2019-01-28 Officer Meeting

January 28, 2019

(Posted on 2019-01-28)

2019-01-28

Start Time: 2:30 PM End Time: 3:05 PM

Attendance

• Isai (President)
• Helen (Vice President)
• Thomas (Treasurer)
• Louis (Systems Admin)
• Jack (Community Ambassador)
• Cassie (Membership)
• Mike (Secretary)
• Michael (Webmaster)
• Ari (The Architect)

Last Week's TODOs

Immediate

• Isai:
  • Volunteers email
  • Look at money for donuts
  • Email Intel
• Louis:
  • Email events people re: ethernet
  • Email events people Shana re: WiFi accounts
  • Make form for collecting i-card numbers and get it to mike
  • Talk to Ace about switches
• Mike:
  • Newsletter

Short Term

• Helen:
  • Email to reserve room for donuts with the department
• Louis:
  • Configure hestia for MinneHack
• Mike:
  • Send MinneHack volunteer email
• Thomas:
  • SSF funding
• Ringo:
  • Write copy for emailing companies about CTF
• Ace:
  • Review Ringo's copy

Medium Term

• Ace:
  • Put LAN Party info in the wiki
• Helen:
  • Set up intake form for new members
• Louis:
  • Talk to Shana about checking out Mac and/or iPad
  • Look at remote access for Mac
  • Set up check-in system

Long Term

• Michael:
  • Update website theme to be compliant with department standard
• Thomas:
  • Update ledger every 2 weeks

Topics for Discussion

• Isai: MinneDemo
• Isai: Printer
• Ari: CSCI undergrad town hall 2/26
• Isai: Donuts with Department
• Isai: Events tomorrow
• Isai: MinneHack volunteers
• Cassie: Upcoming events

Minutes

• Isai: MinneDemo
  • Isai: We got an email from MinneDemo asking us to advertise, we could probably put it in the discord
  • Louis: I went a while ago, it's mostly a bunch of startups talking about what they do
• Isai: Printer
  • Isai: Thomas ordered it, it should be here soon
  • Thomas: I'll keep you all posted
• Ari: CSCI undergrad town hall 2/26
  • Cassie: It's from 3:30 to 4:30 PM
  • Isai: Can anyone go to represent ACM
  • Ari: It's a good event, you get to meet Mats and other people in the department, and bring up any changes you want made to the curriculum
  • Ari: We should have a Donuts with the Department before then
• Isai: Donuts with Department
  • Ari: We need to schedule, make ads, and reserve the space
  • Helen is reserving the space, she will tell Ari what the dates are
  • Isai: We're not going through Tim Horton's this time because we can't use the Pcard there
  • Thomas: There's a bakery the U uses that could deliver
  • Louis: We should tell the department about the tax-exempt problem so they can solve it
  • Isai: Literally, legally, we cannot
  • Louis: Whatever we end up doing, we should make clear to the administration that we're the dominant party
• Isai: Events tomorrow
  • Isai: Ace put up posters for the Target event, it's also on gopherlink and the website. Same for the event with Intel
• Ari: MinneHack volunteers
  • Ari: Do we have enough? Have they been contacted?
  • Isai: Yes and yes. They've been emailed and told to hop on the Discord
• Cassie: Upcoming events
  • Cassie: Coming up next week, the CSE career fair is on Tuesday and the Spring activities fair is on Wednesday
  • Isai: If anyone wants to rep ACM at the career fair, I can set up a script and a spreadsheet so we don't hit the same company twice
  • Ari: Have we signed up for the spring activities fair?
  • Cassie: I'm doing it right now
  • Isai will be at the fair from 1 to 4, Jack will come and relieve him from 1 to 2ish
  • Anyone else who wants to help can show up too

TODOs

Short Term

• Helen:
  • Email to reserve room for donuts with the department
• Isai:
  • Advertise MinneDemo in the discord
  • Set up spreadsheet for career fair
• Louis:
  • Configure hestia for MinneHack
  • Email events people re: ethernet
• Mike:
  • Newsletter
• Thomas:
  • SSF funding
• Ringo:
  • Write copy for emailing companies about CTF
• Ace:
  • Review Ringo's copy

Medium Term

• Ace:
  • Put LAN Party info in the wiki
• Helen:
  • Set up intake form for new members
• Louis:
  • Talk to Shana about checking out Mac and/or iPad
  • Look at remote access for Mac
  • Set up check-in system
  • Make form for collecting i-card numbers and get it to mike

Long Term

• Michael:
  • Update website theme to be compliant with department standard
• Thomas:
  • Update ledger every 2 weeks