2019-04-29 Officer Meeting

April 29, 2019

2019-04-29

Start Time: 2:30 PM End Time: 3:10 PM

Attendance

• Helen (President)
• Mike (Vice President)
• Louis (Systems Admin)
• Cassie (Membership)
• Isai (Outgoing President)
• Thomas (Outgoing Treasurer)
• Jack (Outgoing Community Ambassador)
• Ari (The Architect)

Last Week's TODOs

Short Term

• Cassie:
  • Look for new images
• Helen:
  • Ask for new carpet
  • Reserve the transition dinner
• Isai:
  • Save general prospectus as Gmail template in keybase
• Jack:
  • Work with Charile to get CodeDay sponsors
• Louis:
  • Put LAN party stuff away
• Helen and Thomas:
  • Meeting for dept budget

Medium Term

• Louis:
  • Talk to Shana about checking out Mac and/or iPad
  • Organize server closet (Thomas and Helen will help?)

Long Term

• Michael:
  • Update website theme to be compliant with department standard

Topics for Discussion

• Ringo: Security vulnerabilities on the new site
• Ari: Update officers on the discord, website, gopherlink etc
• Ari: Wiki
• Ari: Transition dinner
• Ringo: Disposable cups
• Ari: Morris tax email
• Louis: MinneHack.io renewal
• Ringo: CTF postmortem
• Helen: Gaff tape usage
• Helen: UNIX class videos
• Helen: Intro to CS event (?)
• Helen: More resources on website
• Helen: CSCI "book" club
• Cassie: MinneHack images

Minutes

• Ringo: Security vulnerabilities on the new site
  • Louis: There was gonna be a new site but we got an email that one of our dependencies has a security vulnerability
  • Louis: This is a non-issue because it's not deployed, but we should have a policy for if it happens to something that is deployed
• Ari: Update officers on the discord, website, gopherlink etc
  • Isai: We should do that
  • Cassie: I'll do that
  • Helen: To do that Isai needs to give me admin on discord
  • Mike: I'll update the website
• Ari: Wiki
  • Ari: Everyone should do that before they leave
• Ari: Transition dinner
  • Helen: It will happen this Friday or next week
  • Helen: I will make a call and then we'll talk
• Ringo: Disposable cups
  • Isai: No
  • Louis: We've had them in the past
  • Helen: It's fine to get single use cups, they just have to be recyclable
  • Cassie: Let's make sure to get cups that fit the lids we already have
• Ari: Morris tax email
  • Isai: We got a tax email that was meant for the Morris chapter
  • Louis: We already told them they got it wrong, it should be fine
• Louis: MinneHack.io renewal
  • Louis: It's gonna expire, we need to file a purchase request to renew it now
  • Thomas: We're gonna renew it from the MinneHack account
  • Isai: Can we renew it for like 10 years?
  • Louis: Yeah we can do that
• Ringo: CTF postmortem
  • Helen: I think this would be better for a specific CTF postmortem meeting, where Michael and Ringo are there
  • Helen: I think some of the problems leading up to it could be solved if we had been more involved
  • Louis: There were also some technical flaws that could've been solved with more micromanaging
  • Louis: Going forward, whoever's in charge of events needs to be clearer on what they need other people to do
  • Isai: We also need to buy prizes soon
• Helen: Gaff tape usage
  • Helen: Stop using gaff tape to hang posters, it's bad for the walls
• Helen: UNIX class videos
  • Isai: Those are already on the website
• Helen: Intro to CS event (?)
  • Helen: It might be a cool idea to have an event where people who are new to the major hear about research, classes, tracks, and stuff like that from other students
  • Ari: This is something the architecture department does
  • Helen: I think we should advertise this during welcome week so freshman have an opportunity to know what's up
  • Ari: I think the hardest part will be figuring out who the people who know what they're doing are and getting them on board
• Helen: More resources on website
  • Helen: I think anything we talk about at this event should also be on the website
  • Helen: The UNIX cheat sheets I found should be on there, too
  • Jack: We can put that on the resources page
• Helen: CSCI "book" club
  • Helen: I think it would be cool to do a club where we all read a paper and then talk about it
  • Louis: This is similar to the idea we had about copying ACM National's interest groups
• Cassie: MinneHack images
  • Cassie: I've been trying to track down the MinneHack pictures, but neither of the photographers have photos they're willing to give us
  • Isai: They gave us a video, I guess that's all they were recording
  • Isai: I have a ton of photos from ACM events, I'll figure out how to get them to us

TODOs

Short Term

• Cassie:
  • Update officers on gopherlink
• Helen:
  • Update officers on Discord
  • Call Zen Box about transition dinner
• Louis:
  • Talk to Irene about security
• Thomas:
  • Purchase request for minnehack.io renewal
• Thomas and Isai:
  • Talk about the budget for next year

Medium Term

• Louis:
  • CTF Write Ups
  • Talk to Shana about checking out Mac and/or iPad
  • Organize server closet (Thomas and Helen will help?)
• Helen and Thomas:
  • Talk about the budget for next year

Long Term

• Michael:
  • Update website theme to be compliant with department standard