Minutes 2019-02-04

2019-02-04

2019-02-04

Start Time: 2:45 PM End Time: 3:25 PM

Attendance

  • Isai (President)
  • Thomas (Treasurer)
  • Louis (Systems Admin)
  • Cassie (Membership)
  • Mike (Secretary)
  • Michael (Webmaster)
  • Ari (The Architect)

Last Week's TODOs

Short Term

  • Helen:
    • Email to reserve room for donuts with the department
  • Isai:
    • Advertise MinneDemo in the discord
    • Set up spreadsheet for career fair
  • Louis:
    • Configure hestia for MinneHack
    • Email events people re: ethernet
  • Mike:
    • Newsletter
  • Thomas:
    • SSF funding
  • Ringo:
    • Write copy for emailing companies about CTF
  • Ace:
    • Review Ringo's copy

Medium Term

  • Ace:
    • Put LAN Party info in the wiki
  • Helen:
    • Set up intake form for new members
  • Louis:
    • Talk to Shana about checking out Mac and/or iPad
    • Look at remote access for Mac
    • Set up check-in system
    • Make form for collecting i-card numbers and get it to mike

Long Term

  • Michael:
    • Update website theme to be compliant with department standard
  • Thomas:
    • Update ledger every 2 weeks

Topics for Discussion

  • Isai: Update wiki
  • Isai: SESB
  • Isai: Minors
  • Ari: Meeting minutes on website
  • Isai: Inventory/status of outstanding purchase orders
  • Isai: CSE student org fair
  • Ringo: Contacts for CTF 3 sponsors
  • Ari: CSE week
  • Isai: Room temperature update
  • Ari: MinneHack emails
  • Ringo: CTF what to get sponsored vs ssf

Minutes

  • Isai: Update wiki
    • Isai: MinneHack is over so now we need to update the wiki, and it needs to happen before we forget
    • Isai: If you had a staff shirt, you need to add anything you know that isn't currently in the wiki
    • Isai: Delete irrelevant stuff as well. Try to get this done before the MinneHack meeting
  • Isai: SESB
    • Isai: They sent us new meeting times, we should have someone there.
    • Isai: If you can make it go, especially if you're going to be here next year
    • Ashmita: I already go to them anyway for other groups
  • Isai: Minors
    • Isai: We have the minor forms ready for MinneHack, turns out we don't actually have to do the minor training/background checks
    • Isai: I'm going to put this in the wiki
  • Ari: Meeting minutes on website
  • Isai: Inventory/status of outstanding purchase orders
    • Isai: Thomas this is your thing
    • Isai: We need to set up a spreadsheet with purchase order numbers, you can ask Lukas to help with that
    • Isai: Anything that hasn't been delivered yet needs to be in there
  • Isai: CSE student org fair
    • Cassie: We're number 84 on the waitlist for the spring activities fair, so I don't think we're gonna get a table
    • Isai: IEEE and some other groups are doing a student-run org fair, I'll get you the info
    • Louis: Can we email someone and get in because of how important we are
    • Isai: That's a dick move and also it probably won't work
  • Ringo: Contacts for CTF 3 sponsors
    • Isai: Jack and I can reach out to potential sponsors to be a point of contact and introduce you
    • Isai: We'll do that after the meeting
    • Ringo: It would be great if we could get Michael's digital ocean contact as well
    • Michael: I'll reach out to my PR person
  • Ari: CSE week
    • Ari: We got an email about CSE week from Ben Koch
    • Ari: The cookout and the LAN party are part of CSE week, so we need to read that and respond to him
    • Isai: I'll see if Jack can respond to that
    • Ari: He can get us other student groups to collaborate on the LAN party, also
  • Isai: Room temperature update
    • Isai: You may have noticed it's very cold in here
    • Isai: The reason is this room was designed to be a lab room, so it only pumps out cold air
    • Isai: I asked them to pump in less cold air, Larry said he'd look into it
  • Ari: MinneHack emails
    • Ari: Cassie and Jack got to the ones I was thinking of. Just stay on top of it
    • Isai: I'm also going to be reaching out to mentors/sponsors/judges to get feedback on the event
    • Isai: Cassie, can you make a participant survey?
    • Ari: MLH already does one of those and shares the data with us
    • Cassie: I'll reach out to Misha and see what the specifics of that are
  • Ringo: CTF what to get sponsored vs ssf
    • Ringo: I made a list of stuff we wanted to buy with sponsor money and ssf is already paying for half of it
    • Isai: If we can buy prizes with sponsor money, that'd be good

TODOs

Short Term

  • Cassie:
    • Email Misha about the MH participant survey
    • Get info about the student-run org fair
  • Helen:
    • Email to reserve room for donuts with the department
  • Isai:
    • Set up spreadsheet for career fair
  • Jack:
    • Respond to the CSE week email
  • Mike:
    • Newsletter
  • Thomas:
    • SSF funding
    • Make purchase order spreadsheet

Medium Term

  • Ace:
    • Put LAN Party info in the wiki
  • Helen:
    • Set up intake form for new members
  • Louis:
    • Talk to Shana about checking out Mac and/or iPad
    • Look at remote access for Mac
    • Make form for collecting i-card numbers and get it to mike

Long Term

  • Michael:
    • Update website theme to be compliant with department standard
  • Thomas:
    • Update ledger every 2 weeks