2019-04-01
Start Time: 2:30 PM End Time: 3:20 PM
Attendance
- Isai (President)
- Helen (Vice President)
- Thomas (Treasurer)
- Louis (Systems Admin)
- Jack (Community Ambassador)
- Cassie (Membership)
- Mike (Secretary)
- Michael (Webmaster)
- Ashmita (ACM-W Vice President)
Last Week's TODOs
Immediately
- Ringo:
- Print CTF posters
Short Term
- Cassie:
- Look for new images (sponsors channel discord)
- Helen:
- Buy air fresheners
- Make inventory of stuff for the cookout
- Isai:
- Get back to Michael Jackson from Target
- Save general prospectus as gmail template
- Email Mats about paid position policy
- Louis:
- Talk to Irene about LAN party
- Michael:
- Email previous CTF participants
- Make a list of security classes to advertise to
Medium Term
- Louis:
- Talk to Shana about checking out Mac and/or iPad
Long Term
- Michael:
- Member system
- Update website theme to be compliant with department standard
Topics for Discussion
- Louis: Network isolation incident
- Isai: Printer recycle
- Isai: Fridge
- Isai: CTF
- Isai: Add pictures to website
- Isai: SSF purchases
- Isai: Membership fee structure
- Isai: Cookout
- Cassie: Turning down the room temperature
- Helen: Mystery check
Minutes
- Louis: Network isolation incident
- Louis: The internet got turned off on Thursday and was off for ~2 hours
- Louis: Michael's box was doing something that caused us to get turned off, so I unplugged us
- Louis: This did bring up some issues with how this system is supposed to work
- Louis: In the future this shouldn't happen, and we should get alerted in a timely manner
- Louis: Once I figure out what the protocol will be in the future I'll add it to the wiki
- Isai: Printer recycle
- Isai: Where do we put the old printer
- Louis: I'll put it in the Mech E connector
- Isai: Fridge
- Louis: I've been looking for leads on a new fridge, I've got some emails I'm waiting for responses to
- Isai: CTF
- Isai: We have 13 sign-ups, we haven't talked to any classes yet
- Isai: Ringo was also going to email McCamant about his grad students
- Louis: Ringo, you know what's supposed to happen wrt the pi's
- Isai: If we get less than 30 people registered, we should tell the Target guy that attendance will be lower
- Ringo: What's the distribution of the dates people are available so we can register the room?
- Louis: In the past we've just reserved a bunch of days and just relinquished them when we knew for sure
- Isai: Jack, can you help them with that after the meeting?
- Louis: Also Ringo you should email about the grad students right now
- Isai: Add pictures to website
- Isai: Thomas put some pictures in the SSF presentation and I think it looks good
- Isai: Do you all think we should put photos on the website?
- Louis: We can do that, it should be pretty straightforward
- Isai: We have permission to use the ones from MinneHack, we can see what it looks like for the other events
- Isai: SSF purchases
- Thomas: We got the money, I need to put in the requests
- Isai: I need to use the Pcard to make purchases for the cookout
- Louis: Can we get Ben Koch to preimburse us for the cookout
- Thomas: Probably not, but I can check on what the reimbursement process is
- Thomas: The other think we need to order for is the LAN party, on the 12th
- Louis: Are Brookesource coming to the LAN party again this year?
- Isai: I reached out but I haven't heard back
- Louis: Do we need to have a conversation about how to get sponsors for the LAN party fairly?
- Isai: I think the way we're doing it is fine
- Isai: Membership fee structure
- Isai: We get money from the department, so do we need to charge for membership?
- Thomas: The membership fee contributes to like 0.009% of our funding
- Louis: I think the fee is good because it's a barrier to entry
- Isai: I think that's bad, but if we have to have a barrier, we should have people volunteer at events
- Isai: The way it works right now is super busted with how we don't get notified and can't take cash, we should just do away with it
- Thomas: We could also do it for if people come to events, not just volunteering
- Ringo: How would access to the discord work with no membership fee?
- Louis: I do think paying for the discord is weird, but there is weird stuff in the discord
- Isai: We would probably have to lock that stuff down, yeah
- Louis: I think the "volunteer to be a member system" is very weird
- Ashmita: I'm in two groups that do it that way, and I think it gives more legitimacy to the group and it also lets us give priority registration to more exclusive events
- Ashmita: We also have it set up so that going to 3 events in one semester gives you membership for the next semester
- Isai: I guess it's too late to change it for this semester, but I've heard enough complaints about the system that I think we should change it
- Louis: I just don't like the idea of lots of people having access to the rooms and the servers
- Isai: That's fair, but in the current system someone can pay 5 dollars then rob us in the middle of the night
- Isai: Cookout
- Ashmita: What do you want from ACM-W?
- Isai: We just need volunteers day-of, because Thomas and I have the purchasing and stuff taken care of
- Isai: We also have people from SASE helping us this year, and we don't know how that'll work since we haven't had help in previous years
- Isai: Thomas, email Ben today to find out what the reimbursement process is
- Isai: I really don't know why we need more than one group tbh
- Isai: If you come to the meeting next week we can get a sign up sheet set up
- Louis: Officer elections
- Nominations:
- Mike: President, Vice President, Secretary
- Helen: Vice President*
- Louis: Sys admin
- Charlie: Community Ambassador, Membership
- Ashmita: President, Vice President, Webmaster
- Will: Treasurer
- Cassie: Membership
- Louis: We should extend the deadline by a week,
- Louis: We should also talk to people who are in here and we think might be interested
- Alex, Ashvin?, Tony (if he gets into grad school)
- Isai: We should also put the nominations back on the board
- Nominations:
- Cassie: Turning down the room temperature
- Cassie: We got cold in the winter and had a guy turn down the cold but now it's too hot in here
- Louis: The temperature control in the server closet was turned all the way to + and I turned it back down, so this may not be an issue anymore
- Helen: Mystery check
- Helen: I was looking through some unopened UMN mail, and I found a check made out to me for $150 dollars for unix class one from last year
- Helen: What do I do with this check? Buy an exercise ball?
- Louis: Maybe just cash it and put it in the
redacted? - Jack: Try to cash it and see if it bounces
- Helen: I guess I'll do that
- Isai: Paid position policy update
- Isai thinks we should advertise unpaid positions if they're cool enough, there was some pushback on that
- Louis: We could have a self/looking-for-a-bad-job role in the discord
- Thomas: We could also make a #unpaid-work channel
TODOs
Immediately
- Jack:
- Help Ringo and Michael reserve rooms
Short Term
- Cassie:
- Look for new images (sponsors channel discord)
- Helen:
- Buy air fresheners
- Isai:
- Save general prospectus as gmail template
- Email Mats about paid position policy
- Michael:
- Make a list of security classes to advertise to
- Thomas:
- Make purchases for LAN party and CTF
Medium Term
- Louis:
- Talk to Shana about checking out Mac and/or iPad
Long Term
- Michael:
- Member system
- Update website theme to be compliant with department standard