2019-01-21

Start Time: 7:00 PM End Time: 8:45 PM

Attendance

• Isai (President)
• Helen (Vice President)
• Louis (Systems Admin)
• Mike (Secretary)
• Michael (Webmaster)
• Ace (Project Manager)
• Ari (The Architect)
• Charlie (Community Ambassador 2)

Last Week's TODOs

Immediate

• Isai:
  • Find out what is going on with that invoice
• Thomas:
  • Locate the drive sleds & drives

Short Term

• Ace:
  • Email Target about mock interviews
• Helen:
  • Create newsletter sign up form
• Louis:
  • Configure hestia for MinneHack
  • New router for ACM
  • Update meeting times on website
  • Pick up items from ece depot
• Mike:
  • food permits!!!!!
  • send volunteer email
• Thomas:
  • ssf funding

Medium Term

• Ace:
  • Put LAN Party info in the wiki
• Helen:
  • Set up intake form
• Louis:
  • Talk to Shana about checking out Mac and/or iPad
  • Look at remote access for Mac
  • Set up resume access
  • Set up RSVP check-in system

Long Term

• Michael:
  • Update website theme to be compliant with department standard
• Thomas:
  • Update ledger every 2 weeks

Topics for Discussion

• Ringo: Changing date for CTF2
• Ringo: Copy updates
• Ari: Newsletter + MinneHack volunteer email
• Ari: DRC email
• Ari: Donuts with the Department
• Helen: Printing MinneHack posters via the department
• Ari: Class visits
• Isai: Intel event
• Ringo: CTF
• Louis: Purchasing {mlbox parts, hestia raid drives}
• Ringo: Papertrail

