2019-07-29 Officer Meeting

July 29, 2019

2019-07-29

Start Time: 18:30
End Time: 19:37

Attendance

• Helen (President)
• Mike (Vice President)
• Nathan (Treasurer)
• Louis (Systems Admin)
• Charlie (Community Ambassador)
• Charles (Secretary)

Last Week's TODOs

Short Term

• Charles:
  • delete paypal
  • newsletter email on thursday (with job opportunity)
• Charlie:
  • Think talks
  • Find Minnehack sponsors
• Helen:
  • Room registration for MH2021 (NOT FEB 6 OR 7)
  • Change Discord role permissions so that unpaid members can see everything but Fun and Admin
  • Clean up Discord Channels
  • Work on MH2020 Registration form
  • Update Shana as ACM National Advisor
  • send minnehack prospectus to ameriprise
• Louis:
  • Organize server closet (Thomas and Helen will help?)
  • Scan the old pictures
  • Update/Archive MH19 website
  • CTF Write Ups (1/2 done)
  • Change all passwords
  • Find cost difference between 5/10Gb network equipment
  • Talk to NTS and Irene about details of above
  • look at getting replacement power supply
  • talk to Gabe about aquiring used 5/10Gb gear from companies
  • Reply to Ben Koch about CSE Week
• Nathan:
  • Schedule carpet cleaning (2nd week of aug)

Medium Term

• Helen:
  • Look into ACM and MinneHack website accessibility

Suggestions

None

Topics for Discussion

• Helen: Purpose of Twitch channel
• Helen: Meeting attendance
• Helen: CTF
• Helen: More formalized method for event retros?
• Chalie: Make sure day is correct on the sponsorship outline (urgent)
• Helen: Couch
• Helen: Organize server closet
• Helen: Room decorations?

Minutes

• Helen: Purpose of Twitch channel
  • Louis: for streaming things at LAN Party
  • we can keep it
• Helen: Meeting attendance
  • meeting attendence has been low and needs to be higher
  • if people miss a certain number of meetings in a row something should happen
  • at some meeting in the future we should talk about what happens ^^
• Helen: CTF
  • when does louis want to have CTF
  • louis: pair it down to 2 and have one near (before) winter break and one nearer to end of year.
  • louis: tues also works
  • DECEMBER 3, 5-8 PM
  • louis: a lot of errors were because of non-technical stuff, someone else should be in charge of that
• Helen: More formalized method for event retros?
  • what if we planned specific meetings for debrief
  • will do
• DOnuts with depart
  • spam proffessors 2 weeks before
  • also grad students (TAs)
• Chalie: Make sure day is correct on the sponsorship outline (urgent)
  • we need deadlines correct, I moved everything back one week [from last year].
  • dates were checked
  • Helen: we should have shirts order 6 weeks before event (dec 6), so we need logos, sizes, etc. by that day
• Helen: Couch
  • we need to order the couch (nathan)
  • nathan will do
• Helen: Organize server closet
  • must get done
  • AUG 11
• Helen: Room decorations?
  • room decorations are good
  • Are there other things that could be done to be more inviting?
  • nothing important was said
• MinneHack Timeline
  • Nov 1 - email about booth locations
  • Dec 6 - all sponsor information is due: shirt sizes, logos, mentor list for shirt ordering etc.
  • Dec 28 - api/product placement due
  • Dec 39 - mentor position last update, prizes
  • Jan 10 - we need to recieve swag
    • Prizes can be brought on the day, but if we are to distribute we need them on the 10th

TODOs

Short Term

• Charles:
  • delete paypal
  • newsletter email on thursday (with job opportunity, ctf writeup) (mailchimp)
  • look for mlh accreddited
• Charlie:
  • Think talks
  • Find Minnehack sponsors
• Helen:
  • Change Discord role permissions so that unpaid members can see everything but Fun and Admin
  • Clean up Discord Channels
  • Work on MH2020 Registration form
  • Update Shana as ACM National Advisor
  • send minnehack prospectus to ameriprise (asap)
• Louis:
  • Organize server closet (Thomas and Helen will help?)
  • Scan the old pictures
  • finish CTF Write Ups
  • Change all passwords (asap)
  • find bins for organization for HW lab <$100
• Mike:
  • Room registration for MH2021 (NOT FEB 6 OR 7)
• Nathan:
  • Schedule carpet cleaning (2nd week of aug)
  • Order couch

Medium Term

• Charles:
  • shirt for SDC
• Helen:
  • Look into ACM and MinneHack website accessibility
• Louis:
  • 10Gb project