2019-09-11

Start Time: 19:30 End Time: 21:05

Attendance

• Helen (President)
• Mike (Vice President)
• Nathan (Treasurer)
• Louis (Sys Admin)
• Charlie V (Community Ambassador)
• Ashmita (Webmaster)
• Charles (Secretary)

Last Week's TODOs

Today

• Charles:
  • Apply for MLH accrediations
  • Contact Matt
• Helen:
  • Budget for MH
  • Look over MinneHack website
  • Make sponsor deadline document
  • Ask Cassie about what happened with ExploreU email
  • Contact Charlie
  • Send Louis what info needs to be collected on MH registration form
  • Confirm Target and (other company) at resume prep, let them know what they should be doing
• Louis:
  • Get back to Harsh
• Nathan:
  • Email Kirsten about sponsorship meeting
  • Email Profs and grad TA's about donuts [in-progress]

One Week

• Charles:
  • Put that one newsletter on the site
  • Unix class poster
  • Donuts poster
  • Resume event poster
• Charlie:
  • Put all events in GopherLink
• Helen:
  • Delete PayPal (with charles)
  • Work on MH2020 Registration form
  • Add sponsor deadlines to mh timeline spreadsheet
  • Register student group
• Louis:
  • Contact reuse about fridge
  • Adapt ecolab stuff to exist as documentation for other ctf sponsors
  • Email Mathnasium and tell them to talk to the math club (and to stop emailing)
  • Create MH registration info
• Mike:
  • Look into getting rid of old couch (reuse drop off?)
  • Add Google Voice number to all of our accounts
  • Contact someone about reserving the Great Hall for MinneHack 2021
• Nathan
  • Learn SSF process
  • Purchase donuts (Donuts w/ the dept)
  • Purchase pizza (UNIX)

Four Weeks

• Charles:
  • Shirt for SDC
  • Migrate all ACM files to the team drive
• Louis:
  • Organize server closet (Thomas/Helen/Charles will help?)
  • Finish CTF write ups
  • Scan the old pictures
  • Change all passwords
• Nathan:
  • Get info about SSF application stuff

Blocked/Long Term

• Louis:
  • Write CTF running guide
  • 10Gb project (pending Irene)
  • Talk to OIT/NTS about MinneHack networking

Suggestions

None

Topics for Discussion

• Louis: Prune membership
• Helen: Local hack day
• Louis: Add ircs://acm.umn.edu:6669 to email template
• Helen: UCP letter
• Helen: Bill from the regents office
• Helen: IRS letter
• Helen: Target campus visit
• Helen: Ecolab
• Louis: Fall Activities Fair
  • Need to be there AT 11 to get a table
  • Need to pay (EFS string form)
• Helen: Dare mighty things conference
• Helen: CSE Career Center collaboration
• Charlie: Events on the website
• Charles: Class visits
• Mike: October Student Org Fair
• Mike: CSE Student Group Calendar
• Charles: Paper-pals/meeting reschedule
• Isai: Alumni Networking Group
• Mike: ICPC
• Helen: resume event retro (brief)

Minutes

• We did not get SSF funding for this semester because of lapse during spring last year.

• Louis: Prune membership

  • Helen: making sure that everyone that has door access and discord role and gopherlink are all proper.

• Helen: Local hack day

  • Helen: we got an email from mlh, its a thing that happens in october. It sounds like SDC.
  • Louis: are they asking us to run this? If so I don't think so.
  • Mike: Definitely not.

• Louis: Add ircs://acm.umn.edu:6669 to email template

  • Louis: we should just put that link in the email template. It makes us seem cool.
  • Helen: That's fine.
  • Helen: Nobody can pay cash; [member] needs to get refunded and pay online.

• Helen: UCP letter

  • Helen: "Unclaimed Property" Last year, the u sent a check to my house last year for UNIX classes.
  • Louis: we should just contact them and still try to get these funds.
  • Helen: I can talk to shana about this.

• Helen: Bill from the regents office

  • Helen: we got a bill for $337.50 on feb 8, does not say what it's for.
  • Louis: I would send them a passive aggressive note wondering why we have this.
  • Nathan: I will check our records to see if we paid.
  • Mike: this is actually two separate bills for $225.00 and $112.50 on nov 5 and dec 14 respectively.
  • nathan: I see a payment in this ammount to SUA and Facilities.
  • General concensus of paid energy

• Helen: IRS letter

  • Helen: we got a letter from IRS saying we did not pay a tax return, which is fine because we are under the u now, but I don't know if we need to tell them that.
  • Louis: we should send emails to people to cover our butts.
  • Nathan: will do.

• Helen: Target campus visit

  • Helen: We need to make a form to determine how many people are coming. The date is already determined.
  • Helen: we have 3 different dates, oct 9,10,11 from 1-3pm

• Helen: Ecolab

  • Charlie: you are supposed to talk to them.
  • Helen: I need to send emails to many people.

