2019-05-13
Start Time: 2:30 PM End Time: 3:10 PM
Attendance
- Helen (President)
- Mike (Vice President)
- Nathan (Treasurer)
- Cassie (Membership)
- Charlie (Secretary)
- Isai (Outgoing President)
- Thomas (Outgoing Treasurer)
Last Week's TODOs
Short Term
- Cassie:
- Fix officers on gopherlink
- Helen:
- Update officers on Discord
- Call Zen Box about transition dinner
- Louis:
- Talk to Irene about security
- Thomas:
- Purchase request for minnehack.io renewal
- Thomas and Isai:
- Talk about the budget for next year
Medium Term
- Louis:
- CTF Write Ups
- Talk to Shana about checking out Mac and/or iPad
- Organize server closet (Thomas and Helen will help?)
- Helen and Thomas:
- Talk about the budget for next year
Long Term
- Michael:
- Update website theme to be compliant with department standard
Topics for Discussion
- Helen: Keys
- Helen: Hardware lab checkouts
- Helen: Officers
- Helen: Special interest group meetings
- Helen: Event planning for next semester
- Cassie: Suggestions box
- Tony: Subgroups of ACM, alliance w/ App Developers
- Ringo: Server downtime
- Ringo: New website security vulnerability
- Ari: Waffle night
- Helen: Drive access
- Helen: Keybase
- Ari: Person who borrowed hardware
- Ringo: Removing Ringo from Papertrail
- Helen: Updating officer list
- Helen: Posting room rules
- Jack: Organics recycling
Minutes
- Helen: Keys
- Helen: Everyone who is no longer an officer needs to give up their keys
- Michael still needs to give his key to Ashmita when he wakes up
- Helen: Hardware lab checkouts
- Helen: We need a better system than writing it on the white board
- Ari: We also need to make sure we get our stuff back
- Isai: We too inventory last year, we can just add a new column to that spreadsheet
- Ari: As long as it's written down somewhere. We just need to make sure we get stuff back
- Helen: I'll email the person who wrote their x500 on the white board
- Helen: Officers
- Helen: I forgot what this is about
- Helen: Special interest group meetings
- Helen: I think Louis wanted to talk about this so let's table it until he's here
- Helen: Event planning for next semester
- Helen: I would like to figure out all of our events over the summer and plan them ahead of time so we're not rushing to plan things three days before
- Helen: We have a calendar in the drive
- Helen: People who are interested in event planning should stay after the meeting
- Ari: This should have it's own minutes so it's all written down
- Cassie: Suggestions box
- Cassie: There are a lot of suggestions being thrown out but nothing ever gets done
- Cassie: I think there should be a google form or a literal box, or just some way of keeping track of things
- Helen: However we end up doing it, it has to be anonymous
- Cassie: Do we want to have the results emailed to acm@umn.edu?
- Helen: I think it's better to just check it at the meeting every week
- Helen: It should be a membership job to add the suggestions to the meeting topics
- Tony: Subgroups of ACM, alliance w/ App Developers
- Mike: Tony's not here, let's table this
- Cassie: I think breaking up responsibilities between different committees is a good idea, maybe just to a lesser extent than Tony was thinking
- Mike: We would have a hard time finding officers for all these smaller groups, since we had such a hard time finding officers for ACM
- Nathan: If we're able to find enough people to have the group of people in the first place, there would be people who are willing to organize it
- Ashmita: There are lots of people who come in here wanting to work specifically on MinneHack
- Helen: This would just be a more formalized form of committees
- Helen: We should have a formalized planning meeting on our google calendar, and put it on our website
- Cassie: Is our google calendar publicly available somewhere? The one Laura made isn't visible to the calendar
- Cassie: Do we want to maintain a separate calendar along with the website and the gopherlink?
- Cassie: A lot of people use gopherlink and not the calendar; we should nix the calendar
- Nathan: On the website, I think having the subgroups listed under the events page
- Ringo: Server downtime
- Mike: The power went out in this room specifically about a week ago, I think that's probably what Ringo was talking about
- Kairi: We share a wall with the 3D printers in another room, we should be careful about not putting too much power strain on that wall
- Kairi: There's a map of power in the building somewhere
- Ringo: New website security vulnerability
- Mike: Ringo's not here to talk about this, also I'm pretty sure Louis said it wasn't a big deal last time we talked about it
- Helen: What new website?
- Isai: I don't know
- Isai: I think they wanted to talk about how the systems committee makes people aware of vulnerabilities
- Ari: Waffle night
- Ari: We should have one
- Isai: Let's have one on Wednesday after finals
- Jack: Hell yeah
- Helen: Drive access
- Helen: We should make sure that only the people who need access are on the drive/email
- Thomas: Can you leave me on the drive for a little while?
- Helen: I don't know how to take people off in the first place
- Isai: I have permission to remove people
- Nathan: Also add me, please
- Helen: Keybase
- Helen: The new officers need to be on the keybase
- Mike: Make an account and I'll add you
- Helen: We also need to remove the old officers
- Ari: Person who borrowed hardware
- We already covered that
- Ringo: Removing Ringo from Papertrail
- Mike: Does anyone know how to do that?
- Helen: I'll make Louis do that
- Helen: Updating officer list
- Cassie: Which one?
- Helen: The one on the door
- Cassie: I can do that
- Helen: Posting room rules
- Helen: We should have the rules posted, and on the website
- Helen: I'm gonna do that, and also look for things I think should be changed so we can talk about it at the next meeting
- Jack: Organics recycling
- Jack: Amethyst says we should compost food waste
- Cassie: That's gonna stink like hell, and there's nobody whose job it is to remove compost
- Thomas: We can contact the university and ask to get a compost receptacle added to Keller
TODOs
Immediately
- Helen, Thomas, Nathan:
- Talk about the budget for next year
Short Term
- Cassie:
- Update the officer list on the door
- Helen:
- Post the rules
- Talk to facilities about organics recycling
- Isai:
- Add/remove people from the drive
- Louis:
- Remove Ringo from papertrail emails
- Mike:
- Update the officers on keybase
Medium Term
- Louis:
- CTF Write Ups
- Talk to Shana about checking out Mac and/or iPad
- Organize server closet (Thomas and Helen will help?)
Long Term
- Michael:
- Update website theme to be compliant with department standard