2019-03-11

Start Time: 2:30 PM End Time: 3:05 PM

Attendance

• Isai (President)
• Helen (Vice President)
• Thomas (Treasurer)
• Louis (Systems Admin)
• Jack (Community Ambassador)
• Cassie (Membership)
• Mike (Secretary)
• Michael (Website)
• Ari (The Architect)
• Ashmita (ACM-W Vice President)

Last Week's TODOs

Short Term

• Cassie:
  • Look for new images (sponsors channel discord)
• Helen:
  • Email Minneapolis ACM chapter
  • Buy air fresheners
  • Make inventory of stuff for the cookout
• Isai:
  • Wash table skirt
  • Ask for access to the ledger
  • Email Mats about paid position policy
• Louis:
  • Talk to Irene about LAN party
• Ringo:
  • Update the CTF favicon
• Thomas:
  • Find out whether we have our SSF money yet
  • Make purchase order spreadsheet
  • Email Ben Koch

Medium Term

• Louis:
  • Talk to Shana about checking out Mac and/or iPad

Long Term

• Michael:
  • Member system
  • Update website theme to be compliant with department standard

Topics for Discussion

• Isai: Keep the garfields within the room
• Isai: Coffee & Donuts
• Jack: MinneHack sponsor retrospective
• Ari: Friday 6PM Super Event Meeting @IEEE
• Isai: Target emails
• Isai: CTF 3 outreach
• Cassie: LAN Party event registration

Minutes

• Isai: Keep the garfields within the room
  • Isai: Some garfields spilled into the hall, which is unprofessional
  • Isai: No more garfields
• Isai: Coffee & Donuts
  • Isai: I'm gonna email the professors again to let them know it's on Thursday
  • Louis: We should also tell them that no professors showed up last time
  • Louis: Also we should start emailing sooner
  • Louis: Ringo's idea was to schedule meetings with the professors at that time and then all cancel
• Jack: MinneHack sponsor retrospective
  • Jack: I sent a survey out to MinneHack sponsors, and like 6 people answered
  • Jack: I put together a document detailing their comments
  • Highlights:
    • Check-in was cramped
    • They had to reuse mentor name tags
    • Booths weren't very effective after the swag ran out
    • Mentoring was good, somebody said we should group by technology, not by company
    • Someone (SPS?) said we should have judging figured out beforehand
    • Potentially get a bigger venue, don't have it conflict with the super bowl
  • Louis: We should look into moving the date next year
  • Isai: Jack, can you email them and find out how much it costs?
• Ari: Friday 6PM Super Event Meeting @IEEE
  • Isai: This is gonna be a discussion about what the event should be
  • Isai: I can be there, can anyone else?
  • Ari: I think they only wanted one person
  • Louis: What is this event?
  • Isai: That's what the meeting is about
  • Louis: Also, what's the status of the LAN party?
  • Cassie: We have to submit a form, it's later in the meeting topics
  • Louis: We should let the gamers know ahead of time that we have servers
• Isai: Target emails
  • Isai: I have to get back to Target. Don't let me forget
  • Louis: I have his number, I'll call him
• Louis: Fridge
  • Louis: I can get a free fridge on craigslist if everyone hates this fridge
  • Isai: I can borrow a fridge this weekend
  • Isai: Where do we put this fridge
  • Louis: Just put it in the hall for Reuse
  • Jack: Can we get Reuse to just come get it?
  • Louis: I say we get a working fridge before we throw this one away
• Isai: CTF 3 outreach
  • Michael: We have posters
  • Isai: The posters won't be enough
  • Louis: Ringo didn't want to hang the posters up yet
  • Isai: Just do it anyway
  • Isai: You all should also advertise in my security class
  • Louis: I can do that
  • Isai: Cool, I'll set it up
  • Isai: Has anyone signed up through the link yet?
  • Michael: I'll check
  • Update: no
• Cassie: LAN Party event registration
  • Cassie: What time is it?
  • Isai: The 12th, 6:00 PM
  • Cassie: And IEEE is hosting with us?
  • Isai: And the gamers' Alliance
  • Cassie: And there will be free food?
  • Isai: Yes
  • Cassie: Duration?
  • Louis: 6 to 8 hours
• Isai: LAN Party
  • Isai: We had the LAN party meeting the other week
  • Isai: IEEE is making the poster over spring break and the gamers are setting up the tournaments
  • Isai: Setup and teardown is working the same way as it always does
  • Isai: We're getting more food this time because we expect more people
  • Louis: Have we emailed Brooksource yet?
  • Isai: No, I need to do that
  • Louis: We should email a bunch of people
  • Louis: Actually I changed my mind that's a bad idea
• Thomas: Service event
  • Thomas: Ben Koch wanted to know what service event we were going to do at the cookout
  • Louis: That rice thing he suggested sounded fine
  • Cassie: Do it didn't
  • Louis: We could make a template email and have them email their representatives
  • Louis: We could support net neutrality
  • Jack: Why can we not just take money in exchange for hotdogs?
  • Thomas: Ben said students don't like that (?)
  • Louis: Let's email him back and say we're still thinking
  • Isai: If we do just take money, is everyone okay with that?
  • Cassie: We already submitted our event as free food in exchange for service
  • Isai: We can change that, probably
  • Thomas will email Ben Koch
  • Louis: We should give people a choice between money or service

TODOs

Short Term

• Cassie:
  • Look for new images (sponsors channel discord)
• Helen:
  • Buy air fresheners
  • Make inventory of stuff for the cookout
• Isai:
  • Wash table skirt
  • Ask for access to the ledger
  • Email Mats about paid position policy
  • Email Brooksource
• Louis:
  • Get back to Michael Jackson from Target
  • Talk to Irene about LAN party
• Ringo:
  • Update the CTF favicon
• Thomas:
  • Email Ben Koch about cookout
  • Find out whether we have our SSF money yet
  • Make purchase order spreadsheet

Medium Term

• Louis:
  • Talk to Shana about checking out Mac and/or iPad
• Jack:
  • Email SUA about moving MinneHack 2020

Long Term

• Michael:
  • Member system
  • Update website theme to be compliant with department standard