2019-02-04

Start Time: 2:45 PM End Time: 3:25 PM

Attendance

• Isai (President)
• Thomas (Treasurer)
• Louis (Systems Admin)
• Cassie (Membership)
• Mike (Secretary)
• Michael (Webmaster)
• Ari (The Architect)

Last Week's TODOs

Short Term

• Helen:
  • Email to reserve room for donuts with the department
• Isai:
  • Advertise MinneDemo in the discord
  • Set up spreadsheet for career fair
• Louis:
  • Configure hestia for MinneHack
  • Email events people re: ethernet
• Mike:
  • Newsletter
• Thomas:
  • SSF funding
• Ringo:
  • Write copy for emailing companies about CTF
• Ace:
  • Review Ringo's copy

Medium Term

• Ace:
  • Put LAN Party info in the wiki
• Helen:
  • Set up intake form for new members
• Louis:
  • Talk to Shana about checking out Mac and/or iPad
  • Look at remote access for Mac
  • Set up check-in system
  • Make form for collecting i-card numbers and get it to mike

Long Term

• Michael:
  • Update website theme to be compliant with department standard
• Thomas:
  • Update ledger every 2 weeks

Topics for Discussion

• Isai: Update wiki
• Isai: SESB
• Isai: Minors
• Ari: Meeting minutes on website
• Isai: Inventory/status of outstanding purchase orders
• Isai: CSE student org fair
• Ringo: Contacts for CTF 3 sponsors
• Ari: CSE week
• Isai: Room temperature update
• Ari: MinneHack emails
• Ringo: CTF what to get sponsored vs ssf

Minutes

• Isai: Update wiki
  • Isai: MinneHack is over so now we need to update the wiki, and it needs to happen before we forget
  • Isai: If you had a staff shirt, you need to add anything you know that isn't currently in the wiki
  • Isai: Delete irrelevant stuff as well. Try to get this done before the MinneHack meeting
• Isai: SESB
  • Isai: They sent us new meeting times, we should have someone there.
  • Isai: If you can make it go, especially if you're going to be here next year
  • Ashmita: I already go to them anyway for other groups
• Isai: Minors
  • Isai: We have the minor forms ready for MinneHack, turns out we don't actually have to do the minor training/background checks
  • Isai: I'm going to put this in the wiki
• Ari: Meeting minutes on website
• Isai: Inventory/status of outstanding purchase orders
  • Isai: Thomas this is your thing
  • Isai: We need to set up a spreadsheet with purchase order numbers, you can ask Lukas to help with that
  • Isai: Anything that hasn't been delivered yet needs to be in there
• Isai: CSE student org fair
  • Cassie: We're number 84 on the waitlist for the spring activities fair, so I don't think we're gonna get a table
  • Isai: IEEE and some other groups are doing a student-run org fair, I'll get you the info
  • Louis: Can we email someone and get in because of how important we are
  • Isai: That's a dick move and also it probably won't work
• Ringo: Contacts for CTF 3 sponsors
  • Isai: Jack and I can reach out to potential sponsors to be a point of contact and introduce you
  • Isai: We'll do that after the meeting
  • Ringo: It would be great if we could get Michael's digital ocean contact as well
  • Michael: I'll reach out to my PR person
• Ari: CSE week
  • Ari: We got an email about CSE week from Ben Koch
  • Ari: The cookout and the LAN party are part of CSE week, so we need to read that and respond to him
  • Isai: I'll see if Jack can respond to that
  • Ari: He can get us other student groups to collaborate on the LAN party, also
• Isai: Room temperature update
  • Isai: You may have noticed it's very cold in here
  • Isai: The reason is this room was designed to be a lab room, so it only pumps out cold air
  • Isai: I asked them to pump in less cold air, Larry said he'd look into it
• Ari: MinneHack emails
  • Ari: Cassie and Jack got to the ones I was thinking of. Just stay on top of it
  • Isai: I'm also going to be reaching out to mentors/sponsors/judges to get feedback on the event
  • Isai: Cassie, can you make a participant survey?
  • Ari: MLH already does one of those and shares the data with us
  • Cassie: I'll reach out to Misha and see what the specifics of that are
• Ringo: CTF what to get sponsored vs ssf
  • Ringo: I made a list of stuff we wanted to buy with sponsor money and ssf is already paying for half of it
  • Isai: If we can buy prizes with sponsor money, that'd be good

TODOs

Short Term

• Cassie:
  • Email Misha about the MH participant survey
  • Get info about the student-run org fair
• Helen:
  • Email to reserve room for donuts with the department
• Isai:
  • Set up spreadsheet for career fair
• Jack:
  • Respond to the CSE week email
• Mike:
  • Newsletter
• Thomas:
  • SSF funding
  • Make purchase order spreadsheet

Medium Term

• Ace:
  • Put LAN Party info in the wiki
• Helen:
  • Set up intake form for new members
• Louis:
  • Talk to Shana about checking out Mac and/or iPad
  • Look at remote access for Mac
  • Make form for collecting i-card numbers and get it to mike

Long Term

• Michael:
  • Update website theme to be compliant with department standard
• Thomas:
  • Update ledger every 2 weeks