Minutes 2019-04-22

2019-04-22

2019-04-22

Start Time: 2:35 PM End Time: 3:15 PM

Attendance

  • Isai (President)
  • Helen (Vice President)
  • Thomas (Treasurer)
  • Louis (Systems Admin)
  • Jack (Community Ambassador)
  • Cassie (Membership)
  • Mike (Secretary)
  • Ari (The Architect)

Last Week's TODOs

Short Term

  • Cassie:
    • Look for new images
  • Helen:
    • Make sure our donuts don't get stolen
    • Buy air fresheners
  • Isai:
    • Save general prospectus as Gmail template in keybase
  • Helen and Thomas:
    • Meeting for dept budget
    • Saturday clean

Medium Term

  • Louis:
    • Talk to Shana about checking out Mac and/or iPad

Long Term

  • Michael:
    • Member system
    • Update website theme to be compliant with department standard

Topics for Discussion

  • Isai: Verbal warnings
  • Ari: Update servers
  • Helen: Sponsor contact info for members / Louis: ACM sponsoring CodeDay
  • Helen: Making ACM less gross
    • no more publicly available reusable dishes
    • new couch
    • removal of all things in cabinets that are unused
    • removal of one or both bean bags
    • consistent vacuuming of the room
    • new fridge
    • removal of all of the smelly pillows
    • actually using membership fees to purchase room cleaning items
    • potentially getting open cabinets so people can easily grab monitors, keyboards, etc
  • Helen: Printer ink
  • Isai: Disqualifying officers who read Ringo's email from CTF 3
  • Helen: Horse picture
  • Helen: New door code, removal of old door code.
  • Helen: New carpet
  • Helen: Michael email Target about CTF
  • Louis: CSE banquet (we were nominated for tin man award)
  • Helen: Election results

Minutes

  • Isai: Verbal warnings
    • Isai: Last week Louis and I yelled at each other, so I gave both of us verbal warnings
    • Helen: What is the point of the verbal warning? If it happens again, will anything be done about it?
    • Isai: Yes, we need to be more professional during meetings especially
  • Ari: Update servers
    • Louis: I updated them over the weekend
    • Ringo: All of them? We should also make sure member servers get updated regularly
  • Helen: Sponsor contact info for members / Louis: ACM sponsoring CodeDay
    • Helen: Are we able/should we give sponsor info to Charile for CodeDay?
    • Isai: I'm in favor of it, but we should ask the sponsors first
    • Louis: Since Charile will be an officer within half an hour, we could in good faith say that we're sponsoring CodeDay and maybe get our logo on stuff
  • Helen: Making ACM less gross
    • No more publicly available reusable dishes
      • Amethyst removed most of their dishes, they'll get the rest later
      • Personal mugs are fine, but they need to be washed regularly and maybe labeled
    • New couch
      • Helen found a nice couch for 330 dollars, and we have the money for it
      • We should also get cushion covers that aren't plastic
      • Isai/Thomas: Should we use department funds for this?
      • Helen: No, we should use the extra money we have sitting around
      • Thomas: It would be good to not use up our emergency funds
      • Helen: That wouldn't hurt, but it would make us have to wait
        • Ask for the money: Ari, Isai, Louis, Thomas
        • Spend money: Helen
    • Removal of all unused things in cabinets
      • Helen has done that already and labeled them
      • Helen: I'd like to that for the hardware lab and server closet in the future
    • Removal of one or both bean bags
      • We could remove the shelf and minifridge to free up space
      • Potentially put the beanbags away when not in use
      • Rearranging the room as a whole is a bigger accessibility issue
      • Part of the whiteboard being inaccessible is all the permanent shit on it
    • Consistent vacuuming
      • Helen: I think once a week, minimum
      • Louis: We should choose a person to be in charge of vacuuming at each meeting
      • This week it's Thomas
    • New fridge
      • Louis is trying to find a free one on craigslist but he's busy
      • Isai: If it's taking this long to find one, we might as well request funds for it
    • Removal of all of the smelly pillows
      • Helen: Some of the pillows have a scent
      • Helen: We should wash the blankets and replace the pillows
      • Ari: We can wash the pillows
      • Louis: Let's get pillows with washable covers
    • Using membership fees to purchase room cleaning items
      • Helen: We collect fees for room stuff but we don't actually spend it
      • Helen: We should buy Clorox wipes and stuff
      • Thomas: We have some of that stuff coming from requests
      • Helen: I know, but we can buy more now
      • Louis: Are we actually getting the SSF money?
      • Isai: Probably not
    • Getting open cabinets so people can easily grab monitors, keyboards, etc
      • Helen: I don't think we should do that anymore
  • Helen: Printer ink
    • Thomas: It's bought
    • Helen: I think every time we get down to one ink unit, we should buy more
    • Thomas: Sure, also don't buy the HP brand because it's more expensive
  • Isai: Disqualifying officers who read Ringo's email from CTF 3
    • Isai: I read the email so I think I should be disqualified
    • Mike and Helen didn't read the email and will still be competing
    • Ari: If people get suspicious that could be bad optics
  • Helen: Horse picture
    • Consensus: The horse pic fucking rules and we need to display it prominently
  • Helen: New door code, removal of old door code
    • Helen: We should get rid of the old door code, too many people know it
    • Helen: I think the new code should only go to Mike, Louis, and I
    • Mike: I think that's way too narrow, it should be all the elected officers
    • Louis: It's kind of a moot point, since we let everyone in with card access anyway
    • Louis: Over the summer I might set up the robot to open the door
  • Helen: New carpet
    • Helen: I think we should request new carpet and get facilities to install it this time
  • Helen: Michael email Target about CTF
    • Michael already did that
  • Louis: CSE banquet (we were nominated for tin man award)
    • Louis: Someone should go to that
    • Helen: Mike and I will go
    • Isai: It's a week from today at 5:30 in the Mississippi room
    • Isai: You need to RSVP today
  • Helen: Step stool
    • Helen: We should get a step stool
    • Ari: That's fine but let's talk about purchase stuff later
    • Cassie: That's also the kind of thing that'll become clutter in two semesters
  • Helen: Election Results
    • President: Helen (13/15 votes)
    • Vice President: Mike (14/15 votes)
    • Treasurer: Nathan (14/15 votes)
    • Sys Admin: Louis (15/15 votes)
    • Community Ambassador: Charlie (15/15 votes)
    • Membership: Cassie (15/15 votes)
    • Secretary: Charile (10/15 votes)
    • Webmaster: Ashmita (14/15 votes)

TODOs

Short Term

  • Cassie:
    • Look for new images
  • Helen:
    • Ask for new carpet
    • Reserve the transition dinner
  • Isai:
    • Save general prospectus as Gmail template in keybase
  • Jack:
    • Work with Charile to get CodeDay sponsors
  • Louis:
    • Put LAN party stuff away
  • Helen and Thomas:
    • Meeting for dept budget

Medium Term

  • Louis:
    • Talk to Shana about checking out Mac and/or iPad
    • Organize server closet (Thomas and Helen will help?)

Long Term

  • Michael:
    • Update website theme to be compliant with department standard