2019-08-19 Officer Meeting

August 19, 2019

(Posted on 2019-08-19)

2019-08-19

Start Time: 18:45
End Time: 19:15

Attendance

• Helen (President)
• Mike (Vice President)
• Nathan (Treasurer)
• Louis (Systems Admin)

Last Week's TODOs

Short Term

• Ace:
  • Add all officers to the team drive
• Charles:
  • Delete PayPal
  • Design flyers for Welcome Week
  • Migrate all ACM files to the team drive
  • Apply for MLH accrediations
• Charlie:
  • Think Talks
  • Find MinneHack sponsors
  • Put all events in GopherLink
• Helen:
  • Work on MH2020 Registration form
  • Give Charlie information about Welcome Week flyers
  • Give Christian the information for the event posters
  • Post about welcome week volunteers in discord
  • Look over MinneHack website
  • Add sponsor deadlines to mh timeline spreadsheet
  • Make sponsor deadline document
  • ask shana about purchase requesting process
  • Register student group
• Louis:
  • Organize server closet (Thomas and Helen will help?)
  • Scan the old pictures
  • Finish CTF write ups
  • Change all passwords
  • Find bins for organization for HW lab (<= $100)
  • Contact department about fridge
  • Contact reuse about fridge
  • Reserve atrium for lan party (sent)
  • Contact department about unix classes
  • Talk to OIT/NTS about MinneHack networking
  • adapt ecolab stuff to exist as documentation for other ctf sponsors
• Mike:
  • Add Google Voice number to all of our accounts
  • Read over Think Talk prospectus and give feedback on it
  • Contact someone about reserving the Great Hall for MinneHack 2021
• Nathan
  • Meet with Sue
  • look at think talk prospectus
  • learn ssf process
• Helen and Nathan:
  • Finish ACM National report

Medium Term

• Charles:
  • Shirt for SDC
• Nathan:
  • Get info about SSF application stuff

Long Term

• Louis:
  • Write CTF running guide
  • 10Gb project (pending Irene)

Suggestions

None

Topics for Discussion

• Nathan: SSF update
• Helen: Set up MinneHack meeting time
• Louis: Door access grace period
• Charles: Newsletters
• Ringo: Topgrade for weekly machine update
• Louis: Postman student expert program
• Louis: Big 10 CTF coalition
• Charlie: Mathnasium job posting
• Charlie: Kirsten email

Minutes

• Nathan: SSF update
  • Nathan: I was working on that, but then they took it off the website
  • Nathan: One new thing: somebody has to do a canvas course on that, probably me
  • Nathan: I didn't see anything too new on there
  • Helen: I assume the "new content" they're working on is just changing the dates for 2019
  • Nathan: I'm still reading up on it, I'll get back to it when they put it back up
  • Helen: When you find out what the deadlines are, make sure to let us know
  • Nathan: k
• Helen: Set up MinneHack meeting time
  • Mike: Is this something that more then the 4 of us should be here for?
  • Helen: Probably
  • Nathan: Related, does everyone have their schedules in the drive?
  • Nathan: There's a few people still missing
  • Nathan: Let's decide next week and make sure everyone puts their schedules in before then
• Louis: Door access grace period
  • Louis: The department wants to know the new door list, I told them to wait until we know who'll be on the new list
  • Louis: When is the cutoff for new members and for people to renew their membership?
  • Helen: One week after the school year starts
  • Nathan: Sounds good to me
  • Louis: That should also be in the newsletter
  • Louis: Do we know if anyone paid their membership over the summer?
  • Nathan: I'll try to check
• Charles: Newsletters
• Ringo: Topgrade for weekly machine updates
  • Louis: I have no idea what that means. I guess I'll ask him
• Louis: Postman student expert program
  • Louis: Somebody emailed us to says they're impressed with out whatever, they want somebody to be an evangelist for them
  • Louis: I've never heard of them and I don't know what they do
  • Louis: I think we should probably just tell them that but in nicer words
• Louis: Big 10 CTF coalition
  • Louis: Some guy I know is starting a CTF advocacy group for the big 10 schools; since the U doesn't have a separate CTF group he contacted me
  • Louis: Seemed like a good idea to me but I don't know what the group is exactly
  • Louis: The guy wanted heads of CTF groups to be in an inner circle
  • Rain: Security is kind of my thing, I can be our spokesperson
  • Helen: It should probably be me or Louis, not a non officer
  • Louis: It seems like one of those things that's more of a discord server than a real thing
  • Helen: I can join the server and see if it becomes a real thing
  • Louis: Let's tell the guy that it seems like a great idea and we'll be in his org unless he asks for money
• Charlie: Mathnasium job posting
  • Mike: This seems like any other job posting, not anything that needs to be a meeting topic
  • Helen: Our response email should tell them that we're the wrong group and there are other, math specific groups on campus
• Charlie: Kirsten email
  • Helen: We need to meet with Kirsten about sponsorship stuff; I'll email her
• Nathan: Sue meeting
  • Nathan: Helen do you want to be there?
  • Helen: Yes but I probably can't on account of I am sick / out of town
• Nathan: Small fridge
  • Nathan: It's full of water and it smells bad
  • Louis: Let's just dump it out and bleach it next time we see Johannes
  • Louis: If we want to get rid of it I'll take it, but I think it's salvagable

TODOs

Short Term

• Charles:
  • Delete PayPal
  • Design flyers for Welcome Week
  • Migrate all ACM files to the team drive
  • Apply for MLH accrediations
• Charlie:
  • Think Talks
  • Find MinneHack sponsors
  • Put all events in GopherLink
• Helen:
  • Work on MH2020 Registration form
  • Give Christian the information for the event posters
  • Post about welcome week volunteers in discord
  • Look over MinneHack website
  • Add sponsor deadlines to mh timeline spreadsheet
  • Make sponsor deadline document
  • ask shana about purchase requesting process
  • Register student group
  • Email Kirsten about sponsorship meeting
• Louis:
  • Organize server closet (Thomas and Helen will help?)
  • Scan the old pictures
  • Finish CTF write ups
  • Change all passwords
  • Find bins for organization for HW lab (<= $100)
  • Contact reuse about fridge
  • Contact department about unix classes
  • Talk to OIT/NTS about MinneHack networking
  • adapt ecolab stuff to exist as documentation for other ctf sponsors
  • Email Postman
  • Email Mathnasium and tell them to talk to the math club
  • Bleach small fridge
• Mike:
  • Add Google Voice number to all of our accounts
  • Read over Think Talk prospectus and give feedback on it
  • Contact someone about reserving the Great Hall for MinneHack 2021
  • Post Mathnasium job posting in the Discord
• Nathan
  • Meet with Sue
  • look at think talk prospectus
  • learn ssf process
• Helen and Nathan:
  • Finish ACM National report

Medium Term

• Charles:
  • Shirt for SDC
• Nathan:
  • Get info about SSF application stuff

Long Term

• Louis:
  • Write CTF running guide
  • 10Gb project (pending Irene)