2019-08-12 Officer Meeting

August 12, 2019

(Posted on 2019-08-12)

2019-08-12

Start Time: 18:42
End Time: 20:12

Attendance

• Helen (President)
• Mike (Vice President)
• Nathan (Treasurer)
• Louis (Systems Admin)
• Charles (Secretary)

Last Week's TODOs

Short Term

• Charles:
  • Delete PayPal
  • Look for MLH accredditation requirements
  • Design flyers for Welcome Week
• Charlie:
  • Think Talks
  • Find MinneHack sponsors
• Helen:
  • Work on MH2020 Registration form
  • Send MinneHack prospectus to Ameriprise (ASAP)
  • Give Charlie information about Welcome Week flyers
  • Give Christian the information for the event posters
  • Post about welcome week volunteers in discord
  • Figure out issue with MH 2021 Room Registration
• Louis:
  • Organize server closet (Thomas and Helen will help?)
  • Scan the old pictures
  • Finish CTF write ups
  • Change all passwords (ASAP)
  • Find bins for organization for HW lab (<= $100)
• Mike:
  • Room registration for MinneHack 2021
  • Look into Google voice (do we have one + can we use it for our accounts)
• Nathan:
  • Meet with Sue
  • Schedule carpet cleaning (2nd week of August)
• Helen and Nathan:
  • Finish ACM National report

Medium Term

• Charles:
  • Shirt for SDC
• Helen:
  • Look into ACM and MinneHack website accessibility

Long Term

• Louis:
  • 10Gb project (pending Irene)

Suggestions

• None

Topics for Discussion

• Louis: Fridge
• Helen: Root access to ACM machines
• Helen: event planning documentation
• Helen: timeline for postering and advertising events
• Helen: SDC
• Helen: delegating events
• Helen: contact department about unix classes
• Helen: Gopherlink - whose job is it?
• Helen: events on gopherlink
• Helen: Book atrium for lan party
• Helen: ssf deadlines
• helen: drive organization
• Helen: Minnehack sponsorship prospectus
• Helen: minnehack sponsor deadlines document
• helen: pre-minnehack schedule
• helen: minnehack roles
• helen: think talk prospectus
• helen: documents for potential ctf sponsors
• helen: student group registration
• helen: new p card system
• helen: clean up fridge
• helen: who has website edit privileges
• Charles: mlh accreditation
• mike: mh 2021

