2018-11-05 Officer Meeting

November 5, 2018

(Posted on 2018-11-05)

2018-11-05

Start Time: 6:00 PM End Time: 6:30 PM

Attendance

• Isai (President)
• Helen (Vice President)
• Thomas (Treasurer)
• Jack (Community Ambassador)
• Mike (Secretary)

Last Week's TODOs

Short Term

• Ace:
  • Take small fridge up and clean with bleach
• Ashmita:
  • Make a CTF poster
• Jack
  • Set up meeting with Mark
  • Respond to MLH follow-up with proper documentation
• Louis:
  • Put constitution/rules on website
  • Find out what's the deal with the atrium TVs
• Michael
  • Get meeting time info up on the website
• Mike:
  • Take information about snack store out of rules
  • Get official UMN letterhead
• Thomas:
  • Schedule SSF Presentation
  • Give SSF Presentation
  • CS&E Purchase Request
• Louis and Isai:
  • Buy stuff with the P-Card
• Everyone:
  • Advertise for our events!!!

Medium Term

• Helen:
  • Contact other ACM Chapters about MinneHack
• Lukas
  • Set up a pending receipts system in the Drive
• Michael:
  • Update website theme to be compliant with department standard
• Louis and Helen:
  • Interest group survey, mirroring ACM National SIG format

Long Term

• Jack
  • Delegate management of events like SDC
  • Write SDC Event Info and send to webmaster to put on website
• Thomas:
  • Update ledger every 2 weeks

Topics for Discussion

• Ari: MLH
• Jack: Regular fridge cleaning (throwing out old food)
• Ringo: Buy graph paper
• Isai: ACM group photo with props
• Ari: Meeting with Mark
• Ringo: if last week's "adds meeting minutes" PR isn't merged when the next meeting starts, make the systems committee people fix that shit
• Louis: minnehack.com dns renewal
• Jack: MinneHack press kit
• Isai: Wiki updating
• Lukas: Receipt record keeping
• Ari: Email from Tavolo

Minutes

• Jack: Mark
  • As a matter of record, Mark will advertise events and print stuff for us
• Ari: MLH
  • Isai: Jack is reaching out to them, they sent us a "what to do next thing"
  • Jack: We have a few more things to do but that's it. I'll talk to Louis and Michael about it.
• Jack: Regular fridge cleaning (throwing out old food)
  • Jack: Ok so basically we should start enforcing the "write the date on ur food" rule, because there was a moldy sandwich in the fridge for like three weeks
  • Isai: Also, everything in the fridge should be in a container
• Ringo: Buy graph paper
  • (Nobody here knows why Ringo wants graph paper)
  • Ringo says we need graph paper as a general amenity, like forks.
  • Helen: We don't need graph paper, you can print graph paper using the printer
  • Everyone agrees, decided not to purchase graph paper
• Isai: ACM group photo with props
  • Helen is anti, Isai and Jack are pro
  • Isai: Arranging this is a job for membership, possibly?
• Ari: Meeting with Mark
  • Jack: It went well, Mark is willing to help us with anything advertising related
  • Jack: He can print stuff, put things on the atrium TV's, retweet our tweets, put stuff on the department homepage
  • Isai: We should tweet about CTF, Epic think talk, and LAN party and have Mark retweet us
• Ringo: if last week's "adds meeting minutes" PR isn't merged when the next meeting starts, make the systems committee people fix that shit
  • Mike: Last week's minutes and newsletter weren't on the website for 9 days because the pull request didn't get reviewed
  • Mike: So in the future we should make sure to hold the systems committee accountable for reviewing in a timely manner if we're gonna keep having to go through PR's to get things on the website
• Louis: minnehack.com dns renewal
  • Isai: We got an email about that, we need to figure out how to pay for the renewal under the new purchasing rules
  • Isai: I'll email Louis and put it as a TODO for him
• Jack: MinneHack press kit
  • Jack: This might be a medium term/next year thing, but we should have something to send to news outlets for advertising MinneHack
  • Jack: I'll start working on this or delegating it to someone
• Isai: Wiki updating
  • Isai: For Jack, Thomas, and myself especially, anything new that isn't in the wiki needs to get added as we go along
• Lukas: Receipt record keeping
  • Helen: Lukas said to check the doc before you add receipts to the drive, there's a README in there
  • Isai: It looks really good, I put some stuff in there over the weekend
• Ari: Email from Tavolo
  • Helen: That's the email about advertising for this startup who said they would give people "equity, or a small salary"
  • Helen: I don't think we should advertise for them, because we have a policy of valuing our members' time and labor

TODOs

Short Term

• Cassie:
  • Set up group photo thing
• Jack
  • Respond to MLH follow-up with proper documentation
• Louis:
  • Put constitution/rules on website
  • Find out what's the deal with the atrium TVs
• Michael
  • Get meeting time info up on the website
• Mike:
  • Take information about snack store out of rules
  • Get official UMN letterhead
• Thomas:
  • CS&E Purchase Request
• Louis & Thomas:
  • minnehack.com DNS Renewal
• Everyone:
  • Advertise for our events!!!

Medium Term

• Helen:
  • Contact other ACM Chapters about MinneHack
• Michael:
  • Update website theme to be compliant with department standard
• Louis and Helen:
  • Interest group survey, mirroring ACM National SIG format

Long Term

• Jack
  • Delegate management of events like SDC
  • Write SDC Event Info and send to webmaster to put on website
• Thomas:
  • Update ledger every 2 weeks