• Louis: Fall Activities Fair

  • Need to be there AT 11 to get a table
  • Need to pay (EFS string form)
  • Mike: we got 31-34 names.
  • Mike: also, they are going to charge us $15 for that.
  • Louis: the main thing we learned is that we need someone more on top of sighing up for these events, and having interesting things on the table gets more attention.

• Helen: Dare mighty things conference

  • Helen: we got an email. this is a hackathon in chigago. they want us to advertise.
  • Louis: we should advertise things as long as they are not shady.

• Helen: CSE Career Center collaboration

  • Helen: we keep getting emails about something similar to resume/interview prep. Ids this something we want to do?
  • Nathan: I don't think we want to go out of our way to host another event.

• Charlie: Events on the website

  • Mike: we took care of that one.
  • Louis: I just made it so that event dates and times show up on their expanded pages.

• Charles: Class visits

  • Charles: Nobody signed up or did anything and we should do class visits.

• Mike: October Student Org Fair

  • Mike: reads email.
  • Louis: we should go to it.
  • Helen: I can be there between 10 and 1

• Mike: CSE Student Group Calendar

  • Mike: in the same email, "please enter your events, it helps the college promote your events"
  • Helen: Charlie, is that something you can do?
  • Charlie is doing the calendar

• Charles: Paper-pals/meeting reschedule

  • Charles: since the meeting time changed, paper pals now overlaps with the ACM meeting. Do we want to reschedule either of these?
  • Helen: Sep 30 at 7, nov 11 at 7.

• Isai: Alumni Networking Group

  • louis: yes, good.
  • Helen: I can ask him more specifically.
  • Helen: we cant get funding, but we can just have meetups.

• Mike: ICPC

  • Mike: when I was returning p card, shana said that she wants us to advertise for ICPC, so I told her we would hang up a flier and put it in the newsletter
  • Helen: We can also put it in the discord and write it on the whiteboard

• Helen: resume event retro (brief)

  • Helen: yesterday we did the event, and it went really well. It ended up being 20 ish people. if we do a similar event, we will order less pizza and make it a smaller event.
  • Mike: I am opposed to that idea. I think we should do more (smaller) events rather than just capping attendance.
  • Nathan: I think we should talk to target and see what they think about it.

• Charles: CodeDay

  • doesn't really matter

• Louis: Barb's Email

  • Louis: she wants a C++ tutor
  • Helen: newsletter, and discord
  • Mike: no job in email?
  • No job in email

• Louis: More open houses

  • Yeah
  • Helen: I think one a month is good.
  • Louis: I think we should have an open house every week
  • Helen: I don't like this because it is a lot.
  • Louis: ok, but we should have them regularly.
  • Helen: I think doing one per month.
  • Helen: we could do one on the 26th.
  • Thu Sep 26 1-3pm

• Louis: Officer Recruiting

  • Louis: we should do this.

• Charles: take down posters

  • resume/interview posters need to come down since event is over, everyone should take them down when they see them.

• Charles will talk to Best buy, Helen will talk to target optum code42 and travelers.

TODOs

Today

• Helen:
  • Reply to dare
  • Email CSE career center
  • Email Darielle
  • Email travelers
  • Email code42
  • Fix think talk prospectus
  • make officer interest form
  • target interest form
  • talk to isai about alumni networking
• Louis:
  • CTF Prospectus (now in keybase)

One Week

• Charles:
  • Put that one newsletter on the site
  • Newsletter (be specifically welcoming to new people, irc, unix classes, icpc (mike), target campus visit, mention job opportunities, help with planning stuff)
  • Post job opportunities in discord
  • Best Buy about MH sponsorship
• Charlie:
  • Talk to all sponsors on list
• Helen:
  • Delete PayPal (with charles)
  • Work on MH2020 Registration form
  • Add sponsor deadlines to mh timeline spreadsheet
  • Contact exceed lab manager
  • Talk to MH sponsors listed above
• Louis:
  • Follow up with harsh
  • Create MH registration form
  • Change all passwords
  • Talk Ashmita through editing website
  • Talk to Matt about sys things
• Mike:
  • Contact someone about reserving the Great Hall for MinneHack 2021
• Nathan
  • Purchase pizza (UNIX) (9/12/2019)
  • Talk to sue about getting more money for fridge potentially
  • UCP letter
  • IRS letter

Four Weeks

• Charles:
  • Shirt for SDC
  • Migrate all ACM files to the team drive
• Louis:
  • Organize server closet (Thomas/Helen/Charles will help?)
  • Finish CTF write ups
  • Scan the old pictures
• Nathan:
  • Do SSF application stuff

Blocked/Long Term

• Louis:
  • Write CTF running guide
  • 10Gb project (pending Irene)
  • Talk to OIT/NTS about MinneHack networking
  • Set up mail on acm domain