Minutes

• Louis: Fridge
  • louis: if fridge says "needs cleaning" is it okay
  • helen: if it involves unsafe materials, no
  • louis: any cleaning should be done not in the acm room
  • charles: I can lend a mini van for moving
  • louis: prefer to find truck somewhere
  • helen: how are we getting rid of old fridge
  • ace: contact reuse
  • louis will contact reuse
• Helen: Root access to ACM machines
  • helen: who has access?
  • louis: it depends on the machine, some subset of {louis, michael, isai, ringo}
  • louis: currently on an as needed basis
  • louis: giving people docker is roughly equivalent to giving root access
  • louis: I can also turn them off via hindbrain (admin controller) whenever I want if something goes wrong.
  • louis: the two major bad things people could be doing are: illicit things from ACM subnet, DOS attacks/content manipulation on ACM services
    • louis: Irene is aware that Bad Things could happen from ACM subnet, on the same page as me that this is a cost of doing buisiness for giving students this type of access. Previous "security" incidents have been well-handled
  • louis: we wont necessarily be notified if the above happens though
  • louis: we might consider moving website to cerberus so that root cant influence acm websites.
  • helen: are all of the people with root members?
  • louis: yes, at least until fall. (does isai get free membership as ex-pres?)
• Helen: event planning documentation
  • helen: write documents about how to plan events, if you got thrown into an event what would be helpul for you to have? as the driving question.
  • Helen: the solution is to update the wiki and make it known
  • where/how to get food, how to get rooms, how to get help, etc.
  • louis to write guide to running ctf for future louises
• Helen: timeline for postering and advertising events
  • helen: i wrote a timeline, we should agree on some revision of it
  • see timeline in drive for details
  • make sure that the posters should be designed at least a week in advance of when they are needed
  • we need posters for first few events asap
• Helen: SDC
  • helen: we need to plan it at some point, we should pick out prompt before school year so that we can start planning other things.
  • louis: if target doesn't want to sponsor, find a person in department to find a research related prompt. (lana, maria, grouplense)
  • helen: charles can print shirts for acm events in the future
  • helen: we should set up SDC event meetings once relevant people are back in town.
• Helen: delegating events
  • helen: everyone should be in charge of some event
  • louis will be in charge of lan party, ctf (atrium still needs to be reserved), unix classes (with nathan)
  • mike :) in charge of SDC
  • helen in charge of paper pals, resume event
  • charles in charge of study for finals
• Helen: contact department about unix classes
  • helen: who do we contact
  • louis will do
• Helen: Gopherlink - whose job is it?
  • charlie to put events in gopherlink
• Helen: Book atrium for lan party
  • Louis will do
• Helen: ssf deadlines
  • helen: when are they, what to apply for
  • treasurer thing for Nathan
  • nathan: we have a folder with information
• helen: drive organization
  • helen: bad organization
  • charles: organize by year
  • helen: who should be owner?
  • ace: members have equal access to team drive
  • ace: already set one up a while ago that we dont use yet
  • ace will set that up
• Helen: Minnehack sponsorship prospectus
  • Helen: I want other people to look it over
• Helen: minnehack sponsor deadlines document
  • helen: we should make a document with all the deadlines for minehack sponsors (I can do that)
• helen: pre-minnehack schedule
  • helen: I have a spreadsheet (in drive)
  • helen: I will put in sponsor deadlines here too
• helen: minnehack roles
  • helen: specific roles for each person
  • helen: everyone planning minnehack should read the minnehak manual (in the Gdrive)
  • Helen: I think I should be head of logistics
  • Mike in charge of volunteers
  • Charles in charge of marketing
  • Louis in charge of networking
  • Nathan may be able to be in charge of finance
  • Still need head of participation/wrangler
• helen: think talk prospectus
  • helen: we should have one, I wrote a draft. Nathan and Mike can you review?
• helen: documents for potential ctf sponsors
  • helen: we need documents for what is involved in a sponsorship
  • louis: I can do that
• helen: student group registration
  • helen: we need to be registered as a student group.
  • mike: how do we check?
  • ace: contact SUA
  • helen: I will be registering us
• helen: new p card system
  • helen: there is one
  • helen: email from Shana says: student groups will purchase for themselves, we will check out the cards from Shana.
  • ace: does this mean no purchase rqeuest necesary?
  • helen: don't know
• helen: clean up fridge
  • helen: should be cleaned so we can get rid of it
• helen: who has website edit privileges
  • louis: it should remain how it is
  • louis: charlie should be added to the github, however
• Charles: mlh accreditation
  • minimum 150 attendees
  • need to apply 4 months in advance
  • has to be during academic year
  • primarily students
  • must be free
  • have to be 24-48 hours long
• Mike: MinneHack 2021
  • registration is too far out for current registration

TODOs

Short Term

• Ace:
  • Add all officers to the team drive
• Charles:
  • Delete PayPal
  • Design flyers for Welcome Week
  • Migrate all ACM files to the team drive
  • apply for mlh accrediations
• Charlie:
  • Think Talks
  • Find MinneHack sponsors
  • Put all events in GopherLink
• Helen:
  • Work on MH2020 Registration form
  • Give Charlie information about Welcome Week flyers
  • Give Christian the information for the event posters
  • Post about welcome week volunteers in discord
  • Look over MinneHack website
  • Add sponsor deadlines to mh timeline spreadsheet
  • Make sponsor deadline document
  • ask shana about purchase requesting process
  • Register student group
• Louis:
  • Organize server closet (Thomas and Helen will help?)
  • Scan the old pictures
  • Finish CTF write ups
  • Change all passwords (ASAP)
  • Find bins for organization for HW lab (<= $100)
  • Contact department about fridge
  • Contact reuse about fridge
  • Reserve atrium for lan party
  • Contact department about unix classes
  • Talk to OIT/NTS about MinneHack networking
  • adapt ecolab stuff to exist as documentation for other ctf sponsors
• Mike:
  • Add Google Voice number to all of our accounts
  • Read over Think Talk prospectus and give feedback on it
  • Contact someone about reserving the Great Hall for MinneHack 2021
• Nathan
  • Meet with Sue
  • look at think talk prospectus
  • learn ssf process
• Helen and Nathan:
  • Finish ACM National report

Medium Term

• Charles:
  • Shirt for SDC
• Nathan:
  • Get info about SSF application stuff

Long Term

• Louis:
  • Write CTF running guide
  • 10Gb project (pending Irene)