2019-04-22

Start Time: 2:35 PM End Time: 3:15 PM

Attendance

• Isai (President)
• Helen (Vice President)
• Thomas (Treasurer)
• Louis (Systems Admin)
• Jack (Community Ambassador)
• Cassie (Membership)
• Mike (Secretary)
• Ari (The Architect)

Last Week's TODOs

Short Term

• Cassie:
  • Look for new images
• Helen:
  • Make sure our donuts don't get stolen
  • Buy air fresheners
• Isai:
  • Save general prospectus as Gmail template in keybase
• Helen and Thomas:
  • Meeting for dept budget
  • Saturday clean

Medium Term

• Louis:
  • Talk to Shana about checking out Mac and/or iPad

Long Term

• Michael:
  • Member system
  • Update website theme to be compliant with department standard

Topics for Discussion

• Isai: Verbal warnings
• Ari: Update servers
• Helen: Sponsor contact info for members / Louis: ACM sponsoring CodeDay
• Helen: Making ACM less gross
  • no more publicly available reusable dishes
  • new couch
  • removal of all things in cabinets that are unused
  • removal of one or both bean bags
  • consistent vacuuming of the room
  • new fridge
  • removal of all of the smelly pillows
  • actually using membership fees to purchase room cleaning items
  • potentially getting open cabinets so people can easily grab monitors, keyboards, etc
• Helen: Printer ink
• Isai: Disqualifying officers who read Ringo's email from CTF 3
• Helen: Horse picture
• Helen: New door code, removal of old door code.
• Helen: New carpet
• Helen: Michael email Target about CTF
• Louis: CSE banquet (we were nominated for tin man award)
• Helen: Election results

Minutes

• Isai: Verbal warnings
  • Isai: Last week Louis and I yelled at each other, so I gave both of us verbal warnings
  • Helen: What is the point of the verbal warning? If it happens again, will anything be done about it?
  • Isai: Yes, we need to be more professional during meetings especially
• Ari: Update servers
  • Louis: I updated them over the weekend
  • Ringo: All of them? We should also make sure member servers get updated regularly
• Helen: Sponsor contact info for members / Louis: ACM sponsoring CodeDay
  • Helen: Are we able/should we give sponsor info to Charile for CodeDay?
  • Isai: I'm in favor of it, but we should ask the sponsors first
  • Louis: Since Charile will be an officer within half an hour, we could in good faith say that we're sponsoring CodeDay and maybe get our logo on stuff
• Helen: Making ACM less gross
  • No more publicly available reusable dishes
    • Amethyst removed most of their dishes, they'll get the rest later
    • Personal mugs are fine, but they need to be washed regularly and maybe labeled
  • New couch
    • Helen found a nice couch for 330 dollars, and we have the money for it
    • We should also get cushion covers that aren't plastic
    • Isai/Thomas: Should we use department funds for this?
    • Helen: No, we should use the extra money we have sitting around
    • Thomas: It would be good to not use up our emergency funds
    • Helen: That wouldn't hurt, but it would make us have to wait
      • Ask for the money: Ari, Isai, Louis, Thomas
      • Spend money: Helen
  • Removal of all unused things in cabinets
    • Helen has done that already and labeled them
    • Helen: I'd like to that for the hardware lab and server closet in the future
  • Removal of one or both bean bags
    • We could remove the shelf and minifridge to free up space
    • Potentially put the beanbags away when not in use
    • Rearranging the room as a whole is a bigger accessibility issue
    • Part of the whiteboard being inaccessible is all the permanent shit on it
  • Consistent vacuuming
    • Helen: I think once a week, minimum
    • Louis: We should choose a person to be in charge of vacuuming at each meeting
    • This week it's Thomas
  • New fridge
    • Louis is trying to find a free one on craigslist but he's busy
    • Isai: If it's taking this long to find one, we might as well request funds for it
  • Removal of all of the smelly pillows
    • Helen: Some of the pillows have a scent
    • Helen: We should wash the blankets and replace the pillows
    • Ari: We can wash the pillows
    • Louis: Let's get pillows with washable covers
  • Using membership fees to purchase room cleaning items
    • Helen: We collect fees for room stuff but we don't actually spend it
    • Helen: We should buy Clorox wipes and stuff
    • Thomas: We have some of that stuff coming from requests
    • Helen: I know, but we can buy more now
    • Louis: Are we actually getting the SSF money?
    • Isai: Probably not
  • Getting open cabinets so people can easily grab monitors, keyboards, etc
    • Helen: I don't think we should do that anymore
• Helen: Printer ink
  • Thomas: It's bought
  • Helen: I think every time we get down to one ink unit, we should buy more
  • Thomas: Sure, also don't buy the HP brand because it's more expensive
• Isai: Disqualifying officers who read Ringo's email from CTF 3
  • Isai: I read the email so I think I should be disqualified
  • Mike and Helen didn't read the email and will still be competing
  • Ari: If people get suspicious that could be bad optics
• Helen: Horse picture
  • Consensus: The horse pic fucking rules and we need to display it prominently
• Helen: New door code, removal of old door code
  • Helen: We should get rid of the old door code, too many people know it
  • Helen: I think the new code should only go to Mike, Louis, and I
  • Mike: I think that's way too narrow, it should be all the elected officers
  • Louis: It's kind of a moot point, since we let everyone in with card access anyway
  • Louis: Over the summer I might set up the robot to open the door
• Helen: New carpet
  • Helen: I think we should request new carpet and get facilities to install it this time
• Helen: Michael email Target about CTF
  • Michael already did that
• Louis: CSE banquet (we were nominated for tin man award)
  • Louis: Someone should go to that
  • Helen: Mike and I will go
  • Isai: It's a week from today at 5:30 in the Mississippi room
  • Isai: You need to RSVP today
• Helen: Step stool
  • Helen: We should get a step stool
  • Ari: That's fine but let's talk about purchase stuff later
  • Cassie: That's also the kind of thing that'll become clutter in two semesters
• Helen: Election Results
  • President: Helen (13/15 votes)
  • Vice President: Mike (14/15 votes)
  • Treasurer: Nathan (14/15 votes)
  • Sys Admin: Louis (15/15 votes)
  • Community Ambassador: Charlie (15/15 votes)
  • Membership: Cassie (15/15 votes)
  • Secretary: Charile (10/15 votes)
  • Webmaster: Ashmita (14/15 votes)

TODOs

Short Term

• Cassie:
  • Look for new images
• Helen:
  • Ask for new carpet
  • Reserve the transition dinner
• Isai:
  • Save general prospectus as Gmail template in keybase
• Jack:
  • Work with Charile to get CodeDay sponsors
• Louis:
  • Put LAN party stuff away
• Helen and Thomas:
  • Meeting for dept budget

Medium Term

• Louis:
  • Talk to Shana about checking out Mac and/or iPad
  • Organize server closet (Thomas and Helen will help?)

Long Term

• Michael:
  • Update website theme to be compliant with department standard