follow up late.
- helen: online payment system
- Helen: I feel like we should talk to the department and have it be that when someone fills out the form that we get emailed.
- Louis: we should email and say that this sucks and we should find a better wya to do it.
- Helen: and it asks for a weird ammount of information.
- Mike: yes.
- Ace: the reason that is happens this way is that there is no good buy thing from the university system except the one where you buy classes and stuff.
- Louis : we should write a thing on the website saying that you can leave optional things blank.
- Louis: Nathan, you should ask if there is a real reason that we should take cash. "do we do this for compliance?"
- Ace: We can be dispanded for having a cash fund.
- Helen: I do think that you should ask for it, its not something we are doing.
- Nathan: It's flawed, it can be better, but it works.
- Louis: having to pay online is demonstrably decreasing membership.
- louis: i filed door update
- Louis: I filed door update. I will do so again probably next week.
- Helen: I think we should update the door every 2 weeks.
- helen: sleep number thing
- Helen: we have an event with sleep number that has a time, but the time is the same as the welcome to the major event. should we move the time or push it back a week.
- Louis: we should push it back a week since still nobody would go to it.
- helen: bridge laser cutting
- Charlie: thats a thing im doing.
- Helen: we have a design for MH, we don;t have a design for ACM.
- Louis: we might think a networking theme.
- Ace: computers with the letters
- Helen: I don't really like that
- louis draws diagram on board
- helen draws logo, info, network diagram around stuff. [packet tracer]
- Helen: we do need to buy better brushes.
- ACM logo as part of the network.
- helen: website stuff
- Helen: I put that there so that if there is anything that needs updating we should let Ashmita know.
- mike: cull paid-member role
- Mike: I was checkcing the role, we have ~52 roles and ~30 members. THis needs fixing. We need to ping the paid member role to say that role will be removed.
- Helen: sends message
- charles: MLH documents
- Documents needed: proof of registration (should be in the google group archive)
- Itemized event budget: Helen and Nathan will discuss budget at meeting
- Sponsorship Packet/prospectus
- Website link
- Potential Sponsor List:
- louis/ace: GitHub audit
- Louis: I just purged all non-officers from the officer role of github
- Louis: the only current officers are me, helen, mike, and ace
- Louis: I also removed everyone else from the systems role and the only two owners are me and helen
- helen: SDC status, NO PROMPT DISCUSSION!
- Helen: louis, can you take a look at judging criteria for SDC, since you have experience with programming competitions.
- Helen: judging criteria is a document that only some of us can see, Mike wrote up detaileld judging criteria. I think all the design rubric is good.
TODOs
Newsletter
- officer opening with form
- events
Today
- Charles:
- add officer interest form to minutes.
- great hall investigation
- Helen:
- Paid member role culling inform
One Week
- Charles:
- Put that one newsletter on the site
- Post job opportunities in discord
- documents to mlh
- other email options
- Charlie:
- Talk to all sponsors on list
- Helen:
- Isai Key
- Delete PayPal (with charles)
- talk to CSE IT, department about labs for unix classes
- find CLPs that do payment different
- Talk to sponsors
- help charles with MLH stuff
- Louis:
- Change all passwords
- Talk to Matt about sys things
- door update (1.5 weeks)
- look at judging criteria for SDC
- Mike:
- Contact someone about reserving the Great Hall for MinneHack 2021(?)
- Update GopherLink Pictures
- Nathan
- Purchase pizza (UNIX) (9/18/2019)
- Talk to sue about getting more money for fridge potentially
- UCP letter
- IRS letter
- email about membership purchasing method to department
Four Weeks
- Charles:
- Migrate all ACM files to the team drive
- Louis:
- Organize server closet (Thomas/Helen/Charles will help?)
- Finish CTF write ups
- Scan the old pictures
- Nathan:
- Do SSF application stuff
Blocked/Long Term
- Louis:
- Write CTF running guide
- 10Gb project (pending Irene)
- Talk to OIT/NTS about MinneHack networking
- Set up mail on acm domain