Minutes

• Ringo: Changing date for CTF2
  • Ringo: We probably shouldn't schedule an in-person event on valentine's day
  • Ringo: If we move it to Friday I can skip class
  • Louis: Systems talked about this, moving it earlier doesn't really work and valentine's day doesn't work
  • Ringo: We could also have the in-person event not be the day it starts
  • Louis: I would like it to be the day it starts
  • Louis: I think we should also not start it at 12, if lightning talks is any indication of attendance
  • Ace: Would 4-8 work?
  • Louis: That's still a little early, but it works
  • Isai: I'll reserve a room for the 15th from 4-8 and we'll see what we decide
  • Louis: Do we want to have a sign-up form for CTF 2?
  • Louis: We also need a poster, and we need to add it to the website
  • 3-115 confirmed 16-20 Feb 15th
• Ringo: Copy updates
  • h
• Ari: Newsletter + MinneHack volunteer email
  • Ari: These need to be sent
  • Mike: I can send the newsletter after I get the form from Louis
• Ari: DRC email
  • Ari: We got an email from the DRC about a job posting
  • Isai: I can put it in the job postings channel
• Ari: Donuts with the Department
  • Ari: When is the next one? We need to start planning it
  • Isai: We have money for three more this semester
  • Helen: I'll make the reservation and let you know what the date is
  • Isai: We need to tell the professors well in advance for this one to make sure they're present
• Helen: Printing MinneHack posters via the department
  • Isai: That request is in
• Ari: Class visits
  • Isai: I am currently the only one signed up for class visits
  • Louis: I think we should prioritize ACM events over MinneHack because we're already over capacity for RSVP's
  • Isai: I'm moving the class list to it's own sheet because it's currently in the master spreadsheet
  • Sign up for class visits, link is in brass class
• Louis: MinneHack RSVP's
  • Louis: We currently have just under capacity RSVP's, but I agree with Ari that many of those people won't attend, so I think we should take more RSVP's before we cut it off
• Isai: Intel event
  • Isai: The Intel people have been very bad about communicating with us
  • Isai: We asked them to elaborate on the event, and they haven't gotten back to us
  • Louis: We should send them an alarmingly worded email telling them we require information or we won't be able to advertise
• Ringo: Misc CTF stuff
  • Ringo: CTF 3 advertising
    • Ringo: Start in 2/16, possibly before
    • Ringo: We need to know the number of team's we'll have about a month before the event
    • Helen: It can be mentioned briefly at MinneHack
  • Ringo: CTF 3 procurement
    • Ringo: We have a list of everything we need to buy
    • Isai: We can order them when we get the SSF money
    • Isai: We get the check the week of the 28th
  • Ringo: CTF 3 tekne copy
    • Ringo: Tekne is a Minnesota awards company, we could look at the list of people they've given cyber security awards to and email them about being sponsors
    • (https://tekneawards.org/past-recipients)
    • Isai: What are they sponsoring?
    • Ringo: Prizes, or maybe doubling up on things we're buying with SSF money
    • Ringo: We should also potentially set up a resume system for this, similar to MinneHack
    • Ace: If you write the copy for that email I'll look over it
  • Ringo: CTF 2 Ashmita
    • Louis: Ashmita agreed to write problems for CTF 2 but she hasn't yet
    • Louis: We should reach out to other people to write them or ping her
  • Ringo: More aggressive schedule for CTF 3
    • Ringo: It will be hard to write enough problems in time for the event
    • Ringo: We should put the systems committee blurb back into the newsletter to get more help with problems
    • Louis: We could have a systems interest group meeting
    • Ringo: We could also go on the frostbite thing
    • Ringo: Grad students could also help us write problems
  • Ringo: Helper people for CTF 3
    • see above, basically
    • Louis: At CTF 2, advertise the systems interest meeting and recruit people to help write problems
    • Ringo: Also see if anyone we know would be willing to write problems for us
    • Isai: I can ask people in my security class
  • Ringo: CTF 3 registration process
    • Ringo: Have a way to register your interest, then email people about dates and teams
  • Ringo: Talking to school about CTF 3
    • Ringo: Shana had something that sounded relevant to this
    • Ringo: Are we requiring people to be UMN students?
    • Louis: No, probably not
    • Ringo: Do we want to email Shana?
    • Louis: It might be a good idea to email her if you want to
• Louis: Purchasing {mlbox parts, hestia raid drives}
  • Isai: We're waiting for Thomas on that
• Ringo: Papertrail
  • Ace: This is a systems meeting topic
  • Louis: Agree
• Ringo: Better CTF poster
  • Ringo: What is the process for getting better posters from Rapson
  • Ari: You have to put $20 in your Gopher Gold, then go to the computer lab in the basement
  • Ringo: Can I get reimbursed for the $20?
  • Isai: Absolutely not
• Ringo: Prime Digital people
  • Ringo: This is people from a for-profit college that isn't a real school, are they allowed to come to MinneHack?
  • Helen: We've already turned away people from a similar institution, so we should stick to that precedent
  • Ace: I don't see the problem with accepting people from boot-camps, since they're still students
  • Ringo: The problem is that for-profit "schools" aren't accredited universities
  • consensus: There's no harm done by allowing boot-camp people to attend, we can email the other person we emailed and reverse the decision

TODOs

Immediate

• Isai
  • Volunteers email
  • Look at money for donuts
  • Email Intel
• Louis
  • Email events people re: ethernet
  • Email events people re: WiFi accounts
  • Make form for collecting i-card numbers and get it to mike
  • Talk to Ace about switches
• Mike
  • Newsletter

Short Term

• Helen
  • Email to reserve room for donuts with the department
• Louis:
  • Configure hestia for MinneHack
• Mike:
  • Send MinneHack volunteer email
• Thomas:
  • SSF funding
• Ringo
  • Write copy for emailing companies about CTF
• Ace
  • Review Ringo's copy

Medium Term

• Ace:
  • Put LAN Party info in the wiki
• Helen:
  • Set up intake form for new members
• Louis:
  • Talk to Shana about checking out Mac and/or iPad
  • Look at remote access for Mac
  • Set up check-in system

Long Term

• Michael:
  • Update website theme to be compliant with department standard
• Thomas:
  • Update ledger every 2 weeks